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Invoicing Associate Jobs in Florida (NOW HIRING)

Alteva RCM

Bookkeeper for Invoicing

Boca Raton, FL

$60K - $70K/yr

We are looking for a bookkeeper to join our Invoicing/Payments team. The ideal candidate has strong ... Associate or bachelor's degree in accounting, Finance or equivalent * 2+ years of US bookkeeping ...

Alteva RCM

Bookkeeper for Invoicing

Boca Raton, FL · On-site

$60K - $70K/yr

We are looking for a bookkeeper to join our Invoicing/Payments team. The ideal candidate has strong ... Associate or bachelor's degree in accounting, Finance or equivalent * 2+ years of US bookkeeping ...

HEICO

Invoicing Clerk

Miami, FL · On-site

Invoicing Clerk Job Type: Full-Time - 100%on-site position Location: Customer Service Department in ... Associates Degree or a minimum 3 year of related experience and training, * Advanced proficiency in ...

Heico

Invoicing Clerk

Miami, FL

Invoicing Clerk Job Type: Full-Time - 100%on-site position Location: Customer Service Department in ... Associates Degree or a minimum 3 year of related experience and training, * Advanced proficiency in ...

HEICO

Invoicing Clerk

Miami, FL · On-site

Invoicing Clerk Job Type: Full-Time - 100% on-site position Location: Customer Service Department ... Associates Degree or a minimum 3 year of related experience and training, * Advanced proficiency in ...

Rose Paving

Billing Associate

Plantation, FL · On-site

$20 - $25/hr

Verify billing information, pricing, quantities, and supporting documentation prior to invoicing ... Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred * 1-3 ...

Aerotek

Business Operations Associate

Jacksonville, FL · On-site

$42K/yr

Essential Functions of the Business Operations Associate: • Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with ...

Del Monte Corporation

Sales Associate

Miami, FL · On-site

$13.50 - $18.25/hr

Verify pricing for invoicing and order confirmation * Daily follow up on trucks/appointments and communicate with parties involved for best customer service * Coordinate with product group teams for ...

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Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in Florida?

The most popular types of Invoicing jobs in Florida are:

What are popular job titles related to Invoicing Associate jobs in Florida?

For Invoicing Associate jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Invoicing Associate jobs in Florida look for?

The top searched job categories for Invoicing Associate jobs in Florida are:

What cities in Florida are hiring for Invoicing Associate jobs?

Cities in Florida with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

Invoicing Specialist

Colossal Contracting LLC

Saint Petersburg, FL • On-site

$18 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 19 days ago

Key responsibilities

  • Prepare and process customer invoices daily for mail, email, or electronic delivery.

  • Verify billing data accuracy, resolve payment discrepancies, and support the revenue cycle by reviewing documentation for billing standards.

  • Assist with completing customer forms, process credit card payments and refunds, and prepare reports on delinquent accounts and customer payment profiles.

Job description

Description

Colossal Contracting, LLC is looking for an Invoicing Specialist to work out of our newly opened St. Petersburg, FL office. An ideal candidate will have experience in accounting, finance, or customer service working within the IT or government contracting industries.


Essential Duties & Responsibilities

  • Follow the day-to-day direction of the Deputy Controller while working closely with the other individuals within the Finance Team.
  • Prepare customer invoices daily for mail, email, or other electronic delivery.
  • Assist with completing customer required forms, including W-9 forms.
  • Process credit card payments and refunds.
  • Resolving payment discrepancies and disputes.
  • Preparing reports on delinquent accounts and customer payment profiles.
  • Assist finance team and management with ad-hoc reporting.
  • Assist finance team with various projects as needed.
  • Verify the accuracy of billing data, correcting any errors.
  • Support the revenue cycle by reviewing documentation submitted to the Billing Team for accuracy, completeness, and to ensure that it meets all billing standards to be billed to the payer.
  • Perform work with considerable independence within established policies, procedures, and is reviewed by superiors through reviews and reports.
  • Secure payment of open account balances.
  • Research rejected payments.
  • Provide administrative support to other department operations as needed.
  • Develop a comprehensive understanding federal procurement practices.
  • Keep business information confidential
  • Comply with business principles, ethical standards, legal obligations, and company policies.
  • Work under an expedited deadline depending on any number of factors including but not limited to end-of-month, end-of-quarter, and end-of the federal government's fiscal year.
  • Occasionally report to the Annapolis, MD HQ for company events.
  • Perform other duties as assigned

Requirements

  • 1-2 year of experience in a customer facing role either in banking, accounting or finance.
  • Associates or bachelor's degree is preferred but not required.
  • Ability to creatively solve challenging problems
  • Must be able to manage multiple tasks simultaneously, prioritize workload effectively, and thrive in a dynamic and complex environment.
  • Extremely organized and detail oriented.
  • Strong communicator that can work without direct supervision or detailed direction.

Travel

Travel is not required for this position.


Position Type/Expected Hours of Work

This is a full-time position. Hours are Monday through Friday, 8:30am-5:30pm.


Job Type:

Full-time employee of Colossal Contracting with opportunities for advancement.


Benefits Offered

  • $18-22 hour pending candidate qualifications
  • PTO
  • 100% Employer paid Health, Vision, Dental insurance for Employee
  • 401k

Colossal Contracting, LLC is a Service-Disabled Veteran Owned Small Business (SDVOSB) who takes pride in supporting our CUSTOMERS and COUNTRY. For the last 17 Years our mission is to provide our customers with ground breaking solutions and support in all aspects of our services. Colossal is a company built on military core values and committed to the success of our customers and employees. If you are looking for an exciting opportunity to be part of something greater than yourself then submit your resume for your chance to be part of the team/family.

Check Us Out : www.Colossal-LLC.com

Qualified candidates please send resumes to careers@colossal-llc.com

Apply