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Invoice Coordinator Jobs (NOW HIRING)

Environmental Works Inc

Invoice Manager

Kansas City, MO · On-site

$55K/yr

Position Summary The Invoice Manager is responsible for accurate, timely, and complete project ... Two or more years of administrative, billing, invoicing, accounting, project coordination, or ...

Venturegloballng

Analyst, Invoice

Houston, TX

Analyst, Invoice Located: Houston Summary The Invoice Analyst will provide invoice reviews on a ... Provide analysis to project teams and operating plants by providing communication, coordination and ...

Environmental Works Inc

Invoice Manager

Springfield, MO · On-site

$45K/yr

Position Summary The Invoice Manager is responsible for accurate, timely, and complete project ... Two or more years of administrative, billing, invoicing, accounting, project coordination, or ...

Venturegloballng

Analyst, Invoice

Houston, TX

The Invoice Analyst will provide invoice reviews on a cost-reimbursable LNG mega project. Our ... Provide analysis to project teams and operating plants by providing communication, coordination and ...

Worldpac

Freight Audit & Invoice Manager

Oak Brook, IL · On-site

$66K - $88K/yr

Establish and maintain audit standards, workflows, and documentation to ensure consistent, scalable invoice processing Payment Approval & AP Coordination * Review and approve carrier invoices for ...

Mobile Air & Power Rentals

Rental Coordinator

Pasadena, TX · On-site

$15.25 - $20/hr

Additional Responsibilities for Rental Coordinator III * Takes a primary role in managing administrative requirements for Regional Major Projects, including customer invoice coordination and accuracy ...

Mobile Air & Power Rentals

Rental Coordinator

Carrollton, TX · On-site

$17.25 - $22.50/hr

Additional Responsibilities for Rental Coordinator III * Takes a primary role in managing administrative requirements for Regional Major Projects, including customer invoice coordination and accuracy ...

Mobile Air & Power Rentals

Rental Coordinator

Hammond, LA · On-site

$13.75 - $18/hr

Additional Responsibilities for Rental Coordinator III * Takes a primary role in managing administrative requirements for Regional Major Projects, including customer invoice coordination and accuracy ...

UBS

Outside Counsel Invoice Auditor

Weehawken, NJ · On-site

$108K - $133K/yr

... coordination with the Digital Legal Solutions team; • prepare high quality written communications for global distribution within Group Legal, particularly on invoice management updates and best ...

Epiq

Sr. Consultant - Invoice Review

Overland Park, KS · Remote

Previous exposure to legal billing, either as a corporate invoice review analyst or as a billing coordinator within a law firm is preferred * Interest in growing into a client-facing, leadership role ...

Epiq

Sr. Consultant - Invoice Review

Seattle, WA · Remote

Previous exposure to legal billing, either as a corporate invoice review analyst or as a billing coordinator within a law firm is preferred * Interest in growing into a client-facing, leadership role ...

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Invoice Coordinator information

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$27K

$57.9K

$101.5K

How much do invoice coordinator jobs pay per year?

As of Aug 6, 2026, the average yearly pay for invoice coordinator in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What is an invoice coordinator?

Invoice Coordinators are professionals responsible for managing and processing invoices within an organization. They ensure that all invoices are accurate, properly documented, and processed in a timely manner for payment. Their role often includes communicating with vendors, reconciling discrepancies, and maintaining financial records to support smooth business operations. Invoice Coordinators play a crucial part in the accounts payable process, helping to maintain strong supplier relationships and ensuring compliance with company policies.

How does an invoice coordinator typically interact with other departments to ensure timely invoice processing?

An Invoice Coordinator works closely with teams such as Accounts Payable, Procurement, and project managers to verify invoice details, resolve discrepancies, and confirm that goods or services were received as billed. Regular communication and follow-up with these departments are crucial to prevent delays and maintain accurate financial records. Building strong relationships across teams helps streamline the invoice approval workflow and supports efficient month-end closing processes.

What are the key skills and qualifications needed to thrive as an invoice coordinator?

To thrive as an Invoice Coordinator, you need strong organizational skills, attention to detail, and a background in accounting or finance, often supported by an associate’s or bachelor’s degree. Familiarity with invoicing software, enterprise resource planning (ERP) systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Excellent communication, time management, and problem-solving abilities help you interact with clients and colleagues while managing multiple deadlines. These skills are essential to ensure accurate billing, timely payments, and efficient financial operations within an organization.

What is the difference between Invoice Coordinator vs Accounts Payable Clerk?

AspectInvoice CoordinatorAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer accounting certificationsHigh school diploma or equivalent; some roles may prefer accounting certifications
Work EnvironmentOffice setting, often in finance or accounting departmentsOffice setting, typically in finance or accounting teams
Employer & Industry UsageUsed across various industries including healthcare, manufacturing, and servicesCommonly found in corporate finance departments across industries
Primary ResponsibilitiesProcessing and verifying invoices, ensuring accuracy, and coordinating paymentsProcessing vendor invoices, coding expenses, and managing payment schedules

Both roles involve handling invoices and supporting financial operations, but the Invoice Coordinator often has a broader role in coordinating invoice processes, while the Accounts Payable Clerk focuses specifically on processing and paying vendor invoices. Understanding these differences can help job seekers target the right positions in finance and accounting departments.

More about Invoice Coordinator jobs
What cities are hiring for Invoice Coordinator jobs? Cities with the most Invoice Coordinator job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Coordinator jobs? States with the most job openings for Invoice Coordinator jobs include:
What job categories do people searching Invoice Coordinator jobs look for? The top searched job categories for Invoice Coordinator jobs are:
Invoice Coordinator jobs near you
Infographic showing various Invoice Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $57,869 per year, or $27.8 per hour.

Invoice Manager

Environmental Works Inc

Kansas City, MO • On-site

$55K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 14 days ago

Job description

Position Summary

The Invoice Manager is responsible for accurate, timely, and complete project setup and invoicing support for assigned offices, departments, and project teams. This role reviews contract and proposal information, creates and maintains project records, supports project billing, enters and reviews billing-related data, and helps ensure invoices are prepared accurately and submitted on time.

The Invoice Manager works closely with Project Managers, Client Managers, field teams, accounting, and other Revenue Operations team members to support project financial accuracy, client billing requirements, work-in-progress management, and overall project profitability. This position requires strong attention to detail, organization, follow-through, communication, and the ability to manage competing priorities in a high-volume environment.

Essential Functions and Responsibilities
Project and Proposal Setup
  • Review contract, proposal, and project information to support accurate project and proposal setup in company systems.
  • Set up new projects and proposal projects daily for assigned offices, departments, or work groups.
  • Confirm key setup details, including client information, project structure, phases, orgs, billing terms, contract management requirements, project manager assignments, and other required data.
  • Support Power BI project setup reviews and help identify missing, incomplete, or inconsistent project information.
  • Coordinate with Project Managers, Client Managers, and internal teams to resolve setup questions before billing issues occur.
Invoicing and Billing Support
  • Prepare, review, and process assigned project invoices accurately and timely.
  • Learn and maintain client-specific billing requirements to ensure invoices meet contract terms, client expectations, and internal quality standards.
  • Communicate with Project Managers and Client Managers regarding contract documents, change orders, approvals, backup documentation, billing holds, additional services, and other invoice-related items.
  • Assist with WIP billing moves, invoice revisions, and billing corrections as needed.
  • Monitor invoice review status and help move invoices through internal approval workflows.
Data Entry and Operational Support
  • Enter and review daily equipment logs (DELs) and other required project data for costing and client billing records.
  • Support time and expense approvals and help resolve questions that impact project costing or billing accuracy.
  • Assist with prevailing wage documentation and billing requirements when applicable.
  • Review vendor invoices and project-related documentation as needed to support accurate billing and project financials.
  • Compile information for internal and external reporting as requested.
Project Financial Review
  • Review assigned projects for revenue, cost, profit, WIP, and billing accuracy on a regular basis.
  • Identify potential issues with project setup, billing terms, WIP, profit, or client billing requirements and escalate concerns timely.
  • Support project closeout by ensuring billing is complete, outstanding items are resolved, and projects are closed appropriately.
  • Assist Project Managers and Client Managers in understanding project billing status, invoice timing, and items delaying revenue recognition.
Client, Team, and AR Support
  • Follow up with clients on outstanding invoices as needed and support Revenue Operations collection efforts when appropriate.
  • Provide responsive support to Project Managers, Client Managers, field teams, and internal departments regarding invoice status, billing questions, and project setup needs.
  • Partner with other Invoice Managers and Revenue Operations team members to balance workload, share knowledge, and maintain consistent billing practices.
  • Maintain professionalism, confidentiality, and a service-focused approach when communicating with clients and internal stakeholders.
Required Education, Experience, and Skills
  • High school diploma or equivalent required.
  • Strong attention to detail and ability to complete work accurately and thoroughly.
  • Strong communication, organization, follow-up, and time management skills.
  • Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
  • Ability to work independently while also contributing to a team environment.
  • Self-motivated, dependable, and willing to learn new processes, systems, and client requirements.
  • Ability to interact effectively and professionally with co-workers, clients, vendors, and other business contacts.
  • Proficiency with Microsoft Office and Windows-based programs.
  • Ability to operate standard office equipment, including telephone, computer, copier, scanner, and related equipment.
Preferred Education and Experience
  • Associate degree in business, finance, accounting, or a related field preferred.
  • Two or more years of administrative, billing, invoicing, accounting, project coordination, or revenue operations experience preferred.
  • Accounting experience or accounting coursework is a plus.
  • Experience with Deltek systems, including Ajera, Vision, or Vantagepoint, is a plus.
  • Experience working with project managers, contract documents, client billing requirements, or project-based invoicing is preferred.
Core Competencies
  • Accuracy and attention to detail
  • Accountability and ownership
  • Clear and professional communication
  • Problem solving and follow-through
  • Organization and workload management
  • Client service and internal customer support
  • Adaptability and change management
  • Teamwork and collaboration
  • Confidentiality and sound judgment
Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and scanners. Employees are required to follow company safety standards and wear personal protective equipment in designated areas, when applicable.

Physical Demands
  • This is largely a sedentary role; however, the employee may occasionally lift and/or move up to 10 pounds.
  • The employee is regularly required to sit, use hands and fingers, operate a computer and phone, communicate verbally and in writing, and view a computer screen for extended periods.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Benefits

• 1700/3400 Deductible Health Insurance Plans Available

• 3400 includes Health Savings Plan (HSA) Company Contribution with Employee Contribution

• Dental

• Vision

• Health Savings Account (HSA)

• 401k | Up to 4% Company Match

Additional Benefits

• Tuition Reimbursement

• Career and Personal Development Resources and Training

• Safety Boot Reimbursement

• Gym Membership Reimbursement

• Company Cell Phone - Depends on position

• Company paid lodging and per diem

• Quarterly Bonus when eligible

AAP/EEO Statement

Environmental Works, Inc. is committed to maintaining a workplace that is free from discrimination on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws. We strive to create a diverse and inclusive work environment where all employees are treated with kindness and respect.


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