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Internship Office Manager Jobs (NOW HIRING)

HEALING HANDS INCORPORATED

Be Seen First

OFFICE MANAGER (Full-Time)

New York, NY · On-site

$70K - $80K/yr

The Office Manager will coordinate logistics, maintain project records, manage purchasing and ... Coordinate the recruitment, onboarding, orientation, and offboarding of project staff, interns ...

Weiss Asset Management

Lead Office Manager

Boston, MA · On-site

$110K - $180K/yr

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking a Lead Office Manager to ... as interns. * You are driven to constantly learn, improve, and make rational decisions based in ...

Weiss Asset Management

Lead Office Manager

Boston, MA · On-site

$110K - $180K/yr

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking a Lead Office Manager to ... as interns. * You are driven to constantly learn, improve, and make rational decisions based in ...

City of Atlanta

Office Manager (DPW-OFS)

Atlanta, GA

$59K/yr

Provides guidance and support to lower-level staff, interns, or temporary employees as needed ... Manages the daily operations of the office, including scheduling meetings, handling communications ...

City of Atlanta

Office Manager (DPW-OFS)

Atlanta, GA · On-site

$59K/yr

Provides guidance and support to lower-level staff, interns, or temporary employees as needed ... Manages the daily operations of the office, including scheduling meetings, handling communications ...

JTC Group

Executive Assistant/Office Manager

Boston, MA · On-site

$75K - $110K/yr

Manage confidential information with discretion and professionalism. * Track action items ... role (internships included). * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint ...

Allied Digestive Health

Intern

West Long Branch, NJ · On-site

$15.92 - $16/hr

Previous internship, office, customer service, or administrative experience is a plus but not required. * Interest in healthcare administration or revenue cycle management. Work Environment This ...

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Internship Office Manager information

What does an internship office manager do?

An Internship Office Manager is responsible for overseeing the daily operations of an office that coordinates internship programs. Their duties typically include managing intern recruitment, maintaining records, liaising between interns and supervisors, organizing orientation sessions, and ensuring compliance with company policies. They play a vital role in providing support to both interns and staff, helping to create a productive and positive internship experience.

What are the key skills and qualifications needed to thrive as an internship office manager?

To thrive as an Internship Office Manager, you need strong organizational skills, multitasking abilities, and experience in office administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and basic HR or payroll systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you coordinate between interns, staff, and management effectively. These skills ensure smooth daily operations, efficient internship program management, and a positive workplace environment.

What are some typical challenges an internship office manager may encounter, and how can they effectively address them?

Internship Office Managers often face challenges related to balancing the needs of interns, supervisors, and the organization, especially during peak recruitment and onboarding periods. Coordinating schedules, managing documentation, and ensuring clear communication between multiple stakeholders can be demanding. Effective organization, proactive problem-solving, and strong interpersonal skills are essential to navigate these challenges successfully. Leveraging project management tools and maintaining open lines of communication help ensure smooth operations and a positive intern experience.

What is the difference between Internship Office Manager vs Internship Coordinator?

AspectInternship Office ManagerInternship Coordinator
ResponsibilitiesOversees internship programs, manages staff, develops policiesCoordinates internship activities, communicates with interns and departments
Required CredentialsTypically requires a bachelor’s degree, experience in program managementUsually requires a bachelor’s degree, strong organizational skills
Work EnvironmentOffice setting, managerial oversightOffice environment, direct intern interaction
Industry UsageEducational institutions, large corporationsUniversities, nonprofit organizations, corporate HR

The Internship Office Manager focuses on overseeing the entire internship program and managing staff, while the Internship Coordinator handles day-to-day coordination and intern communication. Both roles require similar educational backgrounds but differ in scope and responsibilities.

Is internship office manager an entry level position?

An internship office manager role is typically considered an entry-level or early-career position, often suitable for individuals with some administrative experience or related skills. However, requirements can vary by organization, and some roles may prefer candidates with prior management or internship program coordination experience.
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What are the most commonly searched types of Office Manager jobs?

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Internship Office Manager jobs near you

OFFICE MANAGER (Full-Time)

HEALING HANDS INCORPORATED

New York, NY • On-site

$70K - $80K/yr

Full-time

PTO

Re-posted 5 days ago

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Job description

Healing Hands Incorporated is New York’s culturally specific service provider and advocate for

survivors of sexual assault, domestic violence, and trafficking. Healing Hands works to end gender

violence through three key areas: direct service; outreach, education, and training; and systems-

change advocacy.


Position Summary

The Office Manager will oversee the daily administrative and operational functions of the Healing Hands, ensuring efficient implementation of the office program, grant activities and compliance with federal, state, and organizational requirements. The Office Manager will coordinate logistics, maintain project records, manage purchasing and inventory, support financial documentation, organize meetings and events, and provide administrative assistance to project staff and partners. This position plays a critical role in ensuring smooth operations while supporting a trauma-informed and culturally responsive work environment.

Primary Responsibilities

Administrative Operations

  • Manage day-to-day administrative operations of Healing Hands.
  • Maintain program files, clients records, and confidential documentation.
  • Develop and maintain organizational filing systems.
  • Prepare correspondence, reports, meeting agendas, and meeting minutes.
  • Coordinate calendars for program staff and community partners.
  • Ensure compliance with grant reporting requirements and organizational policies.

Financial & Grant Support

  • Track project expenditures and maintain purchasing documentation.
  • Process invoices, reimbursements, and purchase requests.
  • Maintain inventory of outreach materials, educational resources, and office supplies.
  • Assist with preparation of financial documentation for grant reporting and audits.
  • Coordinate contracts with consultants and vendors.

Human Resources Administration

  • Coordinate the recruitment, onboarding, orientation, and offboarding of project staff, interns, volunteers, and consultants.
  • Coordinate mandatory trainings, professional development opportunities, and staff meetings.
  • Monitor compliance with organizational policies, employee handbook requirements, and workplace procedures.
  • Support annual employee performance evaluations and probationary reviews.
  • Ensure compliance with applicable labor laws and organizational human resource policies.

Program Logistics

  • Coordinate logistics for trainings, healing circles, retreats, workshops, and community events.
  • Manage venue reservations and equipment needs.
  • Coordinate participant registration and attendance tracking.
  • Assist with transportation arrangements and participant support services.

Communication

  • Serve as primary administrative contact for community partners.
  • Coordinate communication with schools, churches, community centers, and service providers.
  • Assist with scheduling advisory committee meetings.
  • Maintain databases and mailing lists.

Compliance

  • Ensure participant confidentiality.
  • Maintain secure storage of project records.
  • Assist with data collection required for program evaluation.
  • Support organizational compliance with trauma-informed and culturally specific practices.

Qualifications

  • Master degree in Business Administration, Public Health, Public Administration, Nonprofit Management, or related field preferred.
  • Minimum three years of administrative experience.
  • Experience working with federally funded grants preferred.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office and database management.
  • Ability to maintain confidentiality.
  • Experience working with culturally diverse communities.
  • Second language required

Company Description

Healing Hands Incorporated is New York’s culturally specific service provider and advocate for Black survivors of domestic violence, sexual assault, and trafficking. Healing Hands works to end gender violence through three key areas: direct service; outreach, education, and training; and advocacy.