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Internship Office Manager Jobs (NOW HIRING)

Innodata Inc.

Office Manager 6am-2pm

Passaic, NJ · On-site

Office Manager 6am-2pm In Office - New Jersey Innodata is a global data engineering company. We ... Experience with data entry or administrative support (internships or part-time work acceptable)

City of Acworth

Office Manager

Acworth, GA · On-site

Manages daily office operations, including answering phones, greeting visitors, handling deliveries ... internship or having had a similar position for one to two years.

City of Acworth

Office Manager

Acworth, GA · On-site

Manages daily office operations, including answering phones, greeting visitors, handling deliveries ... internship or having had a similar position for one to two years.

IONA UNIVERSITY

Office Manager (79379)

New Rochelle, NY · On-site

The Office Manager will oversee the day-to-day administrative and operational functions of the Dean ... Supervise office staff, student employees, and interns, ensuring high standards of professionalism ...

Iona University

Office Manager (79379)

New Rochelle, NY · On-site

The Office Manager will oversee the day-to-day administrative and operational functions of the Dean ... Supervise office staff, student employees, and interns, ensuring high standards of professionalism ...

IONA UNIVERSITY

Office Manager (79379)

New Rochelle, NY · On-site

$66K - $74K/yr

The Office Manager will oversee the day-to-day administrative and operational functions of the Dean ... Supervise office staff, student employees, and interns, ensuring high standards of professionalism ...

Weiss Asset Management

Lead Office Manager

Boston, MA · On-site

$110K - $180K/yr

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking a Lead Office Manager to ... as interns. * You are driven to constantly learn, improve, and make rational decisions based in ...

Weiss Asset Management LLC

Lead Office Manager

Boston, MA · On-site

$110K - $180K/yr

Lead Office Manager Boston, Massachusetts, United States Weiss Asset Management (WAM), a Boston ... as interns. * You are driven to constantly learn, improve, and make rational decisions based in ...

Weiss Asset Management

Lead Office Manager

Boston, MA · On-site

$110K - $180K/yr

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking a Lead Office Manager to ... as interns. * You are driven to constantly learn, improve, and make rational decisions based in ...

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Internship Office Manager information

What is the difference between Internship Office Manager vs Internship Coordinator?

AspectInternship Office ManagerInternship Coordinator
ResponsibilitiesOversees internship programs, manages staff, develops policiesCoordinates internship activities, communicates with interns and departments
Required CredentialsTypically requires a bachelor’s degree, experience in program managementUsually requires a bachelor’s degree, strong organizational skills
Work EnvironmentOffice setting, managerial oversightOffice environment, direct intern interaction
Industry UsageEducational institutions, large corporationsUniversities, nonprofit organizations, corporate HR

The Internship Office Manager focuses on overseeing the entire internship program and managing staff, while the Internship Coordinator handles day-to-day coordination and intern communication. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What are some typical challenges an Internship Office Manager may encounter, and how can they effectively address them?

Internship Office Managers often face challenges related to balancing the needs of interns, supervisors, and the organization, especially during peak recruitment and onboarding periods. Coordinating schedules, managing documentation, and ensuring clear communication between multiple stakeholders can be demanding. Effective organization, proactive problem-solving, and strong interpersonal skills are essential to navigate these challenges successfully. Leveraging project management tools and maintaining open lines of communication help ensure smooth operations and a positive intern experience.

What does an Internship Office Manager do?

An Internship Office Manager is responsible for overseeing the daily operations of an office that coordinates internship programs. Their duties typically include managing intern recruitment, maintaining records, liaising between interns and supervisors, organizing orientation sessions, and ensuring compliance with company policies. They play a vital role in providing support to both interns and staff, helping to create a productive and positive internship experience.

What are the key skills and qualifications needed to thrive as an Internship Office Manager, and why are they important?

To thrive as an Internship Office Manager, you need strong organizational skills, multitasking abilities, and experience in office administration, often supported by a relevant degree or equivalent experience. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and basic HR or payroll systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you coordinate between interns, staff, and management effectively. These skills ensure smooth daily operations, efficient internship program management, and a positive workplace environment.
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What are the most commonly searched types of Office Manager jobs? The most popular types of Office Manager jobs are:
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Internship Office Manager jobs near you
Office Manager

Office Manager

World Insurance Associates, LLC.

Brentwood, TN • On-site

Full-time

Retirement

Posted 4 days ago

World Insurance Associates rating

7.8

Company rating: 7.8 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

163rd of 277 rated insurance

Job description

Company Overview 
World Insurance Associates (“World”) is a unique financial services organization with a global network of brokers and specialists who empower people to make informed decisions to improve their risk management outcomes, modernize their benefits programs, and help them achieve their long-term financial goals.  
Founded in 2011, World is one of the fastest-growing, Top 25 insurance brokers in the U.S. with nearly 3,000 employees in more than 300 offices across North America and the U.K. World specializes in personal and commercial insurance, surety and fidelity bonding, employee and executive benefits, investment advisory and retirement plan services, and payroll & HR solutions. 
Position Summary
We are seeking a proactive, highly organized Office Administrator to serve as the operational backbone of our financial services firm. This individual will manage compliance timelines, expense processes, executive support, client experience initiatives, and day-to-day office operations. The ideal candidate anticipates needs, manages recurring deadlines independently, and ensures the firm runs smoothly and professionally at all times.
Key Responsibilities
Compliance & Financial Operations
  • Manage monthly and quarterly compliance requirements
  • Process and reconcile advisor and office expenses (Ramp)
  • Create and submit monthly rent invoices to accounting
Executive & Team Support
  • Provide calendar oversight and scheduling support for leadership
  • Prepare meeting materials in advance of committee meetings
  • Coordinate weekly team meetings
  • Assist with external event logistics and leadership initiatives
Client Experience & Marketing Support
  • Maintain CRM systems (Salesforce, Redtail) with accurate data
  • Assemble and ship client gifts and birthday cards
  • Coordinate branded giveaways and promotional materials
  • Plan and execute annual holiday gifting and card campaigns
Human Resources & Office Operations
  • Assist with employee onboarding and equipment returns
  • Support internship hiring processes
  • Order and manage office supplies and vendor relationships
  • Maintain office readiness for client and partner visits
  • Ensure common areas are stocked, organized, and presentable
Qualifications
  • Exceptional organizational and time management skills
  • Strong attention to detail and follow-through
  • Ability to manage multiple priorities and recurring deadlines
  • Professional written and verbal communication skills
  • Proficiency with Microsoft Office Suite, including Outlook
  • Experience with Salesforce and CRM platforms preferred
  • Experience with expense management systems (Ramp preferred)
  • Ability to work independently and anticipate operational needs

Equal Employment Opportunity 
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. 
To Executive Search Firms and Staffing Agencies
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department. 
Compensation
The base salary for this position at the time of this posting may range from $50,000 to $60,000. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility, and qualifications. We offer a competitive benefits package and variable pay programs, please visit https://www.worldinsurance.com/careers for more
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