ZipRecruiter

Log In

1

Internal Project Coordinator Jobs in Indiana (NOW HIRING)

Toyota

Project Coordinator

Indianapolis, IN · On-site

A Project Coordinator's work begins at the internal project kickoff meeting where the sales team transitions a sold project to the project execution team. The Project Coordinator remains involved in ...

Actalent

Project Coordinator

Fort Wayne, IN · On-site

$30/hr

The Construction Project Coordinator works closely with on‑site crews, subcontractors, and internal stakeholders to monitor project status, manage risks, and ensure effective communication ...

Erie Home

Install Project Coordinator

Mishawaka, IN

$65K/yr

Realistic Upward Mobility - We value talent and promote from within; 99% of our Installation Manager positions have been filled by internal Project Coordinators * Cell Phone Reimbursement, Company ...

Erie Home

Install Project Coordinator

Mishawaka, IN · On-site

$52K - $58K/yr

Realistic Upward Mobility - We value talent and promote from within; 99% of our Installation Manager positions have been filled by internal Project Coordinators * Cell Phone Reimbursement, Company ...

Erie Home

Install Project Coordinator

Mishawaka, IN

$52K - $58K/yr

Realistic Upward Mobility We value talent and promote from within; 99% of our Installation Manager positions have been filled by internal Project Coordinators * Cell Phone Reimbursement, Company ...

Actalent

Project Coordinator

Fort Wayne, IN · On-site

$30/hr

Ability to identify problems, develop solutions, and proactively anticipate and support internal ... project managers, project coordinators, and construction teams in a utility construction ...

Fes Co

Project Coordinator

Indianapolis, IN · On-site

$60 - $80/hr

Coordinate with internal departments and external vendors to ensure smooth project execution ... project coordination, administration, or a related role. * Strong organizational and time ...

World Wide Technology

Project Coordinator

Indianapolis, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Terre Haute, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

South Bend, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Fort Wayne, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Hammond, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Evansville, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Gary, IN · Remote

$24.81 - $31.01/hr

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

World Wide Technology

Project Coordinator

Hammond, IN · On-site

Remote - Nationwide, United States Project Coordinator, IT Infrastructure Why WWT? At World Wide ... internal & external stakeholders Demonstrated skill with Microsoft Excel General understanding of ...

next page

Showing results 1-20

All JobsInternal Project JobsInternal Project Coordinator JobsInternal Project Coordinator Jobs in Indiana

Internal Project Coordinator information

What is an internal project coordinator?

Internal Project Coordinators are professionals responsible for organizing, planning, and overseeing projects within a company. They work closely with various departments to ensure that project goals are met on time and within budget. Their duties often include scheduling meetings, managing project documentation, tracking progress, and facilitating communication among team members. Internal Project Coordinators help ensure that projects run smoothly and efficiently, supporting the overall success of the organization's objectives.

What are the key skills and qualifications needed to thrive as an internal project coordinator?

To thrive as an Internal Project Coordinator, you need strong organizational abilities, project management knowledge, and typically a bachelor's degree in business or a related field. Familiarity with project management tools like Asana, Trello, or Microsoft Project, as well as proficiency in Excel, is often required. Excellent communication, problem-solving, and teamwork skills help you coordinate stakeholders and resolve issues efficiently. These skills ensure projects are delivered on time, within scope, and foster smooth collaboration among internal teams.

How does an internal project coordinator typically collaborate with cross-functional teams within an organization?

Internal Project Coordinators frequently act as liaisons between different departments such as IT, marketing, and operations. They organize meetings, ensure that all team members are aligned with project goals, and facilitate clear communication to prevent misunderstandings. This role often involves tracking progress, identifying potential bottlenecks, and providing updates to stakeholders, making teamwork and interpersonal skills essential. Coordinators may also help resolve conflicts and ensure that project deliverables meet internal standards and deadlines.

What is the difference between Internal Project Coordinator vs Project Manager?

AspectInternal Project CoordinatorProject Manager
CredentialsTypically requires a bachelor's degree in business, management, or related field; certifications like CAPM or PMP are commonUsually requires a bachelor's degree; PMP or similar certifications are often preferred
Work EnvironmentSupports project teams within organizations, focusing on coordination and administrative tasksLeads project planning, execution, and delivery, often overseeing multiple teams
Employer & Industry UsageUsed across industries for internal project support rolesCommonly employed in industries with complex projects like construction, IT, and engineering

The Internal Project Coordinator primarily handles administrative and support tasks within a project team, ensuring smooth communication and coordination. In contrast, the Project Manager takes on a leadership role, managing project scope, timelines, and resources. Both roles require similar credentials but differ significantly in responsibilities and scope.

Is an internal project coordinator a high paying job?

Internal project coordinators typically earn average to above-average salaries depending on industry, experience, and location. While not usually among the highest-paying roles, those with specialized skills or certifications can increase their earning potential.

Is an internal project coordinator an entry-level role?

An internal project coordinator role is often considered entry-level or early-career, especially for those with strong organizational and communication skills. However, some positions may require previous experience in project management or related fields, and certifications like PMP can be beneficial. The specific requirements vary by organization and industry.

What are the most commonly searched types of Internal Project jobs in Indiana?

The most popular types of Internal Project jobs in Indiana are:

What are popular job titles related to Internal Project Coordinator jobs in Indiana?

For Internal Project Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Internal Project Coordinator jobs in Indiana look for?

The top searched job categories for Internal Project Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Internal Project Coordinator jobs?

Cities in Indiana with the most Internal Project Coordinator job openings:

Internal Project Coordinator jobs near you

Project Coordinator

Toyota

Indianapolis, IN • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Toyota rating

7.1

Company rating: 7.1 out of 10

Based on 878 frontline employees who took The Breakroom Quiz

30th of 45 rated automakers

Job description

The Project Coordinator is an integral project management role that collaborates and supports the Project Manager in the overall success of material handling projects that range in technology and automation. The projects can include the following technologies: robotics, AS/RS, AGV's, high speed sortation, vertical lifts, light directed picking, pick modules, and other custom material handling solutions.
Responsibilities cover the full project life cycle of project management processes (initiation, planning, execution, monitoring/controlling, and closing). A typical duration of a project will range from 8 months to 24 months. A Project Coordinator's work begins at the internal project kickoff meeting where the sales team transitions a sold project to the project execution team.
The Project Coordinator remains involved in the project until closeout of the final punch list, acceptance testing, finally billing milestones, and accounting reconciliation. The project team is typically comprised of project engineer(s), controls engineer(s), a software project manager in addition to the project management staff (project manager, project coordinator, and site manager(s). Project success is measured by scores on customer satisfaction surveys as well as performance on managing scope, cost, and schedule.
Job Functions:
  • General
    • Develop industry knowledge and job skills through training
    • Work effectively with direction and guidance
    • Show ability to carry a workload of 2-4 project concurrently
  • Procurement
    • Create/maintain project management checkbook predicated on Job Cost Sheet information including vendor name, description of purchase, Microsoft D365 cost category, lead times, and purchase order
    • Solidify final vendor quotes and negotiate best pricing, including freight carriers
    • Complete purchase requisition tasks in Microsoft D365 for each vendor purchase
    • Facilitate purchase agreement or statement of work creation when needed.
    • Confirm delivery date throughout procurement process (at beginning, middle and 1-2 weeks out from delivery)
    • Consolidating project bills of materials to be delivered to the project site team for inventory management
  • Financials
    • Create/maintain project management checkbook (financial management) to manage cash flow, including tabs for each vendor/installer with payment terms and conditions
    • Notify Business Specialist to send Milestone payments to Client
    • Print off project financial report and perform cursory analysis and compare to project management checkbook
    • Assisting the project manager in project level forecasting, estimating costs and timing of costs for the full life cycle of a project
  • Change Orders
    • Solicit quotes for internal/external vendors for each change notification requested
    • Draft change orders (CNA) based on mechanical, controls, or software quotes or costing and share with PM to propose to the Customer for review/approval
    • Create change order budget sheet and submit purchase requisition in Microsoft D365
  • Meetings
    • Create agendas and lead recurring project team meetings
    • Document meeting minutes
    • Document action items (punch list) and follow up with owners on progress
    • Progress Reports
    • Draft Weekly Project Status Report for project manager to review; combine feedback covered in internal and external weekly meetings, emails received during weeks, and daily notes
  • Schedule
    • Update % Complete on Microsoft Project tasks throughout the project lifecycle
    • Assist the project manager in creation and updates to the onsite resource schedule for site managers, commissioning engineers, project engineers, and others.
  • Administrative
    • Complete per diem and credit card expense reports in timely fashion
    • Ensure all projects are set up and maintain the standard file structure in Microsoft One Drive
    • Assist in the creation of lessons learned
  • Travel
    • Participate in onsite startup and/or close out opportunities
    • Periodically visit job sites as part of vendor management responsibilities

Travel Requirements:
  • 30% overnight travel (Travel expenses paid by Toyota Automated Logistics)

Required Qualifications and Preferred Skills:
  • Bachelor's Degree required.
  • Experience and/or education in Project Management a plus
  • Experience with Financials, including concepts of project ROI, Net Present Value, Cost to Complete, Cost at Completion, etc.
  • Advanced in MS Office software suite (particularly MS Excel and MS project)
  • AutoCAD experience a plus
  • Material Handling, Robotics, Manufacturing or Packaging background preferred.
  • Energetic, ambitious, and hard working
  • Strong interpersonal and communication skills
  • Strong demonstrated sense of customer service
  • Anticipate problems and drive risk reduction
  • Change agent and desire to enhance standard processes
  • Must be eligible to work in the USA long term without sponsorship.
  • Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

About Toyota Automated Logistics:
Toyota Automated Logistics is your global partner for integrated warehouse automation. Our team combines the talents of Bastian Solutions, Vanderlande's warehousing business and viastore under one brand to deliver scalable systems, intelligent software and life-cycle services.
In addition to exciting work at a growing company, we offer the following benefits:
  • Health, Dental, and Vision Insurance
  • 401(k) Retirement Plan with a company match
  • Vacation / Holiday Pay
  • Paid Volunteer time off
  • Tuition Reimbursement
  • Professional Associations, Conferences and Subscriptions
  • Company Meetings & Events

Toyota Automated Logistics does not work with outside recruiting agencies. No solicitation phone calls please.

What Toyota employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply