Internal Administrator Jobs (NOW HIRING)

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Manages the grant-related activity of an assigned portfolio of researchers. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations.
Does this position require Patient Care? No
Essential Functions- Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
-Prepares budgets, justifications, and materials for financial reporting.
-Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
-Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
-Uses organizational research financial management applications to manage workflow and develop queries and reports.

DGIM Grant Administrator II

The MGB Academic Medical Center Division of General Internal Medicine (DGIM) is seeking a detail oriented, organized, self-directed individual to work with investigators throughout the research funding application and administration process. The AMC DGIM includes more than 70 clinician investigators and researchers across two organizations supported by a wide range of government and foundation funding.

Reporting to the Administrative Manager for Research, the Grant Administrator will provide pre- and post- award support to a portfolio of investigators representing all levels of faculty, and work with varied types and levels of research funding, including NIH, foundation, and corporate sponsors.

Serving as the primary liaison between the Principal Investigators, MGB Research Management, sponsors, and affiliate and subaward sites, the Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Grant Administrator will provide post award support throughout the award life-cycle in such areas as sponsor reporting requirements, compliance with guidelines, and budget and subcontract monitoring.

Job Summary

The Grant Administrator is responsible for overseeing the full lifecycle of research and programmatic grants for a portfolio of DGIM investigators including proposal development, submission, award management, financial and compliance monitoring, and closeout. This role ensures that all sponsored projects adhere to institutional policies, sponsor requirements, and federal regulations. The Grant Administrator serves as a key resource to faculty, researchers, and administrative staff, providing guidance on proposal development, budgeting, and postaward financial stewardship.

Key Responsibilities

Specific responsibilities for a portfolio of researchers include:

• Oversee all aspects of the grant application process. Utilizing standard DGIM process and templates, work with investigators to evaluate program announcements, develop budgets and required documents, interface with internal and external systems and portals, and facilitate timely submission meeting internal and sponsor deadlines.
• Serve as a primary contact for collaborating sites regarding development of proposal subcontract budgets and required materials, and throughout the award life-cycle as required.

• Provide budget and subcontract monitoring throughout the award life cycle, prepare financial reports and meet with investigators on a regular basis.

• Assist investigators with progress and other required reports, utilizing systems to obtain information, and ensuring compliance with all guidelines.
• Facilitate the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements, data use agreements and other agreements as needed.
• Take the lead on salary and effort management for assigned investigators, utilizing DGIM templates as required and submitting salary distribution changes in the WorkDay system.
• Assist with bi-annual investigator time and effort certification process.
• Serve as a liaison between investigators, MGB Research Management, and sponsors.

Additional:

• Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with institutional policy; attending meetings and training sessions as required to remain current with institutional and sponsor requirements and policy issues.
• Serve as a member of the research team, helping to design, refine, and implement workflows and processes to optimize resource utilization and operational efficiency.

Qualifications

• Bachelor's degree preferred; advanced degree and/or CRA (Certified Research Administrator) a plus
• 2-3+ years of experience in research administration
• Strong knowledge of federal regulations (NIH, NSF, DoD, DOE, etc.) and Uniform Guidance.
• Proficiency in Excel, Microsoft Word, Adobe; willingness to learn new applications and systems as needed.
• Proficiency with common grant management systems (e.g., eRA Commons, Research.gov, ASSIST, SciENcv, Proposal Central).

Competencies

• Exceptional attention to detail, strong analytical and organizational skills.
• Excellent analytical skills; ability to create accurate and compliant budgets.
• Strong communication, organizational, and problem-solving skills.
• Positive customer-service orientation, excellent interpersonal/communication skills, professional manner, and ability to maintain confidentiality.
• Ability to make independent judgments and resolve problems
• Ability to manage multiple deadlines, reprioritizing as needed.
• Willingness to take on new challenges and openness to change.

Additional Job Details

Availability to work in-person 2 days per week. Occasional hours outside the standard workday may be required, particularly around grant submission and reporting deadlines.

Additional Job Details (if applicable)

Hybrid

41-45 Avenue Louis Pasteur

40

Regular

Day (United States of America)

Pay Range

$75,669.98 - $92,570.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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