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Non Exempt 401K Plan Administrator Jobs (NOW HIRING)

Fervo Energy

Stock Plan Administrator

Houston, TX · On-site

The Stock Plan Administrator will own the end-to-end administration of Fervo's equity compensation ... Strong written and verbal communication skills; able to explain equity mechanics to non-experts.

LVT

Stock Plan Administrator

American Fork, UT · On-site

ABOUT THIS ROLE We are seeking a detail-oriented and analytical Stock Plan Administrator to bridge ... 401(k) match reconciliations. General Ledger & General Accounting Support * Perform monthly ...

LVT

Stock Plan Administrator

American Fork, UT · On-site

ABOUT THIS ROLE We are seeking a detail-oriented and analytical Stock Plan Administrator to bridge ... Comprehensive health, dental and vision coverage, retirement benefits (401k match up to 4%), and ...

LVT

Stock Plan Administrator

American Fork, UT · On-site

ABOUT THIS ROLE We are seeking a detail-oriented and analytical Stock Plan Administrator to bridge ... Comprehensive health, dental and vision coverage, retirement benefits (401k match up to 4%), and ...

OneDigital

Retirement Plan Administrator

Phoenix, AZ · On-site

Summary A 401k Administrator is responsible for overseeing the administration of a company's 401k plan. This includes ensuring that all employees are enrolled in the plan, managing contributions from ...

Devoted Health

Senior Stock Plan Administrator

$110K - $194K/yr

Manage the equity-related information verification from non-employee shareholders including, but ... Parental leave program * 401K program * And more.... *Our total rewards package is for full time ...

OneDigital

Retirement Plan Administrator

Phoenix, AZ · On-site

Summary A 401k Administrator is responsible for overseeing the administration of a company's 401k plan. This includes ensuring that all employees are enrolled in the plan, managing contributions from ...

Aon

Senior Plan Administrator (Remote)

Southport, CT · On-site

Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy ... ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) ...

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Non Exempt 401K Plan Administrator information

What does a non exempt 401k plan administrator do?

A Non Exempt 401K Plan Administrator is responsible for overseeing and managing the daily operations of a company’s 401(k) retirement plan, ensuring compliance with federal regulations and company policies. They handle enrollment, process contributions and distributions, maintain accurate records, and provide support to employees regarding their 401(k) accounts. This role is considered 'non-exempt,' meaning the administrator is eligible for overtime pay under the Fair Labor Standards Act (FLSA).

What are some common challenges faced by non exempt 401k plan administrators in managing retirement plan compliance?

Non Exempt 401K Plan Administrators often face challenges in staying current with ever-changing IRS and Department of Labor regulations, ensuring timely and accurate processing of participant contributions, and maintaining comprehensive documentation for audits. Collaborating with payroll, HR, and external vendors is crucial for resolving discrepancies and keeping plan data up to date. Effective communication and a detail-oriented approach help prevent compliance issues and ensure a smooth year-end testing process.

What are the key skills and qualifications needed to thrive as a non exempt 401k plan administrator, and why are they important?

To thrive as a Non Exempt 401K Plan Administrator, you need a solid understanding of retirement plan regulations, compliance requirements, and benefits administration, typically supported by a bachelor's degree in business or a related field. Familiarity with recordkeeping systems, payroll software, and knowledge of ERISA and IRS regulations, as well as relevant certifications like QKA or ASPPA, are highly valuable. Attention to detail, strong organizational skills, and effective communication help in managing participant inquiries and ensuring accurate plan operations. These skills ensure compliance, minimize errors, and provide a positive experience for plan participants and employers.

Can non-exempt 401K Plan Administrators contribute to a 401K?

Non-exempt 401K Plan Administrators, like other employees, can contribute to a 401K plan if they meet the plan's eligibility requirements and contribution limits set by the IRS. Their role does not restrict their ability to make salary deferrals or employer contributions, which are typically managed through payroll and plan administration systems. Knowledge of plan rules and compliance is essential for administrators handling contributions accurately.

How much does a non exempt 401K plan administrator make?

A non-exempt 401K plan administrator typically earns between $50,000 and $70,000 annually, depending on experience, location, and employer size. They often handle plan compliance, participant inquiries, and recordkeeping, requiring knowledge of ERISA regulations and benefit administration tools.

Who is considered the non exempt 401K plan administrator for a 401K?

A non-exempt 401K plan administrator is typically a person or entity responsible for managing and overseeing the day-to-day operations of a 401K plan, ensuring compliance with federal regulations such as ERISA. This role often involves tasks like maintaining participant records, processing contributions and distributions, and coordinating with plan providers or third-party administrators. The administrator may be an internal employee or an external service provider, and they usually need knowledge of retirement plan rules and relevant software tools.
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Non Exempt 401K Plan Administrator jobs near you
Infographic showing various Non Exempt 401K Plan Administrator job openings in the United States as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution.

Stock Plan Administrator

Fervo Energy

Houston, TX • On-site

Full-time

Posted 26 days ago

Job description

Description

Fervo Energy is a geothermal energy company building next-generation, 24/7 carbon-free power to meet the growing demands of the grid and AI-driven electricity growth. Headquartered in Houston and publicly traded on Nasdaq (FRVO), Fervo is scaling fast, and our equity compensation program is becoming a critical, complex part of how we operate as a public company.


The Stock Plan Administrator will own the end-to-end administration of Fervo's equity compensation programs, including RSU grants and vesting, the Employee Stock Purchase Plan, and 10b-5 trading plans. This person will be the operational backbone of a compliance-heavy function: processing transactions accurately and on time, maintaining the systems of record, and making sure Fervo's insider population can trade within the bounds of federal securities law and company policy.


As our Employee Stock Plan is new, this role will carry a heavier pre-clearance and compliance load than a typical stock administrator seat at a company of our size. The person in this role will work closely with Legal on insider trading policy administration and Section 16 support, with Finance on equity expense, forecasting, and SEC reporting inputs, and with People Operations on employee-facing communication and education about equity awards, ESPP enrollment, and vesting mechanics.


Requirements

Responsibilities

 Equity Plan Administration

  • Administer RSU grants, vesting events, terminations, and forfeitures across multiple vesting schedules.
  • Maintain the stock plan administration platform as the system of record for all equity awards, migrating and reconciling historical data from Carta.
  • Process and reconcile stock transactions, ensuring accuracy between the plan platform, payroll, and Fervo's transfer agent.

Insider Trading & Compliance Support

  • Manage the pre-clearance process for Fervo's insider population, coordinating closely with Legal.
  • Administer 10b-5 trading plans, including setup, monitoring, and required filings alongside outside counsel.
  • Support Section 16 reporting and Form 4 filings, and assist with equity-related inputs to proxy statements and SEC filings.
  • Monitor blackout windows and trading restrictions, and flag potential compliance issues before they become violations.

ESPP Administration

  • Administer the Employee Stock Purchase Plan end to end: enrollment, contribution changes, purchase processing, and disqualifying disposition tracking.
  • Given high participation from our employee base, build scalable processes and self-service resources rather than one-off, manual handling.

Reporting & Cross-Functional Partnership

  • Partner with Finance on equity expense reporting, forecasting, and audit support.
  • Partner with Legal on plan document compliance, grant agreements, and evolving securities requirements as executive compensation ties more closely to market performance.
  • Produce recurring and ad hoc equity reporting for People Operations, Finance, and Legal leadership.

Employee Education & Communication

  • Serve as the primary point of contact for employee questions about RSUs, ESPP, vesting, and trading windows.
  • Build and deliver plain-language education materials so employees understand their equity, especially given how many of them are first-time equity holders.

Qualifications

Required

  • 3-6 years of experience administering equity compensation plans, ideally including RSUs and an ESPP.
  • Experience with a stock plan administration platform (e.g., Fidelity, Shareworks, Certent, E*Trade, Computershare, or Carta).
  • Working knowledge of insider trading compliance, Section 16, Form 4 filings, and 10b-5 trading plans.
  • Advanced Excel skills and strong analytical rigor; comfortable reconciling data across systems.
  • High attention to detail and sound judgment handling confidential, market-sensitive information.
  • Strong written and verbal communication skills; able to explain equity mechanics to non-experts.
  • Willingness to relocate to Houston, or already based in the Houston area.

Preferred

  • Certified Equity Professional (CEP) designation.
  • Experience at a company that recently completed an IPO, including lock-up and increased insider-population management.
  • Direct experience partnering with Legal and Finance on SEC reporting or proxy statement inputs.
  • Experience migrating equity plan administration off of Carta onto a more advanced platform.

Location

This position will be based out of Fervo Energy's headquarters in Houston, TX. Relocation support is available.


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