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Intake Scheduler Jobs (NOW HIRING)

Carolina Prime Physical Therapy Llc

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Patient Intake & Scheduling Coordinator

North Wilkesboro, NC · On-site

$40K - $48K/yr

PATIENT INTAKE & SCHEDULING COORDINATOR Carolina Prime Physical Therapy | North Wilkesboro, NC Carolina Prime Physical Therapy is seeking a friendly, organized, and high-energy Intake Coordinator to ...

Edgar Law Group, LLP

Legal Intake Specialist

San Jose, CA · On-site

$20.75 - $27.75/hr

Because the role supports front-office coverage, legal intake, scheduling, client communication, and administrative follow-through, reliability and clear communication are essential. This is not a ...

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Carolina Prime Physical Therapy Llc

Be Seen First

Patient Intake & Scheduling Coordinator

North Wilkesboro, NC · On-site

$40K - $48K/yr

PATIENT INTAKE & SCHEDULING COORDINATOR Carolina Prime Physical Therapy | North Wilkesboro, NC Carolina Prime Physical Therapy is seeking a friendly, organized, and high-energy Intake Coordinator to ...

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Intake Scheduler information

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How much do intake scheduler jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for intake scheduler in the United States is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Scheduler, and why are they important?

To thrive as an Intake Scheduler, you need strong organizational skills, attention to detail, and experience in scheduling or administrative support, often supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health records (EHR), and basic office systems is typically required. Exceptional communication, customer service, and multitasking abilities help you stand out in this role. These skills and qualities ensure efficient patient or client intake, accurate appointment coordination, and a positive experience for both clients and staff.

What is the difference between Intake Scheduler vs Medical Office Assistant?

AspectIntake SchedulerMedical Office Assistant
CredentialsTypically no formal certification required, but familiarity with scheduling software is commonOften requires certification or training in medical assisting or administrative support
Work EnvironmentPrimarily in healthcare settings, focusing on scheduling appointmentsIn clinics or hospitals, handling administrative tasks and patient interactions
Employer & IndustryHealthcare providers, clinics, hospitals

The main difference is that an Intake Scheduler primarily manages appointment scheduling, while a Medical Office Assistant handles a broader range of administrative and patient support tasks. Both roles are essential in healthcare settings, but the Intake Scheduler focuses more on scheduling logistics, whereas the Medical Office Assistant provides comprehensive administrative support.

What are Intake Schedulers?

Intake Schedulers are professionals who coordinate and schedule initial appointments or assessments for clients, patients, or customers within organizations such as healthcare facilities, legal practices, or social service agencies. They gather necessary information from individuals, determine their needs, and assign appropriate times for their intake or evaluation. Intake Schedulers play a key role in ensuring efficient workflow and a positive first impression for clients or patients. Their responsibilities often include managing schedules, maintaining records, and communicating between clients and staff.

How does an Intake Scheduler typically collaborate with clinical and administrative teams during the patient onboarding process?

Intake Schedulers play a crucial role in ensuring smooth patient onboarding by closely coordinating with both clinical and administrative staff. They communicate with clinicians to confirm appointment availability and relay important patient information, while also working with administrative teams to verify insurance details and complete necessary documentation. This collaboration helps streamline the scheduling process, reduces errors, and ensures patients receive timely care. Effective teamwork and clear communication are essential for Intake Schedulers to manage competing priorities and deliver a positive patient experience.
More about Intake Scheduler jobs
What states have the most Intake Scheduler jobs? States with the most job openings for Intake Scheduler jobs include:
What job categories do people searching Intake Scheduler jobs look for? The top searched job categories for Intake Scheduler jobs are:
Intake Scheduler jobs near you
Infographic showing various Intake Scheduler job openings in the United States as of July 2026, with employment types broken down into 2% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $43,203 per year, or $20.8 per hour.
Intake/Scheduling Coordinator

Intake/Scheduling Coordinator

Hope At Home Health Care

Southfield, MI

$16.50 - $22.75/hr

Other

Re-posted 11 days ago

Job description

Responsible for coordinating all aspects of the patient intake process, establishing and maintaining positive relationships with customers and referral sources, responding to customer requests and concerns, and managing the insurance verification and authorization processes.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

  • Coordinates all daily patient referral and intake operations.
  • Ensures compliance with all state, federal, and referral/intake regulatory requirements for home health and hospice.
  • Assists with the implementation of improved work methods and procedures to ensure patients are admitted in accordance with policy.
  • Establishes and maintains positive working relationships with current and potential referral sources.
  • Ensures seamless transition of patients to home care by providing preparation for home care, plan of care initiation, and coordination of care with multiple service providers and agency team.
  • Ensures maximum third party reimbursement through participation in insurance verification and authorization processes.
  • Provides feedback during strategic planning including identifying opportunities for additional or improved services to meet customer needs.
  • Maintains comprehensive working knowledge of Agency contractual relationships and ensures that patients are admitted according to contract provisions.
  • Maintains comprehensive working knowledge of community resources and assists referral sources in accessing community resources should services not be provided by Agency.
  • Assists with weekly posting and maintenance of patient visit schedule under direction of Executive Director and Clinical Service Coordinator.
  • Assists with orientation of new employees as requested.
  • Performs liaison services as required assigned by the Executive Director
  • Participates in the after-hours on-call schedule as assigned by the Clinical Service Coordinator.

POSITION QUALIFICATIONS

  • At least three to five years’ experience in health care preferably in home care.
  • Knowledge of home health and hospice regulations, eligibility, and private payer practices.
  • Demonstrates good communication, negotiation, and public relations skills.
  • Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

Job Type: Part-time and Full-time available

Healthcare setting:

  • Medical office

Medical specialties:

  • Home Health

Schedule:

  • 8 hour shift
  • Day shift

Application Question(s):

  • Do you have knowledge of home health and hospice regulations, eligibility, and private payer practices?
  • Do you have experience scheduling team clinicians who do not report to a site daily?

Experience:

  • Kinnser: 1 year (Preferred)
  • ECIN/Careport: 1 year (Preferred)
  • Insurance verification: 1 year (Preferred)
  • intake coordinator: 1 year (Preferred)

Work Location: In person

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