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Intake Scheduler Jobs (NOW HIRING)

Suncrest Hospice

Intake Coordinator

Independence, OH · On-site

$22.92 - $25.96/hr

... The Intake Coordinator will: * Answers telephone inquiries and channels them appropriately ... Assists with scheduling goals of care and admission visits * Work with sales team to receive ...

Suncrest Hospice

Intake Coordinator

Independence, OH

$22.92 - $25.96/hr

... The Intake Coordinator will: * Answers telephone inquiries and channels them appropriately ... Assists with scheduling goals of care and admission visits * Work with sales team to receive ...

Suncrest Hospice

Intake Coordinator

Independence, OH

$22.92 - $25.96/hr

... The Intake Coordinator will: * Answers telephone inquiries and channels them appropriately ... Assists with scheduling goals of care and admission visits * Work with sales team to receive ...

Orthotics LTD

O and P Intake coordinator

Brooklyn, NY

$40K - $55K/yr

Patient Intake & Scheduling * Greet patients in person or by phone, providing a professional and compassionate first point of contact. * Schedule initial evaluations, fittings, and follow-up ...

MercyFirst

Intake Specialist

Syosset, NY

$54K - $57K/yr

Intake SCHEDULE: Full-Time / Hybrid AGENCY BACKGROUND: MercyFirst is a not-for-profit human and social service agency that has been serving children and families in need since we were founded by the ...

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How much do intake scheduler jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for intake scheduler in the United States is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Scheduler, and why are they important?

To thrive as an Intake Scheduler, you need strong organizational skills, attention to detail, and experience in scheduling or administrative support, often supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health records (EHR), and basic office systems is typically required. Exceptional communication, customer service, and multitasking abilities help you stand out in this role. These skills and qualities ensure efficient patient or client intake, accurate appointment coordination, and a positive experience for both clients and staff.

How does an Intake Scheduler typically collaborate with clinical and administrative teams during the patient onboarding process?

Intake Schedulers play a crucial role in ensuring smooth patient onboarding by closely coordinating with both clinical and administrative staff. They communicate with clinicians to confirm appointment availability and relay important patient information, while also working with administrative teams to verify insurance details and complete necessary documentation. This collaboration helps streamline the scheduling process, reduces errors, and ensures patients receive timely care. Effective teamwork and clear communication are essential for Intake Schedulers to manage competing priorities and deliver a positive patient experience.

What are Intake Schedulers?

Intake Schedulers are professionals who coordinate and schedule initial appointments or assessments for clients, patients, or customers within organizations such as healthcare facilities, legal practices, or social service agencies. They gather necessary information from individuals, determine their needs, and assign appropriate times for their intake or evaluation. Intake Schedulers play a key role in ensuring efficient workflow and a positive first impression for clients or patients. Their responsibilities often include managing schedules, maintaining records, and communicating between clients and staff.

What is the difference between Intake Scheduler vs Medical Office Assistant?

AspectIntake SchedulerMedical Office Assistant
CredentialsTypically no formal certification required, but familiarity with scheduling software is commonOften requires certification or training in medical assisting or administrative support
Work EnvironmentPrimarily in healthcare settings, focusing on scheduling appointmentsIn clinics or hospitals, handling administrative tasks and patient interactions
Employer & IndustryHealthcare providers, clinics, hospitals

The main difference is that an Intake Scheduler primarily manages appointment scheduling, while a Medical Office Assistant handles a broader range of administrative and patient support tasks. Both roles are essential in healthcare settings, but the Intake Scheduler focuses more on scheduling logistics, whereas the Medical Office Assistant provides comprehensive administrative support.

More about Intake Scheduler jobs
What states have the most Intake Scheduler jobs? States with the most job openings for Intake Scheduler jobs include:
What job categories do people searching Intake Scheduler jobs look for? The top searched job categories for Intake Scheduler jobs are:
Intake Scheduler jobs near you
Intake & Scheduling Specialist Home Care

Intake & Scheduling Specialist Home Care

Human Touch Home Health Care

Denver, CO • On-site

$19 - $21/hr

Other

Medical, Dental, Vision, PTO

Posted 25 days ago

Job description

Intake & Scheduling Specialist Home Care

Human Touch Home Care is looking for a qualified Intake Specialist to join our team at our Denver area Office.

Must Have Home Healthcare Experience

Responsibilities

  • Perform authorization, intake duties, insurance verification and eligibility.
  • Answer client inquires, take referrals, and help schedule home care services.
  • Assist in managing medical records.
  • Facilitate the communication functions of the business office.
  • Provide clerical support, and excellent customer service.
  • Adhere to all policies and procedures of the company.
  • Enter new patients in scheduling system and updates to patient information as they occur.
  • Communicate with clinicians regarding admissions, hospitalizations, discharges expiration and occurrences.
  • Assists in managing clients including staffing, scheduling, operations and administration.
  • Performs other duties as assigned to meet the goals and objectives of our home care operations.
  • Track and maintain records for Authorization department
  • Sort and process incoming reports before putting data into processing software
  • Verify accuracy of data before transcribing
  • Scan documents and saved in database to keep records of essential organizational information
  • Respond to employee questions and requests for information in a timely and knowledgeable fashion
  • Proved successful working within tight deadlines and fast-paced atmosphere
  • Carried out day-to-day duties accurately and efficiently
  • Obtain and log accurate patient insurance and demographic information
  • Triage unscheduled and emergency with authorization department
  • Prepare emails to distribute denial letters to medical personnel notating to perform END, POC/Perform DFA
  • Enter scheduled appointments for clinicians to provide ongoing homecare healthcare services
  • Manage payroll data entry and processing for approximately 23 clinicians as well as comply with predetermined company guidelines.
  • Maintain accuracy, completeness and security for medical records and health information.
  • Prepare a variety of different written communications, reports and documents.
  • Communicate effectively with staff and clients demonstrating respect, friendliness and willingness to help wherever needed
  • Other duties as assigned
  • Identify and verify insurance coverage of home health care services
  • Obtains and documents prior authorization for home care services from insurance providers
  • Maintains liaison with hospital and insurance personnel, providing information and education on organization services, coverage issues and related areas
  • Collect and maintain statistical data on all referral and submits them regularly as required
  • Attends meetings and participates on committees as required.
  • Performs other duties as assigned

Qualifications

  • High School degree/GED required. AA or BA/BS in related field is desirable.
  • Must have a minimum of minimum of 2 years of experience, preferably with at least 1 in home health or home care nursing.
  • Must have Authorization, intake, medical records, and excellent computer skills, with Knowledge of Microsoft Windows OS, MS Office, Word, Excel and knowledge of medical terminology.
  • Must have a strong understanding of HMO, Medicaid, and Medicare Payors.
  • Must have the ability to Multi-task in fast-paced environment.
  • Must have excellent interpersonal and organizational skills.
  • Able to work in group and independent environment

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Sick time
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • No weekends

Experience:

  • Intake and Scheduling Specialist: 1 year (Preferred)
  • Home Health Care: 1 year (Preferred)

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