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Intake Scheduler Jobs in California (NOW HIRING)

CHANCES 4 CHANGE INC

Intake Coordinator

Los Angeles, CA

$19.50 - $26.50/hr

The Intake Coordinator shall also manage intake schedules, track participant flow, prepare basic intake reports, uphold confidentiality and HIPAA compliance, and maintain a trauma-informed ...

CHANCES 4 CHANGE INC

Intake Coordinator

Los Angeles, CA

$19.50 - $26.50/hr

The Intake Coordinator shall also manage intake schedules, track participant flow, prepare basic intake reports, uphold confidentiality and HIPAA compliance, and maintain a trauma-informed ...

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA · On-site

$25 - $28/hr

Assists with scheduling goals of care and admission visits * Work with sales team to receive ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM Qualifications

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA

$25 - $28/hr

Assists with scheduling goals of care and admission visits * Work with sales team to receive ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM Qualifications

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA · On-site

$25 - $28/hr

Assists with scheduling goals of care and admission visits * Work with sales team to receive ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM * Minimum of ...

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Intake Scheduler information

What is an intake scheduler?

Intake Schedulers are professionals who coordinate and schedule initial appointments or assessments for clients, patients, or customers within organizations such as healthcare facilities, legal practices, or social service agencies. They gather necessary information from individuals, determine their needs, and assign appropriate times for their intake or evaluation. Intake Schedulers play a key role in ensuring efficient workflow and a positive first impression for clients or patients. Their responsibilities often include managing schedules, maintaining records, and communicating between clients and staff.

How does an intake scheduler typically collaborate with clinical and administrative teams during the patient onboarding process?

Intake Schedulers play a crucial role in ensuring smooth patient onboarding by closely coordinating with both clinical and administrative staff. They communicate with clinicians to confirm appointment availability and relay important patient information, while also working with administrative teams to verify insurance details and complete necessary documentation. This collaboration helps streamline the scheduling process, reduces errors, and ensures patients receive timely care. Effective teamwork and clear communication are essential for Intake Schedulers to manage competing priorities and deliver a positive patient experience.

What are the key skills and qualifications needed to thrive as an intake scheduler, and why are they important?

To thrive as an Intake Scheduler, you need strong organizational skills, attention to detail, and experience in scheduling or administrative support, often supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health records (EHR), and basic office systems is typically required. Exceptional communication, customer service, and multitasking abilities help you stand out in this role. These skills and qualities ensure efficient patient or client intake, accurate appointment coordination, and a positive experience for both clients and staff.

What is the difference between Intake Scheduler vs Medical Office Assistant?

AspectIntake SchedulerMedical Office Assistant
CredentialsTypically no formal certification required, but familiarity with scheduling software is commonOften requires certification or training in medical assisting or administrative support
Work EnvironmentPrimarily in healthcare settings, focusing on scheduling appointmentsIn clinics or hospitals, handling administrative tasks and patient interactions
Employer & IndustryHealthcare providers, clinics, hospitals

The main difference is that an Intake Scheduler primarily manages appointment scheduling, while a Medical Office Assistant handles a broader range of administrative and patient support tasks. Both roles are essential in healthcare settings, but the Intake Scheduler focuses more on scheduling logistics, whereas the Medical Office Assistant provides comprehensive administrative support.

What are popular job titles related to Intake Scheduler jobs in California?

For Intake Scheduler jobs in California, the most frequently searched job titles are:

What job categories do people searching Intake Scheduler jobs in California look for?

The top searched job categories for Intake Scheduler jobs in California are:

Intake Scheduler jobs near you
Infographic showing various Intake Scheduler job openings in California as of August 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 93% In-person, and 7% Hybrid job distribution.

Kinnser Intake & Scheduler - Home Health

CARE FIRST HOME HEALTH CARE INC

Simi Valley, CA • On-site

$20 - $24/hr

Part-time

Retirement

Re-posted 28 days ago

Job description

Benefits:
  • 401(k)
  • Competitive salary
  • Flexible schedule

Job Title: Kinnser Intake & Scheduler - Home Health 

Location: (City, State)
Reports To: Intake Manager / Operations Coordinator
Job Type: Full-Time / Part-Time
Position Summary:
The Intake & Scheduler oversees the entire patient intake process within a home health/hospice setting, using WellSky/Kinnser EMR. This role ensures newly referred patients are scheduled accurately, insurance authorizations are complete, and transition seamlessly into care services while supporting high-quality communication with referral partners and internal teams.
Key Responsibilities:

  • Manage all incoming patient referrals and process intakes using Kinnser/WellSky
  • Schedule patient visits, allocate clinician resources, handle adjustments or cancellations
  • Communicate schedule changes to clinicians, referral sources, and patients
  • Verify insurance coverage and obtain required authorizations
  • Collaborate with case managers, field clinicians, and billing staff as needed
  • Maintain compliance with state and federal home health/hospice regulations
  • Track referral trends and contribute to regular intake performance reports
  • Identify opportunities to streamline intake processes and improve efficiency
  • Provide system support and orientation to new intake team members
Qualifications:

  • Prior intake/scheduling experience in home health or hospice
  • Proficient user of Kinnser / WellSky EMR systems

  • Familiarity with home health regulatory requirements and payer authorization processes
  • Excellent verbal and written communication skills
  • Strong organizational, problem-solving, and multitasking abilities
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Prior experience with medical billing and coding, preferred
  • High attention to detail; ability to work independently and in fast-paced settings