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Intake Assistant Jobs in Virginia (NOW HIRING)

PETA Foundation

Veterinarian

Norfolk, VA · On-site

$125K - $150K/yr

An intake assistant This is a fast-paced, supportive, and collaborative environment, focused on safety and compassionate, top-notch care. Position Objective: Provide high-quality, high-volume spay ...

PETA

Veterinarian

Norfolk, VA · On-site

$125K - $150K/yr

A licensed veterinarian A licensed veterinary technician A veterinary assistant An intake assistant This is a fast-paced, supportive, and collaborative environment, focused on safety and ...

FSAP and PETA

Veterinarian

Norfolk, VA · On-site

$125K - $150K/yr

Each clinic performs approximately 30-35 surgeries per day and is supported by: • A licensed veterinarian • A licensed veterinary technician • A veterinary assistant • An intake assistant ...

FSAP and PETA

Veterinarian

Norfolk, VA · On-site

$125K - $150K/yr

Each clinic performs approximately 30-35 surgeries per day and is supported by: • A licensed veterinarian • A licensed veterinary technician • A veterinary assistant • An intake assistant ...

AYR Wellness

Customer Intake Associate

Glen Allen, VA · On-site

$13.50 - $18.50/hr

Intake Position at Ayr Wellness Ayr Wellness is a leading U.S. multi-state cannabis operator with ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

Ayr Wellness

Customer Intake Associate

Glen Allen, VA · On-site

$13.50 - $18.50/hr

Job Summary The Intake position is the initial first point of contact for our Dispensaries. So, you ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

AYR Wellness

Customer Intake Associate

Henrico, VA · On-site

$13.25 - $18.25/hr

Job Summary The Intake position is the initial first point of contact for our Dispensaries. So, you ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

Ayr Wellness

$13.50 - $18.50/hr

Job Summary The Intake position is the initial first point of contact for our Dispensaries. So, you ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

Ayr Wellness

Customer Intake Associate

Glen Allen, VA · On-site

$13.50 - $18.50/hr

Job Summary The Intake position is the initial first point of contact for our Dispensaries. So, you ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

Ayr Wellness

Customer Intake Associate

Glen Allen, VA · On-site

$13.50 - $18.50/hr

Job Summary The Intake position is the initial first point of contact for our Dispensaries. So, you ... Manage all visitor access of vendors, contractors, etc., partnered with Store Manager or Assistant ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Virginia

Intake Assistant information

See Virginia salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for intake assistant in Virginia is $19.47, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are the most commonly searched types of Intake jobs in Virginia?

The most popular types of Intake jobs in Virginia are:

What cities in Virginia are hiring for Intake Assistant jobs?

Cities in Virginia with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,495 per year, or $19.5 per hour.

Intake Coordinator - Newport News, VA

Local Infusion

Newport News, VA • On-site

$25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Job description

We are Local Infusion.
Local Infusion is the fastest growing infusion provider in the United States, with a mission to transform the specialty infusion industry, because patients deserve better. By providing both exceptional, patient-centered care and the proprietary, AI-driven technology powering it, Local Infusion accelerates access, simplifies workflows, and improves outcomes for everyone in the infusion journey - from patients and clinicians to health plans, health systems, employers, and pharma.
Clinicians can spend less time on paperwork and more time with patients, bringing comfort, connection, and community back to healthcare. With Local Infusion, every patient and every care team is fully supported, every step of the way.
Fraud and Security Notice: Please note that all communication regarding job opportunities at Local Infusion will come exclusively from an @mylocalinfusion.com email address. If you receive messages from any other domain, please disregard them.
The Role
We're looking for an Insurance & Intake Coordinator -- an "Infusion Guide" -- who is passionate about raising the bar in infusion therapy care.
The Infusion Guide will contribute to the company's growth through detailed referral and intake coordination along with excellent customer and physician customer service. The Infusion Guide will make sure our patients receive the highest level of care possible in infusion therapy.
This is a Full-Time position that will be located onsite. This role will be primarily based in Newport News, VA and work M-F, 8:00 - 4:30pm. The ideal candidate will have prior experience reading medical charts and working on insurance pre-authorizations. The Infusion Guide role is perfect for those wishing to remain at the forefront of healthcare innovation, while having predictable hours, autonomy, and a manageable workload.
  • Salary starting at $25/hr + quarterly bonus based on metrics & full benefits

In this role, you will:
  • Handle all aspects of the infusion referral process; obtaining authorizations, financial counseling, benefit investigation
  • Liaison with referring providers to obtain documentation necessary for treatment, and communicate status of their patients
  • Communicate referral process and status to patients in a customer-centric way
  • Openly communicate with referring/prescribing providers
  • Assist in maintaining medical inventory and office supplies
  • Dedicated 6 week training plan to help you succeed in your role
Here's what we're looking for:
  • Passion for Patient Care, and Delivering Exceptional Patient Experiences
  • Health Care Experience Required
  • Prior Experience in Infusion is Preferred
  • Insurance Prior Authorization Experience
  • Medical Terminology Experience
  • Overall Medical Insurance Experience
  • Ability to quickly grasp new apps
  • Experience and strong familiarity utilizing Electronic Health Records (EHR) systems

The Local Infusion Way
Local Infusion is a respectful upbeat team united by our mission of shaping the way specialty infusion care is delivered. We are highly ambitious but understand that in order to do a great job, we have to take care of ourselves; we expect that you will have time and energy devoted to your families, friends and hobbies.
As part of our team, full-time employees get:
  • Medical, dental, and vision insurance through our employer plan
  • Short and long-term disability coverage
  • 401(k) - as an early-stage startup, and we match!
  • 15 Days PTO - and we want you to take it!
  • Competitive paid parental leave and flexible return to work policy.
  • We invest in your career. Our company is growing quickly, and we'll give you the opportunity to do the same. You'll have access to a number of professional development opportunities so that you can keep up with the company's evolving needs and grow your career along the way.

We don't discriminate-Local Infusion is an Equal Employment Opportunity (EEO) Employer. We fundamentally believe that a more diverse and inclusive team leads to a stronger company more able to achieve our vision.
All Intake Coordinator's must provide documentation of a negative TB test (within the last two years), and a current BLS certification. Hepatitis B and influenza vaccination records are also requested as part of the onboarding process.
What It's Like to Work at Local Infusion - for Infusion Guides

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