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Intake Assistant Jobs in California (NOW HIRING)

TARLANI Healthcare

Intake Specialist

Montrose, CA · On-site

$21 - $25/hr

Job Summary The Intake Assistant is responsible for contacting newly accepted patients, introducing the organization, and verifying their information in the referral in order to create comprehensive ...

The Accident Guys

Be Seen First

Intake Specialist (Bilingual: Eng./Sp.)

Los Angeles, CA · On-site

$25/hr

The Accident Guys are hiring an intake assistant to join our Personal Injury department. No experience necessary if you have a successful sales background or are familiar with personal injury as we ...

Pop-Up Talent

Intake Specialist

Los Angeles, CA · On-site

$55K - $60K/yr

Intake assistants engage with clients via phone calls, emails, texts, and in-person to gather preliminary information regarding legal matters for a variety of cases (civil rights, class action ...

Pop-Up Talent

Intake Specialist

Los Angeles, CA · On-site

$60K/yr

Intake assistants engage with clients via phone calls, emails, texts, and in-person to gather preliminary information regarding legal matters for a variety of cases (civil rights, class action ...

Veterinary Medical Relief

$25 - $32/hr

Patient Intake -- Assist with admitting patients, confirming records, and performing initial assessments * Surgical Prep -- Prepare animals for surgery, including shaving, positioning, and sterile ...

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Intake Assistant information

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How much do intake assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for intake assistant in California is $19.38, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $23.03 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in California?

The most popular types of Intake jobs in California are:

What cities in California are hiring for Intake Assistant jobs?

Cities in California with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,311 per year, or $19.4 per hour.

Intake Specialist

Montrose, CA • On-site

TARLANI Healthcare
Health Care and Social Assistance • 201 - 500 employees
Learn more about TARLANI Healthcareexternal

$21 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 27 days ago

Job description

Job Summary

The Intake Assistant is responsible for contacting newly accepted patients, introducing the organization, and verifying their information in the referral in order to create comprehensive intake records. Intake Assistant reports to the department lead, administrator, and/or DON.

Responsibilities:

  • Answer phone calls and messages.
  • Respond to patient/customer inquiries while maintaining high-quality customer service standards.Respond to patient/customer inquiries while maintaining high-quality customer service standards.
  • Provide accurate and clear explanations of solutions; manage patient/customer complaints or escalations with professionalism and empathy and work to resolve issues promptly.
  • Constantly check and keep faxes updated.
  • Print, collect, organize, and manage all accepted referrals, process for information verification and data entry.
  • Keep the referral log up to date and make sure all accepted referrals are reported into the log.
  • Distribute charts and information in a timely manner for further processes.
  • Call newly accepted patients, introduce the company, and verify their information in the referral.
  • Maintain a professional, positive, and motivated working environment.
  • Implement given tools and materials on daily basis.
  • Maintain good communication and professional relationships with the other department.

Job Type: Full-time

Rate: $21.00 - $25 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid sick time
  • Paid time off
  • Vision insurance

Medical specialties: Home Health

Schedule:

  • Holidays
  • Monday to Friday
  • Overtime
  • Weekends as needed

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