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Insurance Office Assistant Jobs in Washington (NOW HIRING)

IntraFi

Office Assistant & Receptionist

Arlington, VA

$24.04 - $26.92/hr

We are seeking a full-time Office Assistant and Receptionist to join our team at our corporate ... Employee Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee ...

IntraFi

Office Assistant & Receptionist

Arlington, VA · On-site

$24.04 - $26.92/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are seeking a full-time Office Assistant and Receptionist to join our team at our corporate ... insurance Health savings account Life insurance Opportunities for advancement Paid time off ...

Luminis Health

Office Assistant-Digestive Diseases

Annapolis, MD · On-site

$18 - $26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Office Assistant works in a ambulatory setting, performing an important variety of duties ... Communicates with insurance companies and other medical offices to obtain referrals and ...

Nealey Tire & Auto

Office Assistant - Administrative

Pasadena, MD · On-site

$50K - $52K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

... insurance, and a 401(k). THE QUALIFICATIONS AND QUALITIES THAT SET YOU APART We're looking for an Office Assistant - Administrative with: * Excellent attention to detail skills * A team player

New

Luminis Health

Office Assistant - Plastic Surgery

Annapolis, MD · On-site

$18 - $26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Office Assistant works in a ambulatory setting, performing an important variety of duties ... Communicates with insurance companies and other medical offices to obtain referrals and ...

Erickson

Medical Office Assistant

Springfield, VA

$24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Greenspring Village by Erickson Senior Living Join our team as a Medical Office Assistant. In this ... Verify Insurances prior to appointment (to include manual verification, if needed); Add/Update ...

Erickson

Medical Office Assistant

Silver Spring, MD · On-site

$23/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Riderwood Village by Erickson Senior Living Join our team as a Medical Office Assistant. In this ... Verify Insurances prior to appointment (to include manual verification, if needed); Add/Update ...

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All JobsInsurance Office JobsInsurance Office Assistant JobsInsurance Office Assistant Jobs in Washington

Insurance Office Assistant information

See Washington salary details

$11

$21

$28

How much do insurance office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for insurance office assistant in Washington is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $23.94 per hour, depending on experience, location, and employer.

What is the difference between Insurance Office Assistant vs Insurance Agent?

AspectInsurance Office AssistantInsurance Agent
CredentialsNone required, some may have insurance licensesState licensing and insurance certifications required
Work EnvironmentOffice setting, administrative tasksClient-facing, sales, and policy management
Primary ResponsibilitiesAdministrative support, data entry, schedulingSelling policies, client consultations, renewals

While both roles work within the insurance industry, an Insurance Office Assistant primarily handles administrative tasks in an office environment, often without needing licensing. An Insurance Agent actively sells policies and interacts directly with clients, requiring licensing and sales skills. Understanding these differences helps job seekers identify the right role for their skills and career goals.

What is an insurance office assistant?

Insurance Office Assistants are support professionals who help insurance agencies or offices run smoothly by handling administrative tasks. Their responsibilities often include answering phones, managing files, processing paperwork, scheduling appointments, and assisting both clients and insurance agents with routine inquiries. They play a vital role in ensuring the office operates efficiently and that customers receive timely service. Insurance Office Assistants may also help with data entry, billing, and maintaining records in compliance with industry regulations.

What are the key skills and qualifications needed to thrive as an insurance office assistant, and why are they important?

To thrive as an Insurance Office Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of insurance processes, typically supported by a high school diploma or equivalent. Familiarity with office software, data entry systems, and insurance management platforms like Applied Epic or AMS360 is often required. Excellent communication, customer service, and multitasking skills help you excel in client interactions and team support. These skills are crucial for ensuring accurate policy processing, efficient office operations, and positive client experiences.

What are some common challenges faced by insurance office assistants, and how can they be managed effectively?

Insurance Office Assistants often juggle multiple responsibilities such as handling client inquiries, maintaining records, and supporting agents with administrative tasks. One common challenge is managing a high volume of paperwork and data entry with accuracy and speed. To manage this effectively, it's important to develop strong organizational skills and prioritize tasks based on urgency. Familiarity with insurance software and clear communication with team members can also help streamline workflow and reduce errors.

What are the most commonly searched types of Insurance Office jobs in Washington?

The most popular types of Insurance Office jobs in Washington are:

What are popular job titles related to Insurance Office Assistant jobs in Washington?

For Insurance Office Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Insurance Office Assistant jobs in Washington look for?

The top searched job categories for Insurance Office Assistant jobs in Washington are:

Insurance Office Assistant jobs near you
Infographic showing various Insurance Office Assistant job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 21% Part Time, and 6% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $44,607 per year, or $21.4 per hour.

Office Assistant & Receptionist

IntraFi

Arlington, VA

$24.04 - $26.92/hr

Full-time

Re-posted 9 days ago

Job description

At IntraFi, we do more than innovate—we empower. Our services help banks provide vital financial access to small businesses, companies, and consumers across the country. With a network of more than 3,000 financial institutions, we help support the institutions that drive our economy, enabling them to fund affordable housing, family farms, and businesses of all sizes. The ability to lend locally strengthens our financial system, and our team plays a direct role in making that possible. It is this greater purpose that brings people to IntraFi and keeps them here.

As the nation’s largest deposit allocation service provider and the inventor of reciprocal deposits, IntraFi has spent over two decades creating dynamic solutions that help financial institutions grow, manage liquidity, and serve their communities. Our impact extends across institutions of all sizes—from community banks to large financial organizations—which enables us to achieve aggressive business growth objectives while helping strengthen the broader financial system. Consistently recognized by American Banker, Washington Post, and Fortune as one of the best places to work, we offer a collaborative, flexible environment where innovation thrives. Join us and be part of a team making a meaningful impact on the industry, on financial institutions, and on the future of financial services.
Your Role
  • We are seeking a full-time Office Assistant and Receptionist to join our team at our corporate headquarters in Arlington, VA. In this highly visible role, you will be the first point of contact for visitors, clients, and employees while helping ensure our office operates efficiently each day. You'll provide exceptional customer service, support company operations, assist with office administration, coordinate meetings and events, and contribute to creating a welcoming and collaborative workplace.
  • The ideal candidate is dependable, organized, proactive, and enjoys working with people. This position requires working onsite Monday through Friday from 8:30 AM to 4:30 PM.
Your Responsibilities
  • Creating a welcoming first impression by greeting visitors, clients, and employees in a friendly and professional manner
  • Managing the front desk by answering and directing incoming phone calls and responding to general inquiries
  • Coordinating conference room schedules by preparing meeting spaces and ensuring rooms are ready for guests
  • Receiving and distributing mail and packages by coordinating incoming and outgoing shipments
  • Maintaining office operations by stocking supplies, organizing common areas, and ensuring the office remains clean and welcoming
  • Supporting new hires by preparing workspaces and coordinating office onboarding logistics
  • Assisting with company meetings and employee events by coordinating logistics, setup, and administrative support
  • Preparing and distributing internal communications, correspondence, and other office documents
  • Providing administrative support by assisting departments and senior leadership with day-to-day office needs
  • Coordinating with vendors and building management by submitting service requests and following up on office maintenance
  • Processing office purchases and invoices by supporting routine administrative and operational activities
  • Improving the employee and visitor experience by identifying opportunities to enhance office processes and workplace operations
  • Supporting the team by performing other administrative and office duties as assigned
Required Experience, Skills, and Qualifications
  • Experience with artificial intelligence (AI) tools to optimize workflows, problem-solving, and productivity.
  • High school diploma or equivalent required
  • At least one year of experience working as an Office Assistant, Receptionist, or in a similar administrative support role required
  • Friendly, professional, and customer-focused demeanor
  • Excellent verbal and written communication skills
  • Strong organizational skills with exceptional attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Dependable, punctual, and able to work independently
  • Proficient with Microsoft Office, including Outlook, Word, Excel, and Teams
  • Ability to provide exceptional service to both internal and external customers
  • Must be able to bend, reach, stoop, and twist to perform routine office duties and lift or move office materials and packages weighing up to 40 pounds.
Employee Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance


IntraFi LLC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, veteran status, disability, or sexual orientation in employment of the provision of services.

IntraFi’s job application process may include online videoconference interviews, in-person interviews, presentations, and computer-based assessments. If you require reasonable accommodation to complete any part of the application process, please contact hr@intrafi.com.