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Inbox Management Jobs (NOW HIRING)

Sun Auto Tire and Service

Claims Process Cordinator

$70K - $85K/yr

Claims & Insurance Inbox Management * Monitor and manage the shared claims and insurance email inbox. * Categorize, prioritize, and route incoming messages based on urgency, claim type, insurance ...

New

Sun Auto Corporate

Claims Process Cordinator

$70K - $85K/yr

Claims & Insurance Inbox Management * Monitor and manage the shared claims and insurance email inbox. * Categorize, prioritize, and route incoming messages based on urgency, claim type, insurance ...

New

U.S. Oral Surgery Management

RCM Specialist

Irving, TX · On-site

$24 - $26/hr

Administer all refund processes, including check refunds, inbox management, chargebacks, and credit accounts. * Mentor practices and new employees; provide education on company standards, insurance ...

U.S. Oral Surgery Management

RCM Specialist

Irving, TX · On-site

$24 - $26/hr

Administer all refund processes, including check refunds, inbox management, chargebacks, and credit accounts. * Mentor practices and new employees; provide education on company standards, insurance ...

CompHealth

OB-GYN Physician

Myrtle Beach, SC · On-site

APP support for inbox management Responsibilities * Practice call only - no primary OB-GYN call coverage Compensation * Competitive salary with income guarantee support Shift & Schedule * 3 days ...

North American Management

Accountant

Murray, UT

$50K - $60K/yr

... inbox management. This individual will play an essential role in keeping financial processes organized, accurate, and moving efficiently. This is a hands-on role with structured responsibilities ...

Stord

Executive Assistant

Atlanta, GA · On-site

You'll own day-to-day calendar and inbox management, act as a trusted extension of the executive's office, and make sure time and attention go where they matter most. This is not a traditional ...

Autonomy Staffing

Customer Service Specialist

Renton, WA · On-site

$26.50 - $29/hr

This role is primarily email/inbox management, order/data entry, and basic payment processing , with light phone coverage. Youll work mainly in Microsoft Outlook/Teams , and youll learn an older ERP ...

Peraton

Task Management

Mclean, VA · On-site

$112K - $179K/yr

Daily Binder Preparation, Material Organization and Formatting, Component Coordination, Electronic Daybook Management, Inbox Management, Share drive Maintenance, Tasking Reminder Management, Material ...

Stord

Executive Assistant

Atlanta, GA

You'll own day-to-day calendar and inbox management, act as a trusted extension of the executive's office, and make sure time and attention go where they matter most. This is not a traditional ...

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Inbox Management information

What is the difference between Inbox Management vs Email Support Specialist?

AspectInbox ManagementEmail Support Specialist
Primary FocusOrganizing, prioritizing, and managing incoming messages across platformsResponding to customer inquiries via email, providing support and solutions
Required SkillsOrganization, communication, multitaskingCustomer service, communication, problem-solving
Work EnvironmentAdministrative or customer service settings, often remoteCustomer support centers, remote or office-based
Common CertificationsNone typically required, but organizational skills preferredCustomer service certifications beneficial

While both roles involve handling email communication, Inbox Management focuses on organizing and prioritizing messages to streamline workflow, whereas Email Support Specialists primarily respond to customer inquiries to resolve issues. Understanding these differences helps employers and job seekers target the right skills and expectations for each role.

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Infographic showing various Inbox Management job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - INDIA (REMOTE) LOCATION

Hirani Group

Hicksville, NY • On-site, Remote

$3 - $9/hr

Full-time

Re-posted 3 days ago

Job description

Job Title
VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - INDIA (REMOTE) LOCATION
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Full-time
Category
Office and Administrative
Travel
None
Job Description
ROLE SUMMARY
We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction.
KEY RESPONSIBILITIES
EXECUTIVE SUPPORT:
  • Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting)
  • Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs
  • Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks
  • Track deliverables and commitments across stakeholders; ensure timely follow-through and closure

MEETINGS & COMMUNICATION:
  • Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders
  • Capture notes and action items; distribute recaps and manage follow-ups
  • Draft polished executive communications (emails, messages, meeting updates) in a professional voice
  • Coordinate with internal leaders and external partners with confidence and diplomacy

ADMINISTRATIVE & OPERATIONAL SUPPORT:
  • Create and maintain documents, trackers, and light reporting (Excel/Sheets)
  • Support basic project coordination (timelines, task lists, status updates)
  • Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control
  • Assist with travel planning (as needed): itineraries, logistics, confirmations
  • Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization)
  • Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution

CONFIDENTIALITY & PROFESSIONALISM:
  • Handle sensitive information with strict confidentiality and sound judgment
  • Maintain a high standard of professionalism, accuracy, and discretion in all communications

Job Requirements
REQUIRED QUALIFICATIONS:
  • 3-7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership
  • Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting
  • Strong written and verbal English communication with professional tone
  • Proven ability to manage competing priorities, work independently, and meet deadlines consistently
  • High attention to detail; strong documentation and follow-through habits
  • Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly

PREFERRED QUALIFICATIONS:
  • Experience supporting US-based executives or global teams
  • Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar
  • Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides)
  • Background in professional services, consulting, AEC, or fast-paced environments

WORKING SCHEDULE:
  • Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness
  • Some early/late flexibility may be required depending on executive needs

LOCATION:
  • Remote Position (India)

Salary: $3-$9 per hour

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