Handling inbox management and communications * Preparing meeting agendas, notes, and follow-ups * Assisting with presentations, reports, and internal communication * Supporting personal and business ...
Quick apply
Handling inbox management and communications * Preparing meeting agendas, notes, and follow-ups * Assisting with presentations, reports, and internal communication * Supporting personal and business ...
General Resume Collection Inbox
Calgary, AB · On-site
Whether your expertise lies in environmental consulting, project management, archaeology, administration, business operations, communications, or another field entirely, we want to hear from you.
Quick apply
General Resume Collection Inbox
Calgary, AB · On-site
Whether your expertise lies in environmental consulting, project management, archaeology, administration, business operations, communications, or another field entirely, we want to hear from you.
Whether your expertise lies in environmental consulting, project management, archaeology, administration, business operations, communications, or another field entirely, we want to hear from you.
Whether your expertise lies in environmental consulting, project management, archaeology, administration, business operations, communications, or another field entirely, we want to hear from you.
WFM Analyst
Calgary, AB · On-site
Management of schedule modifications * Monitor and control the scheduling email inbox. * Manage proactive approval and denial of activities. * First line support for web station users. What you bring ...
WFM Analyst
Calgary, AB · On-site
Management of schedule modifications * Monitor and control the scheduling email inbox. * Manage proactive approval and denial of activities. * First line support for web station users. What you bring ...
Branch Manager
Calgary, AB · On-site
CA$65K - CA$70K/yr
Monitor the quote inbox and respond to customer calls, emails, and service requests; manage the sales pipeline in the CRM, keeping opportunities and activity records current, and support growth of ...
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Branch Manager
Calgary, AB · On-site
CA$65K - CA$70K/yr
Monitor the quote inbox and respond to customer calls, emails, and service requests; manage the sales pipeline in the CRM, keeping opportunities and activity records current, and support growth of ...
Field Marketing Manager
Calgary, AB · On-site
About the Role As a Verkada Field Marketing Manager you are the CMO for our Canadian business line ... Inbox 0 mentality Canada Employee Benefits Verkada is committed to fostering a workplace ...
Field Marketing Manager
Calgary, AB · On-site
About the Role As a Verkada Field Marketing Manager you are the CMO for our Canadian business line ... Inbox 0 mentality Canada Employee Benefits Verkada is committed to fostering a workplace ...
Manage the main office inbox, phone line, incoming/outgoing mail, and postage. * Maintain office supply inventory, including coffee, water, and other workplace essentials. * Coordinate office vendors ...
Manage the main office inbox, phone line, incoming/outgoing mail, and postage. * Maintain office supply inventory, including coffee, water, and other workplace essentials. * Coordinate office vendors ...
Manage Comms Network Intranetpage * Monitor Internal Communications inbox and reply toinquiries in a timely manner * FacilitateFrenchtranslationsof internal documentationusingexternal thirdparties ...
Manage Comms Network Intranetpage * Monitor Internal Communications inbox and reply toinquiries in a timely manner * FacilitateFrenchtranslationsof internal documentationusingexternal thirdparties ...
Manage the main office inbox, phone line, incoming/outgoing mail, and postage. * Maintain office supply inventory, including coffee, water, and other workplace essentials. * Coordinate office vendors ...
Quick apply
Manage the main office inbox, phone line, incoming/outgoing mail, and postage. * Maintain office supply inventory, including coffee, water, and other workplace essentials. * Coordinate office vendors ...
Catering Services Attendant
Calgary, AB · On-site
CA$20 - CA$21/hr
... inbox and replying to catering inquires * Placing catering orders with approved vendors * Basic data entry, printing and circulating catering requests to departments * Managing inventory par levels ...
Catering Services Attendant
Calgary, AB · On-site
CA$20 - CA$21/hr
... inbox and replying to catering inquires * Placing catering orders with approved vendors * Basic data entry, printing and circulating catering requests to departments * Managing inventory par levels ...
Accounting/Technical Consultant
Calgary, AB · On-site +1
Want to be led, not micro-managed? * Loath commuting and being stuck in traffic, wasting your time ... Please note that replies may filter to your "Other" inbox.
Accounting/Technical Consultant
Calgary, AB · On-site +1
Want to be led, not micro-managed? * Loath commuting and being stuck in traffic, wasting your time ... Please note that replies may filter to your "Other" inbox.
Coordinate day-to-day fleet administration, including routine processes, asset information management, shared inbox support, vendor setup, and internal fleet-related requests. * Extract, integrate ...
Coordinate day-to-day fleet administration, including routine processes, asset information management, shared inbox support, vendor setup, and internal fleet-related requests. * Extract, integrate ...
As a key administrative resource, the Donor Relations & Stewardship Officer manages the FDAE Events inbox, maintains the events calendar, schedules meetings, coordinates mailings, prepares ...
As a key administrative resource, the Donor Relations & Stewardship Officer manages the FDAE Events inbox, maintains the events calendar, schedules meetings, coordinates mailings, prepares ...
Development Coordinator
Calgary, AB · On-site
Address builder inquiries, concerns, and complaints, ensuring timely coordination and resolution with assistance from the appropriate manager when required. * Monitor the deep utility repair inbox ...
Development Coordinator
Calgary, AB · On-site
Address builder inquiries, concerns, and complaints, ensuring timely coordination and resolution with assistance from the appropriate manager when required. * Monitor the deep utility repair inbox ...
The Office Support Specialist manages daily onsite office operations, supports facility needs, and ... Monitor and assign emails from the group inbox. * Assist with other administrative and workplace ...
The Office Support Specialist manages daily onsite office operations, supports facility needs, and ... Monitor and assign emails from the group inbox. * Assist with other administrative and workplace ...
Contract Specialist
Calgary, AB · On-site +1
Case Management * Promote the CLO's internal brand through a customer-centric delivery approach to ... Respond to ad hoc inquiries/requests to the CLO functional mailbox (or own inbox) by providing ...
Contract Specialist
Calgary, AB · On-site +1
Case Management * Promote the CLO's internal brand through a customer-centric delivery approach to ... Respond to ad hoc inquiries/requests to the CLO functional mailbox (or own inbox) by providing ...
... inbox, sales phone line, or website, and divert them to the appropriate business unit or salesperson. * Special Projects : Assist the department with special projects as needed. * Event Management
... inbox, sales phone line, or website, and divert them to the appropriate business unit or salesperson. * Special Projects : Assist the department with special projects as needed. * Event Management
Work with the Supply Success Team members to triage, action and resolve group inbox requests ... Willingness to learn the key processes related to booking and managing workforce accommodation
Work with the Supply Success Team members to triage, action and resolve group inbox requests ... Willingness to learn the key processes related to booking and managing workforce accommodation
Inbox Management information
What is the difference between Inbox Management vs Email Support Specialist?
| Aspect | Inbox Management | Email Support Specialist |
|---|---|---|
| Primary Focus | Organizing, prioritizing, and managing incoming messages across platforms | Responding to customer inquiries via email, providing support and solutions |
| Required Skills | Organization, communication, multitasking | Customer service, communication, problem-solving |
| Work Environment | Administrative or customer service settings, often remote | Customer support centers, remote or office-based |
| Common Certifications | None typically required, but organizational skills preferred | Customer service certifications beneficial |
While both roles involve handling email communication, Inbox Management focuses on organizing and prioritizing messages to streamline workflow, whereas Email Support Specialists primarily respond to customer inquiries to resolve issues. Understanding these differences helps employers and job seekers target the right skills and expectations for each role.
Full-time
PTO
Re-posted 8 days ago
Job description
Executive Assistant- Fast-Paced, High-Growth Agency Environment
We are looking for a highly organized, proactive, and personable Executive Assistant to support the CEO of our growing company. This is more than a traditional administrative role, we are looking for someone who can help keep the business running smoothly, create operational structure, and act as a true right-hand support person in a fast-paced entrepreneurial environment.
The ideal candidate thrives on organization, communication, accountability, and solving problems before they happen. You are someone who enjoys bringing order to moving parts, managing priorities, and helping a visionary founder stay focused on growth.
This role is perfect for someone excited about working closely with a driven female founder in a high-energy business where no two days are the same.
What You’ll Be Doing:
Executive Support- Managing the CEO’s calendar, appointments, meetings, and travel
- Prioritizing schedules and protecting time effectively
- Handling inbox management and communications
- Preparing meeting agendas, notes, and follow-ups
- Assisting with presentations, reports, and internal communication
- Supporting personal and business administrative needs when required
- Helping organize and improve internal systems and workflows
- Acting as an “integrator” to ensure tasks and projects stay on track
- Following up with team members and holding accountability to deadlines
- Coordinating projects across departments
- Creating structure, organization, and operational consistency
- Identifying inefficiencies and helping improve processes
- Helping the office run smoothly day-to-day
- Supporting team communication and organization
- Assisting with onboarding, scheduling, and internal coordination
- Maintaining a positive, professional, and high-performance environment
- Previous Executive Assistant, Operations, or Administrative experience required
- Exceptionally organized with strong attention to detail
- Professional, polished, and confident communicator
- High emotional intelligence and strong interpersonal skills
- Able to manage multiple priorities in a fast-moving environment
- Proactive problem solver who takes initiative
- Tech savvy and comfortable learning systems quickly
- Strong sense of urgency, ownership, and accountability
- Able to anticipate needs rather than wait for direction
- Positive attitude with a “figure it out” mindset
- Experience supporting a founder or entrepreneur
- Operations or project management experience
- Experience building or improving workflows and systems
- Experience in a high-growth or startup-style environment
- Competitve Salary and Benefit Plan
- Fast-paced environment with opportunity for growth and leadership
- Collaborative and energetic team culture
- Paid Vacation Time & Flex Days
- Christmas Bonus Days
PLEASE NOTE: This is an in office position in Calgary AB - this is not a remote role.