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Inbox Management Jobs in Toronto, ON (NOW HIRING)

Definity Financial

Assistant, Business

Toronto, ON · On-site

Complex Calendar & Inbox Management: Manage the VPs' calendars and inboxes, coordinating internal and external meetings. Actively manage and resolve conflicting priorities across multiple executives ...

New

Sun Life Financial

Executive Assistant

Toronto, ON · On-site

Manage a high-volume executive inbox, including triaging, drafting responses, and flagging priority items * Act as a trusted gatekeeper, ensuring timely follow-up and effective communication flow

Property.ca

Operations Co-ordinator

Toronto, ON · On-site

CA$45K - CA$55K/yr

You'll join a small, energetic team based out of our Distillery District office, keeping the day-to-day humming across inbox management, lead distribution, CRM updates, onboarding and offboarding ...

Auxilium Health

Financial Office Clerk

Oshawa, ON · On-site

CA$45K - CA$48K/yr

Act as a back up to Office Clerks, providing coverage for administrative tasks as needed (e.g., inbox management, data entry and review for documentation related to patient services, etc.

New

Allied

Coordinator, Marketing

Toronto, ON · On-site

CA$60K - CA$70K/yr

The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes ...

RioCan

Coordinator, Marketing

Toronto, ON

CA$60K - CA$70K/yr

The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes ...

Maple

Provider Operations Coordinator

Toronto, ON

In this role, you'll be the first line of triage for the provider inbox and our provider ... Support the setup of new specialties on our platform, troubleshoot configuration issues, and manage ...

BrokerLink

WFM Analyst

Toronto, ON · On-site

Management of schedule modifications * Monitor and control the scheduling email inbox. * Manage proactive approval and denial of activities. * First line support for web station users. What you bring ...

Canada Goose

Director, eMail Marketing

Toronto, ON

Establish contact strategy, frequency management, suppression logic, audience eligibility and trigger governance that protect subscriber health and inbox placement across Email and SMS. * Own ...

Alphen Group

General Accountant

Toronto, ON · Hybrid

CA$60K/yr

Manage the general accounting email inbox, responding promptly to internal and external inquiries * Assist with month-end routines and prepare high-level GST/HST sales tax reporting * Maintain clean ...

New

Livenation

Box Office Agent

Toronto, ON · On-site

Box Office Manager Contract Terms: Seasonal, Part-time; include evenings, weekends, and holidays ... Resumes submitted to this inbox will not be considered. Live Nation Entertainment will never ...

Livenation

Box Office Agent

Toronto, ON · On-site

Box Office Manager Contract Terms: Seasonal, Part-time; include evenings, weekends, and holidays ... Resumes submitted to this inbox will not be considered. Live Nation Entertainment will never ...

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All JobsInbox Management JobsInbox Management Jobs in Toronto, ON

Inbox Management information

What is the difference between Inbox Management vs Email Support Specialist?

AspectInbox ManagementEmail Support Specialist
Primary FocusOrganizing, prioritizing, and managing incoming messages across platformsResponding to customer inquiries via email, providing support and solutions
Required SkillsOrganization, communication, multitaskingCustomer service, communication, problem-solving
Work EnvironmentAdministrative or customer service settings, often remoteCustomer support centers, remote or office-based
Common CertificationsNone typically required, but organizational skills preferredCustomer service certifications beneficial

While both roles involve handling email communication, Inbox Management focuses on organizing and prioritizing messages to streamline workflow, whereas Email Support Specialists primarily respond to customer inquiries to resolve issues. Understanding these differences helps employers and job seekers target the right skills and expectations for each role.

What are popular job titles related to Inbox Management jobs in Toronto, ON?

For Inbox Management jobs in Toronto, ON, the most frequently searched job titles are:

Inbox Management jobs near you
Infographic showing various Inbox Management job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Assistant, Business

Definity Financial

Toronto, ON • On-site

Full-time

Posted yesterday

New

Job description

The Opportunity

The Business Assistant is responsible for all coordination and executive support functions for a group of Vice Presidents within the Human Resources and Talent organization at Definity (including HR Operations, HR Business Partners, Enterprise Change Enablement, Talent & Culture, and HR Integration). This role also provides a full range of administrative support to the broader HR, Talent Acquisition, and Culture teams.

What to Expect

  • Complex Calendar & Inbox Management: Manage the VPs' calendars and inboxes, coordinating internal and external meetings. Actively manage and resolve conflicting priorities across multiple executives while ensuring necessary resources are booked.
  • Travel Coordination & Expense Management: Coordinate and manage light travel itineraries, flight and hotel bookings, and ground transportation for the VPs. Prepare, compile, and submit travel-related expenses and corporate invoices in a timely and accurate manner.
  • Confidentiality & Discretion: Ensure that highly sensitive, proprietary, and confidential HR information is handled with discretion and released only to authorized individuals.
  • Event & Culture Coordination: Plan and coordinate events for the HR team. Handle all venue, catering, and technical support arrangements.
  • Reporting: Monitor monthly reports and track expenses for various HR initiatives, following up on discrepancies when necessary.
  • Expense & Invoice Review: Review all direct report expense reports for accuracy and policy compliance prior to leader approval.

What You Bring

  • University degree or college diploma in Business/Office Administration, Human Resources, or a relevant discipline.
  • 3-5 years of experience supporting multiple senior-level leaders in an executive assistant or business assistant capacity, ideally within an HR, People & Culture, or corporate strategy environment.
  • Exceptional Discretion: Proven ability to handle a wide variety of activities and highly confidential and sensitive organizational matters with sound judgment and independence.
  • Excellent Organizational Skills: Strong time management skills with the ability to maintain balance among competing priorities from multiple VPs.
  • Exceptional Interpersonal Skills: Shows professionalism in all interactions with internal stakeholders and external partners.
  • Articulate: Strong written and verbal communication skills.
  • Attention to Detail: Meticulous administrative and organizational capabilities.
  • Tech Savvy: Demonstrated advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Oracle HCM.
  • Travel Requirement: Must be able to travel to Waterloo regularly (at least once per week)

Salary Range: $51,300 - $94,400

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