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Human Resources Executive Assistant Jobs (NOW HIRING)

Pacer Group

Executive Assistant

Arcadia, CA · On-site

$36.20 - $57/hr

Executive Assistant Department ... Human Resources Location: Arcadia, CA (Onsite) Duration: Minimum 6-month contract with potential ...

New

AB Data

Executive/Human Resources Assistant

Milwaukee, WI · On-site

$55K - $65K/yr

Prior experience in an administrative, executive assistant, HR assistant, or HR coordinator role preferred. * Strong organizational skills with the ability to manage multiple priorities and deadlines.

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How much do human resources executive assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for human resources executive assistant in the United States is $67,254.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,500.00 and $64,500.00 per year, depending on experience, location, and employer.

What does a human resources executive assistant do?

A Human Resources Executive Assistant provides administrative support to senior HR leaders and executives, assisting with scheduling, correspondence, meeting coordination, and confidential document management. They often help with HR projects, maintain employee records, and may coordinate recruitment or onboarding processes. This role requires strong organizational, communication, and discretion skills, as it involves handling sensitive information. The HR Executive Assistant acts as a liaison between HR leadership, employees, and external parties to ensure the efficient operation of the HR department.

How does a human resources executive assistant typically support both HR leadership and broader HR team operations?

A Human Resources Executive Assistant often acts as the primary point of contact between HR leadership and other departments, managing schedules, coordinating meetings, and handling confidential communications. In addition to supporting directors or VPs, you may also assist with organizing HR projects, preparing reports, and ensuring compliance with company policies. This dual responsibility requires strong organizational skills, discretion, and the ability to multitask efficiently. Collaboration is frequent, as you'll interact with recruiters, payroll specialists, and other business units, making teamwork and communication key to success in this role.

What are the key skills and qualifications needed to thrive as a human resources executive assistant, and why are they important?

To thrive as a Human Resources Executive Assistant, you need strong organizational skills, attention to detail, and a background in HR administration or business, often supported by a relevant degree or HR certification. Familiarity with HR information systems (HRIS), calendar management tools, and office software like Microsoft Office is typically required. Excellent communication, discretion, and multitasking abilities are crucial soft skills that help you manage sensitive information and support executives effectively. These skills and qualities are important because they ensure efficient HR operations, confidentiality, and seamless executive support in a dynamic work environment.

What is the difference between Human Resources Executive Assistant vs Human Resources Coordinator?

AspectHuman Resources Executive AssistantHuman Resources Coordinator
CredentialsTypically requires administrative experience, HR certifications (e.g., PHR, SHRM-CP)Often requires a bachelor’s degree in HR or related field, HR certifications are a plus
Work EnvironmentSupports HR executives, handles confidential info, works in corporate or organizational settingsSupports HR team, manages recruitment, onboarding, and employee relations
Employer & Industry UsageUsed across industries supporting HR leadershipCommon in HR departments across various industries
Search & Comparison IntentPeople comparing administrative support roles within HRIndividuals seeking HR operational roles

The Human Resources Executive Assistant primarily provides high-level administrative support to HR executives, focusing on confidentiality and executive tasks. In contrast, the Human Resources Coordinator handles broader HR functions like recruitment and employee engagement. Both roles are essential in HR departments but differ in scope and responsibilities.

How much do human resources executive assistants make?

Human Resources Executive Assistants typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of the organization. They often require strong organizational skills and proficiency with office software to support HR functions effectively.

What cities are hiring for Human Resources Executive Assistant jobs?

Cities with the most Human Resources Executive Assistant job openings:

Who are the top companies hiring for Human Resources Executive Assistant jobs?

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What states have the most Human Resources Executive Assistant jobs?

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Human Resources Executive Assistant jobs near you
Infographic showing various Human Resources Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $67,254 per year, or $32.3 per hour.

Executive Assistant, Human Resources

Crane NXT Co

Waltham, MA • On-site

Other

Re-posted 25 days ago

Job description

About Us
Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company pioneered advanced, proprietary micro-optics technology for securing physical products. It's sophisticated electronic equipment and associated software leverage proprietary core capabilities with detection and sensing technologies.
Position Overview:
We are seeking a dynamic, organized, self-starter to be the Executive Assistant to the Chief People Officer. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a proactive individual capable of complex, global calendar and email management and coordinating travel arrangements. The executive assistant must exhibit professionalism, discretion, and the capacity to handle confidential information with sensitivity.
Based in Waltham, this role partners closely with the other executive assistants in the office and across the organization. This position offers an exciting opportunity to contribute to the effectiveness, efficiency, and success of the Human Resources organization.
Responsibilities and Duties:
This position involves a strong partnership with the senior executive and onsite executive assistants.
  • Administrative support duties will include, but are not limited to, the following:
    • Serving as a first point of contact for the senior executive and developing systems to prioritize the executive's time and activities
    • Providing appropriate materials to prepare the senior executive in advance of upcoming meetings
    • Drafting correspondence and memoranda, answering and screening the senior executive's phone calls, and directing inquiries to the proper party within the team
    • Making travel arrangements (domestic and international), management of necessary travel visa application process and processing expense reports using Concur
    • Assembling and proofreading presentation materials for the Compensation Committee of the Board of Directors meetings (prior experience with Diligent board portal a plus)
    • Coordinating timelines with business leaders to ensure on-time delivery of IC (Intellectual Capital) Process materials; packaging and distributing the materials to senior executives using Teams/SharePoint
    • Coordinating onboarding plans, including technology, materials, and meetings for any newly hired direct reports of the senior executive
    • Creating PowerPoint presentations and assisting with developing and updating Excel spreadsheets and other documents
    • Partner with communications team to draft and send communications on behalf of the company executive(s) as well as post to the internal corporate communications SharePoint site
    • Partner with communications team, senior executive(s) and EA to the CEO for the Quarterly Leadership Forum and All Hands meetings
    • Preparing event and meeting materials including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating of materials for the Human Resources team, the Senior Leadership team, and the Board of Directors
    • Establishing and maintaining effective cooperative professional business relationships with all levels of management, employees, and outside clients
    • Acting as a proactive creative problem solver, liaison, and facilitator in managing support responsibilities
    • Acting as a lead on the facilitation and coordination of communications and administrative procedures across the Human Resources team globally
    • Coordinating conference/meeting room set up, ordering catering, and making logistical arrangements
    • Providing back up assistance to other executive support team members as needed
    • Assisting with preparations for the annual off-site orientation meeting; lead for the administrative stream related to invitations, materials, hotel bookings, ground transportation, and other related requirements
    • Creating ad hoc reports that support requests from the senior executives
Basic Qualifications:
  • Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment
Preferred Qualifications:
  • Bachelor's Degree and 5 to 7 years of relevant professional experience supporting a C-level executive in a global company, preferably with the Chief People Officer or CHRO of a public company
  • Experience interacting or supporting Board members of a public company
  • Ability to be comfortable with ambiguity and capable of making appropriate decisions independently
  • Demonstrated professionalism, discretion, and experience in working with highly confidential information
  • Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value and assist the team
  • Exceptional attention to detail
  • Demonstrated ability to multi-task, respond to needs quickly and efficiently, and prioritize work
  • Must be a self-starter and able to work with little or no supervision
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Exercise excellent judgment in setting priorities and interacting with internal and external contacts
  • Demonstrated ability to anticipate the needs of the senior executive and the team and proactively provide necessary support
  • Ability to work well under pressure and respond to tight deadlines
  • Excellent interpersonal, verbal, and written communication skills
  • Strong focus on customer service, team player mentality, and ability to work collaboratively with others
  • Expert capabilities on all Microsoft products including PowerPoint, Excel, Word, Outlook, and Teams with prior experience with Diligent and Concur a plus

#LI-hybrid #LI-CM1
*Crane NXT is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin or any other characteristic protected under applicable federal, state, or local law.

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