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Human Resources Executive Assistant Jobs (NOW HIRING)

Baptistjax

Executive Assistant to the Chief Human Resources Officer (CHRO) & Chief Operating Officer (COO) Baptist Health is seeking a highly organized, proactive, and experienced Executive Assistant to the ...

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$145K

How much do human resources executive assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for human resources executive assistant in the United States is $67,254.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,500.00 and $64,500.00 per year, depending on experience, location, and employer.

What does a human resources executive assistant do?

A Human Resources Executive Assistant provides administrative support to senior HR leaders and executives, assisting with scheduling, correspondence, meeting coordination, and confidential document management. They often help with HR projects, maintain employee records, and may coordinate recruitment or onboarding processes. This role requires strong organizational, communication, and discretion skills, as it involves handling sensitive information. The HR Executive Assistant acts as a liaison between HR leadership, employees, and external parties to ensure the efficient operation of the HR department.

How does a human resources executive assistant typically support both HR leadership and broader HR team operations?

A Human Resources Executive Assistant often acts as the primary point of contact between HR leadership and other departments, managing schedules, coordinating meetings, and handling confidential communications. In addition to supporting directors or VPs, you may also assist with organizing HR projects, preparing reports, and ensuring compliance with company policies. This dual responsibility requires strong organizational skills, discretion, and the ability to multitask efficiently. Collaboration is frequent, as you'll interact with recruiters, payroll specialists, and other business units, making teamwork and communication key to success in this role.

What are the key skills and qualifications needed to thrive as a human resources executive assistant, and why are they important?

To thrive as a Human Resources Executive Assistant, you need strong organizational skills, attention to detail, and a background in HR administration or business, often supported by a relevant degree or HR certification. Familiarity with HR information systems (HRIS), calendar management tools, and office software like Microsoft Office is typically required. Excellent communication, discretion, and multitasking abilities are crucial soft skills that help you manage sensitive information and support executives effectively. These skills and qualities are important because they ensure efficient HR operations, confidentiality, and seamless executive support in a dynamic work environment.

What is the difference between Human Resources Executive Assistant vs Human Resources Coordinator?

AspectHuman Resources Executive AssistantHuman Resources Coordinator
CredentialsTypically requires administrative experience, HR certifications (e.g., PHR, SHRM-CP)Often requires a bachelor’s degree in HR or related field, HR certifications are a plus
Work EnvironmentSupports HR executives, handles confidential info, works in corporate or organizational settingsSupports HR team, manages recruitment, onboarding, and employee relations
Employer & Industry UsageUsed across industries supporting HR leadershipCommon in HR departments across various industries
Search & Comparison IntentPeople comparing administrative support roles within HRIndividuals seeking HR operational roles

The Human Resources Executive Assistant primarily provides high-level administrative support to HR executives, focusing on confidentiality and executive tasks. In contrast, the Human Resources Coordinator handles broader HR functions like recruitment and employee engagement. Both roles are essential in HR departments but differ in scope and responsibilities.

How much do human resources executive assistants make?

Human Resources Executive Assistants typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of the organization. They often require strong organizational skills and proficiency with office software to support HR functions effectively.

What cities are hiring for Human Resources Executive Assistant jobs?

Cities with the most Human Resources Executive Assistant job openings:

Who are the top companies hiring for Human Resources Executive Assistant jobs?

The top employers for Human Resources Executive Assistant jobs are:

What states have the most Human Resources Executive Assistant jobs?

States with the most job openings for Human Resources Executive Assistant jobs include:

What are popular job titles related to Human Resources Executive Assistant jobs?

For Human Resources Executive Assistant jobs, the most frequently searched job titles are:

Human Resources Executive Assistant jobs near you
Infographic showing various Human Resources Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $67,254 per year, or $32.3 per hour.

Executive Assistant / HR Representative

ASCENSION CREDIT UNION

Gonzales, LA

$41K - $55K/yr

Full-time

Posted 2 days ago

New

Job description

Position Summary

We are seeking a highly organized, professional, and people-oriented Executive Assistant / HR Representative to provide administrative support to executive leadership while assisting with key human resources functions.

This position requires excellent communication, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable working with executives, employees, candidates, and external partners while maintaining confidentiality and professionalism at all times.

Key Responsibilities

Executive Assistant Responsibilities

  • Provide comprehensive administrative and organizational support to executive leadership.
  • Manage executive calendars, appointments, meetings, and schedules.
  • Coordinate meetings, prepare agendas, take meeting notes, and track follow-up items.
  • Prepare, proofread, and organize correspondence, reports, presentations, and other business documents.
  • Coordinate travel arrangements, itineraries, accommodations, and expense documentation.
  • Handle incoming calls, emails, correspondence, and other communications professionally.
  • Maintain confidential executive and company information.
  • Assist with special projects, research, presentations, and other assignments as directed by leadership.
  • Coordinate communication between executives, employees, clients, vendors, and other stakeholders.
  • Maintain organized electronic and physical files and records.

Human Resources Responsibilities

  • Assist with recruitment, interviewing, candidate communication, and onboarding activities.
  • Prepare new-hire paperwork and ensure required employment documentation is completed.
  • Maintain accurate and confidential employee personnel records.
  • Assist with employee orientation and onboarding processes.
  • Support employee engagement, recognition, and company culture initiatives.
  • Assist with tracking attendance, timekeeping, leave requests, and other employee-related records.
  • Help communicate company policies, procedures, benefits, and HR-related information to employees.
  • Assist with performance review processes and employee documentation.
  • Support HR compliance initiatives and ensure records are maintained according to company policies and applicable requirements.
  • Assist with employee relations matters and escalate sensitive or complex issues to appropriate management.
  • Coordinate training, meetings, and other employee development activities.
  • Assist management with HR reports, employee data, and administrative projects.

Qualifications

  • High school diploma or equivalent required; associate or bachelor's degree in Business Administration, Human Resources, or a related field preferred.
  • 2+ years of experience in executive administration, human resources, office administration, or a related role.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong interpersonal skills and a professional demeanor.
  • Ability to handle confidential and sensitive information with discretion.
  • Proficiency with Microsoft Office or Google Workspace.
  • Ability to learn and effectively use HRIS, payroll, scheduling, and other business systems.
  • Strong problem-solving and decision-making abilities.
  • Ability to work independently while also functioning effectively as part of a team.

Preferred Qualifications

  • Previous experience supporting executive leadership.
  • Experience with recruiting, onboarding, employee records, and HR administration.
  • Familiarity with employment policies and HR best practices.
  • Experience preparing reports, presentations, and business correspondence.