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Health Records Officer Jobs (NOW HIRING)

Aptive

Medical Records Technician

Washington, DC · On-site

$41K - $57K/yr

The United States Public Health Service (USPHS) Commissioned Corps Officers, civil service staff ... Determines coding for relevant medical record forms from appropriate * Files/scans laboratory ...

Aptive

Medical Records Technician

Washington, DC · On-site

$41K - $57K/yr

The United States Public Health Service (USPHS) Commissioned Corps Officers, civil service staff ... Determines coding for relevant medical record forms from appropriate * Files/scans laboratory ...

Aptive

Medical Records Technician

Washington, DC · On-site

$41K - $57K/yr

The United States Public Health Service (USPHS) Commissioned Corps Officers, civil service staff ... Determines coding for relevant medical record forms from appropriate * Files/scans laboratory ...

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about hope ... officers with preparing for audits. Provide technical support for users within clinic system for ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Overview At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about ... officers with preparing for audits. Provide technical support for users within clinic system for ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about hope ... officers with preparing for audits. Provide technical support for users within clinic system for ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Overview At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about ... officers with preparing for audits. Provide technical support for users within clinic system for ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Overview At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about ... officers with preparing for audits. Provide technical support for users within clinic system for ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Overview At Vista Community Clinic (VCC) , we believe healthcare is more than medicine, it's about ... officers with preparing for audits. Provide technical support for users within clinic system for ...

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Showing results 21-40

All JobsHealthcare JobsHospital JobsMedical Records Clerk JobsHealth Records Officer Jobs

Health Records Officer information

See salary details

$22K

$65.9K

$106.5K

How much do health records officer jobs pay per year?

As of Sep 5, 2026, the average yearly pay for health records officer in the United States is $65,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $91,000.00 per year, depending on experience, location, and employer.

What does a health records officer do?

A Health Records Officer is responsible for managing, organizing, and maintaining patients' medical records in healthcare settings such as hospitals, clinics, or doctor's offices. Their duties include ensuring records are accurate, up to date, and kept confidential in compliance with legal and ethical standards. They may also process requests for information, assist clinicians in accessing records, and use electronic health record (EHR) systems to store and retrieve data. Health Records Officers play a crucial role in supporting patient care, billing, and healthcare audits.

What are the key skills and qualifications needed to thrive as a health records officer, and why are they important?

To thrive as a Health Records Officer, you need a strong understanding of medical terminology, data management, and compliance with healthcare regulations, often supported by a diploma or certification in health information management. Familiarity with electronic health record (EHR) systems, coding software, and data protection protocols is typically required. Attention to detail, confidentiality, and strong organizational skills are crucial soft skills for this role. These competencies ensure accurate, secure, and efficient handling of sensitive patient information, supporting both clinical care and regulatory standards.

What are some common challenges health records officers face in maintaining data accuracy and confidentiality?

Health Records Officers often encounter challenges such as managing large volumes of sensitive patient data, ensuring records are updated promptly, and complying with strict privacy regulations like HIPAA. Balancing the need for quick information retrieval with maintaining accuracy and confidentiality is crucial. Additionally, officers must stay updated on evolving electronic health record systems, which requires continual learning and adaptability.

What is the difference between Health Records Officer vs Medical Records Clerk?

AspectHealth Records OfficerMedical Records Clerk
CredentialsTypically requires a health information management certification or diplomaOften requires a high school diploma or equivalent, with on-the-job training
Work EnvironmentHospitals, clinics, healthcare facilities, managing electronic and paper recordsMedical offices, clinics, hospitals, focusing on filing and data entry
Employer & Industry UsageUsed in healthcare settings for managing patient data and complianceCommonly found in medical offices for record keeping and administrative support

The main difference is that Health Records Officers typically have specialized training in health information management and handle both electronic and paper records, ensuring compliance and data accuracy. Medical Records Clerks mainly focus on filing, data entry, and organizing paper or electronic files. Both roles are essential in healthcare but differ in scope and qualifications.

More about Health Records Officer jobs

What job categories do people searching Health Records Officer jobs look for?

The top searched job categories for Health Records Officer jobs are:

Health Records Officer jobs near you
Infographic showing various Health Records Officer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $65,883 per year, or $31.7 per hour.

Medical Records Coordinator

Caring Health Center, Inc.

Springfield, MA • On-site

$17.75 - $23/hr

Full-time

Re-posted 27 days ago

Caring Health Center rating

4.9

Company rating: 4.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Reports to: Chief Clinical Officer
Salary/Status: Non-Exempt
Department: Front Office
Hours 40hrs/week 8:30am-5pm, At least once weekly up to 6pm, including
one Saturday rotation every month.
Minimum Requirements:
  1. High school diploma.
  2. Knowledge in Health Insurance Portability and Accountability Act (HIPAA)
  3. Detail-oriented; able to work accurately and efficiently in a fast-paced environment.
  4. Friendly, reliable, and professional both in behavior and appearance.
  5. Ability to establish and maintain effective working relationships with other employees, individuals seeking assistance and the general public.
  6. Knowledge of medical terminology preferred.
  7. Experience with electronic health records preferred.

Principle Responsibilities and Duties:
  1. Performs all electronic health record functions/duties:

a. Utilizes electronic health record system for inquiry purposes, enters and sends data.
b. Scan and index documents into electronic health record system.
  1. Chart Flow: (As needed)
    1. Pull charts as requested and re-file.
    2. Maintain non-computerized records of patient data in good order, as needed.
    3. Assist in retrieval of paper charts not found in onsite storage, as needed.
  1. Correspondence:
    1. Act as the receiving agent for all correspondence requests for records and for DTA forms or related papers.
    2. Maintain records of received and distributed information (i.e., in-out).
    3. Maintain orderly files of received information.
    4. Correspondence will be processed in a timely manner (7 to 10 business days from date of receipt).
    5. Copy portions of patient chart as needed for record requests.
    6. Assist in procedures for billing persons requesting extra or special copies.
    7. Appropriately refer special information requests to providers, with chart as needed.
    8. Notify providers of timelines.
    9. Pull / prepare patient records for next day appointments (As needed). Assist in pulling charts needed for copying or other patient information. Locate missing charts no later than end of shift.
    10. Act as notifying agent for patients needing to return or pick up copies of documents (not responsible for missed appointments, changing appointments, etc.)
    11. Patient contacts to be noted in EHR.
    12. Repair worn charts (If needed).
    13. Responsible for monitoring/reviewing of archived charts in storage.
  1. Miscellaneous Duties:
    1. Maintain strict standards of confidentiality and privacy with regard to all patient records and correspondence.
    2. Assist in chart reviews for completeness of record or tracking purposes.
    3. Meet as needed with other staff to improve record-keeping and correspondence systems.

This position also requires viewing a CRT, knowledge of a keyboard, the ability to use a computer, and work at a computer workstation. May require rotation with other medical records personnel to cover other sites
From time to time, this position requires the ability to work extended hours.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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