Grants Administrator Jobs (NOW HIRING)

The Grants Administrator is responsible for supporting the Grants & Finance Assistant Director in formulating and enforcing policies, as well as providing operational leadership and organization support for four personnel branches and multiple programs within the Grants and Finance Section. This position will collaborate extensively with the DEMA Chief Financial Officer, Grants and Finance Assistant Director, and Chief Procurement Officer to ensure alignment with fiscal and compliance objectives. This position will provide subject matter expert input into drafting, revising, and interpreting of statutory provisions and administrative codes governing Hazard Mitigation, Public Assistance, Border Security, Preparedness and Response grant programs. This position will contribute to the development of the State's formal responses to federal legislative and policy changes. Actively identifies and engages in the grant life cycle for grant opportunities, providing oversight for branch manager milestones in all phases of application and administration to ensure strict compliance with statutory requirements, regulatory frameworks, and programmatic guidance. Prepares for anytime (24/7) response and no-notice recalls to the State or Alternate Emergency Operations Center (SEOC), and/or Joint Field Office (JFO), and/or the State Recovery Operations Center (SROC) during disaster or exercise activations. Trains for specific SEOC/SROC positions and perform duties as assigned through internal agency policy. Actively participates in promoting a continuous improvement of workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Responsibilities include:
Exercises accountability for the administration and oversight of federal and state emergency management grant programs across four branches and providing direction as needed to meet strategic agency planned goals.
Sets policies and procedures, providing leadership, focus, direction, and support for four branches including grant staff and programs within the grants and infrastructure group with guidance from the Assistant Director. Administers and oversees grant programmatic and grant financial administration of grants and reports directly to the Assistant Director.
Provides strategic leadership and guidance to managers, supervisors, and professional staff across State and local emergency management agencies. Oversee the development and delivery of classes, workshops, seminars, and internal training programs for stakeholders. Representing the organization by attending and presenting at national conferences, summits, symposiums, and workshops.
Responsible for the implementation and compliance of electronic files, trackers, websites, dashboards. Authorizes the creation or modification of required forms, templates, presentations, and tools. Provides programmatic technical/logistical support, and maintenance and backup of all grant and infrastructure records and systems.
Provides oversight on technical assistance provided by grant administering branches, outreach, and directs mission priorities to include engagement with officials and representatives at federal, State and local government levels, and Private Non-Profits in the application and management of multiple grant programs.
Confers with the Assistant Director regarding mission priorities, informs the assistant director on mission and program accomplishments, and ensures quality and effectiveness of programmatic elements.
Conducts internal annual reviews and approvals of grant administration plans. Performs regular evaluations to establish and manage budgets for authorized management costs.
Trains for specific State of Arizona emergency operations center positions in alignment with national- and state-approved position requirements for emergency operations centers.

Knowledge of:
Federal and state disaster relief programs, the disaster declaration process, federal grant reporting requirements, and federal/state statutes pertaining to programs the Division of Emergency Management oversees.
Processes and procedures utilized in delivering FEMA and DEMA grant programs.
Laws, rules and regulations related to FEMA and DEMA grant programs, to include 2 CFR, 44 CFR, 29 CFR and federal and state procurement requirements.
Problems and limitations specific to natural and man-made disasters.
Program management and end-to-end project delivery and oversight
Federal and state disaster relief programs, the disaster declaration process, federal grant reporting requirements, and federal/state statutes pertaining to programs the Division of Emergency Management oversees.
Skilled in:
Establishing and maintaining effective working relationships with all levels of government, management, and staff.
Excellent oral, written and interpersonal communications.
Using computer systems, (e.g., Microsoft Suite, Adobe Acrobat, Google, etc.) as well as internal databases (e.g., FEMA Go, eGrants Civix, etc.).
Advanced level problem-solving and analysis.
Interpreting and applying complex regulations, policies, procedures, and guidelines.
Financial management and planning
Leadership and time management
Ability to:
Listen effectively and take action based on communication received.
Mentor, coach, and counsel subordinate staff.
Manage multiple requests simultaneously, meet deadlines, and show flexibility to change direction when needed.
Work collaboratively across all levels of the organization with a team-oriented mindset.
Improve operations, decrease turnaround times, and streamline work processes
Manage employees with diverse responsibilities
Develop and present instructional programs to various stakeholders including elected officials, emergency management personnel, state/tribal/county/local agencies, volunteer organizations and first responders.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have K/E708 Procurement Under Grants, K/E705 Fundamentals of Grants Management within 1 year of hire. Certified Emergency Manager (CEM) or Master Emergency Manager certifications preferred. Master's degree from an accredited college or university. Credentialed through AQS. Five or more years of FEMA grant program experience. Experience with DEMA grant programs or systems.

Special Job Requirements:
This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
In State travel is required.
Individuals are required to submit a criminal background investigation.
U. S Passport to travel for Bi national Committee meetings/conferences.
Must be a U.S. citizen.
Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire to permit federal IT system access.
Bachelor's degree in finance, public administration, business administration, emergency management, related field or 4 years of relevant work experience.
Minimum 3 years of emergency management finance or grant related experience.
Minimum 1 year of supervisory experience. ICS 100, 200, 300, 400, 700, 800, and FEMA Professional Development Series. IS-1002 FEMA Grants Portal.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer