Grant Monitor Jobs (NOW HIRING)

JOB SUMMARY:

Responsible for researching, preparing, and submitting grant proposals to secure funding in support of Franklin Primary Health Center’s programs and services. This position ensures compliance with grant requirements and supports program leadership in the management, reporting, and sustainability of awarded funds. The Grant Writer will work collaboratively with leadership to identify funding opportunities that align with the organization’s mission to serve vulnerable and underserved populations.

DUTIES AND RESPONSIBILITIES:

1. Research and identify federal, state, local, and private funding opportunities relevant to FQHC programs.

2. Prepare, write, and submit high-quality grant proposals, applications, and supporting documents.

3. Coordinate with program directors and leadership to gather data, program outcomes, and supporting information.

4. Ensure all grant submissions meet HRSA, Ryan White, and other regulatory requirements.

5. Develop and maintain a grants calendar to track deadlines, submissions, and reporting requirements.

6. Monitor awarded grants to ensure compliance with funding guidelines and performance metrics.

7. Prepare and submit required progress reports, financial reports, and close-out documentation.

8. Assist with budget development for grant proposals in collaboration with Finance.

9. Maintain accurate grant records, files, and documentation for audit readiness.

10. Collaborate with leadership on program development and funding strategies.

11. Support site visits, audits, and program reviews related to grant funding.

12. Maintain knowledge of trends, regulations, and best practices in grant writing and FQHC funding.

13. Perform other duties as assigned.

The preceding examples are representative of the assignments performed by this position and are not intended to be all-inclusive.

CUSTOMER SATISFACTION:

Must provide the highest level of customer satisfaction to patients, staff, and community partners at all times in a professional and courteous manner.

1. Maintains effective communication with internal departments

2. Supports program success through responsive and timely coordination

3. Demonstrates professionalism in all interactions

4. Protects confidentiality of organizational and patient information

5. Contributes to a positive and collaborative work environment

HEALTH AND SAFETY REQUIREMENTS:

1. Must adhere to safety policies and procedures

2. Must receive Safety and Hazardous Communication training annually

3. Knowledgeable of OSHA requirements to assure compliance

PRIVACY RULE COMPLIANCE REQUIREMENTS:

1. Adheres to Health Insurance Portability and Accountability Act (HIPAA Privacy Rule) policies and procedures

2. Must successfully complete Privacy Rule compliance training annually

3. Must protect FPHC patient medical privacy in all activities

4. Must maintain patient information in compliance with national standards

5. Must provide appropriate security of patient records

PROTECTED HEALTH INFORMATION (PHI) ACCESS:

RESTRICTED – This position is classified under Administrative Staff and is granted access to PHI as necessary to perform job duties in accordance with HIPAA guidelines.

PERFORMANCE STANDARDS:

Performance will be evaluated annually by the Chief Operations Officer, with an overall satisfactory rating considered the minimum acceptable level of performance.

QUALIFICATIONS:

Education:

Bachelor’s degree in Public Health, Healthcare Administration, Business, Communications, or related field required. Master’s degree preferred.

Experience:

Minimum of 2–4 years of grant writing and/or grant management experience required. Experience in a healthcare or FQHC setting preferred.

Knowledge, Skills, and Abilities:

• Strong grant writing and editing skills

• Knowledge of HRSA, Ryan White, and federal grant requirements

• Ability to manage multiple deadlines and projects simultaneously

• Strong analytical and organizational skills

• Proficiency in Microsoft Office and reporting systems

• Ability to work collaboratively with leadership and program staff

OTHER QUALIFICATIONS:

Strong written and verbal communication skills required. Experience working with underserved populations preferred.

PHYSICAL/MENTAL DEMANDS:

Requires the ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment. Must be able to exercise sound judgment and maintain professionalism under pressure.