Graduate Program Assistant Jobs in Wisconsin (NOW HIRING)

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McNair Scholars Program Coordinator

Academic Staff

Regular

Academic Program Manager

The McNair Program Coordinator reports to the Program Director to support students and ensure the program is implemented according to the Department of Education TRIO McNair grant goals.

Key responsibilities include:

• Student support: preparing graduate school applications, reviewing offers, coordinating travel to conferences and prospective graduate programs.
• Recruitment: scheduling and attending interviews, making admission decisions, supporting prospective participants through the application process.
• Progress monitoring: tracking academic progress of all participants, collecting and reporting program data to the Program Director and for institutional and federal assessment.
• Curriculum development: co‑designing the annual and summer curriculum and providing instruction as needed.
• Office management: supervising the Administrative Assistant and student office workers, managing the program office, approving timesheets, purchasing supplies, and maintaining participant data records.
• Travel and event planning: arranging and accompanying participants on grant‑related travel, organizing cultural and academic enrichment events, and ensuring transportation and documentation are handled.

• Provide personal, career, and graduate school advising to participants.
• Co‑design the summer and academic year seminar curriculum with the seminar leader(s) and Program Director, offering research guidance and direction.
• Assist Program Director with identifying and training faculty mentors.
• Help participants with graduate school search and application processes.
• Provide information on campus resources.
• Track academic progress and report to Program Director, recommending interventions.
• Conduct and document exit interviews for graduating participants.

• Hire and supervise student workers and tutors.
• Supervise Administrative Assistant and approve timesheets.
• Purchase office supplies and create expense/reimbursement reports.
• Assist participants with financial needs for research supplies and application fees.
• Maintain participant data in the tracking system and keep records for 10 years.
• Create and maintain program policies and practices manual.

• Assist Program Director in identifying and communicating with eligible participants.
• Meet with prospective applicants, verify eligibility, and conduct interviews.
• Promote the program at recruiting events, campus classes, student group meetings, campus publications, and social media.
• Collaborate with campus programs that support first‑generation and underrepresented students.
• Plan fall and spring open houses and information sessions.
• Meet with Program Director to ensure outcomes are met.

• Engage in professional development, required trainings, and TRIO regional and national trainings.
• Perform duties as assigned by the Program Director.

• Plan activities, workshops, and cultural engagement events aligned with grant goals.
• Arrange graduate school campus visits and conference attendance for participants.
• Transport and accompany participants on group events; driver authorization required.
• Assist with travel documentation and arrangements.
• Submit requests for cash advances and create expense reports.
• Book travel and arrange credit card authorizations.

• Research‑based master’s degree.
• ≥2 years experience in college or university student services.
• Understanding of challenges faced by the target student population and experience supporting their success.
• Demonstrated oral and written communication skills and strong attention to detail.
• Valid driver’s license and ability to drive on University/State business.

• Doctoral degree.
• TRIO experience.
• Expertise in implementing and developing academic or system policies.
• Event and travel planning experience.
• Experience teaching at the college/post‑secondary level.
• Experience as a member of one or more populations served by this grant.

• Paid vacation for 12‑month positions.
• Flexible health insurance with low co‑pays.
• Paid holidays and sick days.
• Retirement system with vesting after 5 years.

Benefits are determined at the point of hire and are pro‑rated based on appointment percentage.

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies.