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Graduate Program Assistant Jobs in Wisconsin (NOW HIRING)

City of New Berlin

Engineering Intern

New Berlin, WI

$15/hr

... or graduate program or closely related thereto. The prospective intern will perform a variety of ... ESSENTIAL DUTIES Assist with daily tasks that might involve: Assist engineering staff with building ...

City of New Berlin, WI

Engineering Intern

New Berlin, WI · On-site

$15/hr

... or graduate program or closely related thereto. The prospective intern will perform a variety of ... ESSENTIAL DUTIES Assist with daily tasks that might involve: * Assist engineering staff with ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in Wisconsin?

The most popular types of Graduate Program jobs in Wisconsin are:

What are popular job titles related to Graduate Program Assistant jobs in Wisconsin?

For Graduate Program Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Wisconsin look for?

The top searched job categories for Graduate Program Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Graduate Program Assistant jobs?

Cities in Wisconsin with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you

Graduate Assistant - Enrollment Specialist

Carroll University

Waukesha, WI • On-site

Other

Re-posted 19 days ago

Job description

Description
Description: At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.
As the Graduate Assistant in Enrollment, you will gain hands-on experience in supporting the transfer student experience including transcript evaluation, academic completion plan development and advising and registration. The position will also serve as a general resource for Enrollment. This is a two-year position with the expectation of successful graduation from Carroll University with a master's degree.
Work Schedule: Flexibility is required to accommodate evening and weekend activities connected with the enrollment of students to Carroll University.
Responsibilities:
  • Provide enrollment advising support to transfer students, including transcript evaluation, and guidance on transfer credit policies and pathways.
  • Manage course equivalency database, including outreach to faculty for course review, as needed.
  • Support Advising team with advising and registration sessions.
  • Serve as a resource for Enrollment by answering questions related to academic programs, student services, and campus resources by attending events and meeting with students.
  • Maintain accurate student records to facilitate the enrollment process.
  • Coordinate, document, and collaborate on initiatives related to improvement and facilitation of Enrollment processing, new and existing.
  • Assist in developing enrollment related marketing materials for prospective students.
  • Collaborate with the Enrollment team and other campus partners to improve the transfer student experience.
  • Perform other duties and projects as assigned.

Qualifications:
Education and/or Experience:
  • Bachelor's degree is required.
  • Previous experience working in higher education, admission or advising is preferred.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required; experience with Slate and Ellucian platforms and Transferology products is a plus.
  • Maintain full time status in an eligible Carroll University graduate program is required

Human Relations Skills:
  • Ability to maintain a high level of confidentiality.
  • Strong interpersonal and organizational skills; ability to perform a variety of tasks simultaneously.
  • Ability to collaborate effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.
  • Ability to work independently or in a team environment.
  • Excellent written and verbal communication skills.
  • Ability to work in a fast-paced environment.
  • Self-motivated and detail-oriented; strong analytical, critical thinking, problem-solving abilities; flexibility.
  • Customer service experience is strongly preferred.
  • Candidates must be willing and able to support and advance the University mission.

Compliance:
  • Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 208 Wright St., Waukesha, WI 5318

Term of Employment:
  • This position is limited to a two-year employment term.

Requirements
Please attach a cover letter and resume with this electronic application.
Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Candidates must be willing and able to support and advance the University mission.
Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff.
The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.

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