Gift Coordinator Jobs (NOW HIRING)

Job Title: Gift Officer              

Department: Advancement        

Reports to: Vice President of University Advancement

Status: Full-Time, Benefit Eligible                                                     

Location: Lisle

Rate: 65,000 - 75,000

Position Summary: Reporting to the Chief Advancement Officer (CAO), the Gift Officer provides strategic leadership and execution of fundraising initiatives, with primary emphasis on major gifts while contributing to the success of annual giving, planned giving, corporate and foundation relations, and campaign priorities. The Director manages a portfolio of leadership-level prospects and donors, develops comprehensive cultivation and solicitation strategies, and collaborates across the University to advance a culture of philanthropy. This role requires a dynamic relationship-builder who is both strategic and execution-oriented, capable of engaging donors, volunteers, and institutional leaders in meaningful support of Benedictine University's mission and priorities.

Essential Job Responsibilities:

1. Portfolio Management and Major Gift Development

• Manage an active portfolio of approximately 125-150 qualified donors and prospects.
  Identify, qualify, cultivate, solicit, and steward donors capable of gifts ranging from 1,000 to 25,000, while assisting with major gift opportunities.
• Develop and execute individualized cultivation, solicitation, and stewardship strategies for assigned prospects.
• Conduct discovery visits to assess donor interests, philanthropic capacity, and engagement opportunities.
• Prepare written proposals, gift agreements, and stewardship plans.
• Collaborate with senior advancement staff to develop strategies for major and principal gift prospects.
• Move prospects through the donor pipeline using established prospect management practices.

2. Athletic Giving and Donor Engagement 

• Serve as the primary development liaison for assigned athletic programs in partnership with the Director of Athletics, coaches, and athletic staff.
• Cultivate, solicit, and steward former student-athletes, athletic alumni, parents, fans, and friends of Benedictine Athletics.
• Collaborate with coaches to identify prospective donors and strengthen donor engagement opportunities.
• Support athletic fundraising campaigns, sport-specific giving initiatives, and special events.
• Represent the University at athletic competitions, alumni gatherings, donor events, and community functions to strengthen relationships and expand philanthropic support.
  Assist in planning and executing athletic donor recognition and stewardship activities.

3. Donor Engagement and Relationship Building 

• Complete a minimum of 150-175 meaningful donor visits annually (approximately 12-15 per month).
• Maintain consistent communication through personal visits, phone calls, virtual meetings, emails, and handwritten correspondence.
• Build and strengthen relationships with alumni, parents, faculty, staff, students, community partners, and friends of the University.
• Coordinate campus visits and personalized engagement opportunities for prospective donors.

4. Fundraising Strategy, Collaboration, and Advancement Operations 

• Work collaboratively with the Director of Development, Annual Giving, Alumni Relations, Strategic Partnerships, Athletics, and Advancement Services to execute integrated fundraising strategies.
• Assist with annual giving initiatives, comprehensive campaign efforts, and cross-campus fundraising priorities.
• Partner with University leadership, faculty, and athletic staff to identify funding priorities and develop compelling cases for support.
• Maintain complete and timely documentation of donor interactions within the University's CRM (Raiser's Edge).
• Utilize prospect research, donor analytics, and data management tools to identify new giving opportunities and monitor portfolio performance.
• Prepare regular activity reports and fundraising progress updates while ensuring data integrity and adherence to prospect management standards.

5. Professional Development and University Service 

• Maintain current knowledge of fundraising best practices through professional organizations such as CASE, AFP, and NACDA.
• Participate in University committees, Advancement initiatives, and professional development opportunities.
• Uphold the highest standards of ethics, confidentiality, and donor stewardship.
  Perform other duties as assigned.

 Other Functions:

1.    Adherence to all Benedictine University and University Advancement policies and procedures. Work independently and creatively within established guidelines, while at the same time functioning as a member of a team.

2. Attend departmental and University related meetings and events.

3. Strong leadership, administrative, planning and presentation skills, including oral and written communications

4. Work in coordination with University offices and departments to coordinate and facilitate program needs, serve on University committees as needed.

5. Maintain high level of organization and ability to manage multiple tasks.

6. Ability to attain goals through knowledge of profession and professional development, as well as incorporate best practices into initiatives.

7. Ability to create a culture of collaboration with all campus constituents.

8. Employs sound project management practices, methodologies, and principles to accomplish work.

9. Proven ability to organize information; assess, utilize and navigate online platforms; and conduct detailed data analysis and develop reports based on data

10. Demonstrated ability to handle confidential and sensitive situations and matters with diplomacy and superior judgement.

11. Ability to complete high-level analysis of data.

12. Demonstrated analytical, conflict resolution, and problem-solving skills.