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Fund Administration Associate Jobs (NOW HIRING)

BNY

Associate, Fund Administration II

Boston, MA · On-site

$52K - $93K/yr

We're seeking a future team member for the role of Associate Fund Administration to join our team based in Boston MA or Westborough, MA. In this role, you'll make an impact in the following ways:

BNY Mellon

Associate, Fund Administration II

Boston, MA · On-site

$52K - $93K/yr

We're seeking a future team member for the role of Associate Fund Administration to join our team based in Boston MA or Westborough, MA. In this role, you'll make an impact in the following ways:

BNY

Associate, Fund Administration II

Lake Mary, FL · On-site

Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics ...

iCapital Network

Fund Admin

New York, NY · On-site

$75K - $103K/yr

... Associate to join their Fund Administration and Operations team with a focus on PE fund administration. This position will report to the Senior Vice President, Fund Administration and work closely ...

iCapital Network

Fund Admin

New York, NY

$75K - $103K/yr

... Associate to join their Fund Administration and Operations team with a focus on PE fund administration. This position will report to the Senior Vice President, Fund Administration and work closely ...

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How much do fund administration associate jobs pay per hour?

As of Jun 29, 2026, the average hourly pay for fund administration associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What does a Fund Administration Associate do?

A Fund Administration Associate is responsible for supporting the day-to-day operations of investment funds. Their tasks typically include processing transactions, maintaining accurate records, preparing financial statements, and ensuring compliance with regulatory requirements. They also assist with net asset value (NAV) calculations, liaise with auditors, and respond to client inquiries. This role is crucial in ensuring the smooth administration and reporting of investment funds for asset managers and investors.

What is the difference between Fund Administration Associate vs Fund Accountant?

AspectFund Administration AssociateFund Accountant
CredentialsTypically requires a bachelor's degree in finance, accounting, or related fieldRequires a bachelor's degree, often with CPA or accounting certifications
Work EnvironmentFinancial services firms, asset management companies, hedge fundsInvestment firms, asset managers, hedge funds
Primary ResponsibilitiesSupporting fund operations, client reporting, compliance, and data managementPreparing financial statements, calculating NAV, reconciling accounts

The Fund Administration Associate and Fund Accountant roles share similar educational backgrounds and work environments within the asset management industry. While both handle fund data and reporting, the Associate focuses more on supporting operations and client interactions, whereas the Fund Accountant specializes in financial calculations and accounting tasks. Understanding these distinctions helps candidates target the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as a Fund Administration Associate, and why are they important?

To thrive as a Fund Administration Associate, you need strong analytical skills, attention to detail, and a degree in finance, accounting, or a related field. Familiarity with fund accounting software (such as Investran or Advent Geneva), Microsoft Excel, and relevant regulatory compliance frameworks is typically required. Strong organizational skills, the ability to communicate effectively, and a client-focused mindset help set top performers apart. These skills are crucial for ensuring accurate fund reporting, meeting tight deadlines, and maintaining compliance in a highly regulated financial environment.

What are some typical challenges faced by a Fund Administration Associate, and how can they be addressed?

Fund Administration Associates often handle multiple funds simultaneously, which can lead to tight deadlines and the need to manage competing priorities. Accurate data entry and reconciliation are crucial, as errors can impact client reporting and compliance. To address these challenges, it's important to develop strong organizational skills, stay current with fund regulations, and communicate effectively with both internal teams and external clients. Utilizing technology tools and checklists can also help ensure accuracy and efficiency in daily tasks.
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Fund Administration Associate jobs near you
FUND DIRECTOR (FUND ADMINISTRATION)

FUND DIRECTOR (FUND ADMINISTRATION)

Regal Executive Search

Glendale, CA • On-site

$73K - $100K/yr

Full-time

Posted 14 days ago

Job description


FUND DIRECTOR (FUND ADMINISTRATION)
JOB DESCRIPTION AND FUNCTIONS
As Associate Director/Director, you will be responsible for such duties and responsibilities that are normally associated with your position, which include, but are not limited to the following:
Client Management Reporting
  • Facilitates client coordination and audit communication during US hours of the monthly, quarterly and year-end financial reporting activities for various hedge funds, fund of funds, venture capital and private equity fund clients;
  • Acts as the point person for client's limited partners and shareholders requesting assistance on capital account information, subscription and redemption procedures, audit confirmations, in coordination with the client's investor relations personnel;
  • Directly communicates with client's investment managers and prime brokers and handles requests from them;
  • Manages client's expectations and ensures timeliness and quality of deliverables; and
  • Meets with clients, typically at our San Francisco, New York or Los Angeles offices or at client office locations, during onboarding or regularly during the year to discuss client strategic plans and provide two-way feedback.

Middle and Back Office Support for Clients
  • Reviews the analysis and reconciliation of transactions related to the investment portfolio, dividends and interest, corporate actions, investor capital activity, and monthly financial Net Asset Value (NAV) calculations prepared by senior associates to calculate monthly Net Asset Values of the fund clients;
  • Acts as a project manager on client integrations and new hedge fund launches, and reviews initial set-up of funds on all accounting and client management systems such as Advent Geneva;
  • Ensures that daily and/or monthly financial packages for delivery to clients are thoroughly reviewed, including monthly income statements and balance sheets, capital statements, financial and ownership ratios of investors, etc.;
  • Analyzes and resolves various accounting and reporting issues identified during daily and month-end processes;
  • Meets with engagement team members on a weekly basis to discuss the status of all the accounts, the game plan for the week to meet any deadlines, and resolve any issues or questions raised by engagement teams;
  • Reviews monthly billings for the clients assigned and ensures that all completed jobs are properly billed;
  • Identifies any out-of-scope work from the regular engagements and ensures proper billing;
  • Directly coordinate Cash Management and Anti-Money Laundering (AML) procedures with Investor Relations.
  • Reviews drafts of client financial statements and coordinates the year-end audit process with the auditors on behalf of the clients; and
  • Coordinates with tax personnel for funds or clients that are also being handled by the tax group in terms of completeness of book allocation files and supporting documentations.

Firm Management Responsibilities
Managing Director Support
  • Assists the Firm's managing directors in the San Francisco, New York and Los Angeles offices in developing solutions to streamline the client reporting process;
  • Meets with the respective client servicing managing directors and discusses timeline, issues and concerns relating to client accounts;
  • Ensures timely delivery of reports and other deliverables to client servicing managing directors for final review and prior to distribution to clients;
  • Closely monitors the status of client deliverables and ensures that clients are timely billed and when billed, that the billings are timely collected; and
  • Assist in the Firm's business development efforts by tracking the status of potential clients on a daily basis and meets with existing clients for potential additional services and/or new potential clients.

People Management
  • Works with Human Resources to recruit, interview, and hire qualified candidates for all offices;
  • Plans global staffing requirements vis-à-vis number of clients and allocates resources to teams in different offices;
  • Prepares staff work schedules for each fund assignments, schedules need for overtime work, and ensures that staff members are being utilized according to their capacity and areas of expertise;
  • Reviews timesheets of the staff ensuring that all hours are in line with the budgeted hours and the staff's output;
  • Develops staff thru regular coaching and provides timely performance evaluations, communicates job expectations, and monitors staff's performance progression;
  • Manages team conflicts, staff attendance, and behavioral issues and comes up with appropriate disciplinary actions, if need be; and
  • Attends to seminars, onsite-trainings, and webcasts on technical or accounting updates conducted by the AICPA and industry organizations. Learnings from such activities are in turn, passed on to the teams in different offices by conducting quarterly or annual trainings on technical or accounting updates.
  • Coordinates and manages process and technology team projects and initiatives;
  • Coordinates and helps resolve Software (Geneva, etc.) related issues outside the scope of IT team;
  • Identifies and coordinates training needs of the team for accounting softwares used;
  • Performs administrative duties in maintaining Geneva software such as account requests, portfolio management etc.;
  • Coordinates and identifies possible process improvement initiatives.
  • As Associate Director/Director, you are also expected, from time to time, to assist in other non-operations work, as the need arises, and as determined by the Managing Directors.

Job Specifications:
  • Graduate of Bachelor's degree in Accountancy, Finance or equivalent;
  • Must be a Certified Public Accountant (CPA), Chartered Accountant (CA), Chartered Financial Analyst (CFA) or Chartered Alternative Investment Analyst (CAIA);
  • With 8 to 10 years of experience in Fund Admin Accounting, compliance, US taxation, and other business-related activity; 5 to 7 years of which as Manager or Senior Manager;
  • Strong financial reporting, regulatory compliance, and tax skills;
  • Ability to develop business relationships, both within and outside of the Company;
  • Excellent interpersonal, communication, and organization skills;
  • Computer proficient, with advanced MS Excel skills.

Meet Your Recruiter
Tim Bramley

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