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Fund Administration Associate Jobs in Ohio (NOW HIRING)

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Fund Administration Associate information

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How much do fund administration associate jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for fund administration associate in Ohio is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $20.67 per hour, depending on experience, location, and employer.

What does a Fund Administration Associate do?

A Fund Administration Associate is responsible for supporting the day-to-day operations of investment funds. Their tasks typically include processing transactions, maintaining accurate records, preparing financial statements, and ensuring compliance with regulatory requirements. They also assist with net asset value (NAV) calculations, liaise with auditors, and respond to client inquiries. This role is crucial in ensuring the smooth administration and reporting of investment funds for asset managers and investors.

What is the difference between Fund Administration Associate vs Fund Accountant?

AspectFund Administration AssociateFund Accountant
CredentialsTypically requires a bachelor's degree in finance, accounting, or related fieldRequires a bachelor's degree, often with CPA or accounting certifications
Work EnvironmentFinancial services firms, asset management companies, hedge fundsInvestment firms, asset managers, hedge funds
Primary ResponsibilitiesSupporting fund operations, client reporting, compliance, and data managementPreparing financial statements, calculating NAV, reconciling accounts

The Fund Administration Associate and Fund Accountant roles share similar educational backgrounds and work environments within the asset management industry. While both handle fund data and reporting, the Associate focuses more on supporting operations and client interactions, whereas the Fund Accountant specializes in financial calculations and accounting tasks. Understanding these distinctions helps candidates target the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as a Fund Administration Associate, and why are they important?

To thrive as a Fund Administration Associate, you need strong analytical skills, attention to detail, and a degree in finance, accounting, or a related field. Familiarity with fund accounting software (such as Investran or Advent Geneva), Microsoft Excel, and relevant regulatory compliance frameworks is typically required. Strong organizational skills, the ability to communicate effectively, and a client-focused mindset help set top performers apart. These skills are crucial for ensuring accurate fund reporting, meeting tight deadlines, and maintaining compliance in a highly regulated financial environment.

What are some typical challenges faced by a Fund Administration Associate, and how can they be addressed?

Fund Administration Associates often handle multiple funds simultaneously, which can lead to tight deadlines and the need to manage competing priorities. Accurate data entry and reconciliation are crucial, as errors can impact client reporting and compliance. To address these challenges, it's important to develop strong organizational skills, stay current with fund regulations, and communicate effectively with both internal teams and external clients. Utilizing technology tools and checklists can also help ensure accuracy and efficiency in daily tasks.
What are the most commonly searched types of Fund Administration jobs in Ohio? The most popular types of Fund Administration jobs in Ohio are:
What are popular job titles related to Fund Administration Associate jobs in Ohio? For Fund Administration Associate jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Fund Administration Associate jobs in Ohio look for? The top searched job categories for Fund Administration Associate jobs in Ohio are:
What cities in Ohio are hiring for Fund Administration Associate jobs? Cities in Ohio with the most Fund Administration Associate job openings:
Fund Administration Associate jobs near you
Infographic showing various Fund Administration Associate job openings in Ohio as of June 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Temporary. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $38,874 per year, or $18.7 per hour.

Assistant Manager, Financial Administration - Retail Alternatives

Ultimus Fund Solutions

Cincinnati, OH • On-site

Full-time

Re-posted 17 days ago

Job description

SUMMARY
The Assistant Manager, Financial Administration - Retail Alternatives is responsible for complex financial, compliance, performance, and treasury reporting requiring an elevated level of specialized expertise in retail alternative products (including interval funds, tender offer funds, BDCs, REITs, and '34 Act private funds). This role also supports the preparation, coordination, and filing of SEC reports (10-Ks and 10-Qs) for Business Development Companies (BDCs) registered under the Investment Company Act of 1940.
KEY ACCOUNTABILITIES
FINANCIAL STATEMENTS AND REPORTING
  • Prepares complex fund financial statements, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2 on a quarterly, semi-annual, and annual basis for distribution to advisors and the SEC.
  • Prepares, validates, and supports client account reporting, including financial statements, audit deliverables, accruals, and tax packages at the fund, portfolio company, and investor levels, in accordance with service level agreements.
  • Supports planning and review of financial, board, regulatory, and status reporting to ensure accuracy and compliance with SEC and IRS requirements.
  • Maintains and prepares periodic (daily, weekly, monthly) fund reports.
  • Compiles and reviews quarterly reporting materials for Board Members.
  • Reviews, approves, and distributes internal reports and fund performance information as needed.
  • Provides training to the Financial Administration team on workflow processes.

FINANCIAL ADMINISTRATION
  • Prepares expense analyses (e.g., management and 12b-1 fees).
  • Monitors fund performance using Confluence and responds to related inquiries.
  • Assists with fund budgeting and financial planning.
  • Calculates monthly management fees and obtains appropriate approvals.

ANNUAL AUDITS
  • Coordinates and oversees annual audits with outside auditors, clients, and printers.

COMPLIANCE
  • Ensures financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
  • Prepares financial statement production schedules to support timely reporting and audit cycles.
  • Monitors SEC filing deadlines to ensure compliance.

PERSONNEL MANAGEMENT
  • Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
  • Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
  • Establishes team and individual goals for department.
  • Fosters performance of associates and the processes used by them; holds the associates accountable for their work.

WORKING RELATIONSHIPS
  • Assists in the management of relationships with client companies, ensuring timely resolution of requests and high quality of customer service.
  • Acts as an escalation point for escalated issues and complex problems; resolves where appropriate to provide effective support.
  • Regular contact with clients, auditors and third-party vendors regarding fund performance-related questions, reporting, audits, etc.
  • Regular contact with the management to complete and get clarification on special projects.
  • Daily contact with the Financial Administration team regarding fund financial statements, reports, compliance, etc.

May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE
  • Bachelor's degree in accounting, finance, economics, business, or related field.
  • 4 years of experience in fund accounting or fund administration.
  • Management or leadership experience.
  • Experience working within the financial services industry.
  • Experience with the preparation of financial statements related to mutual funds.
  • Equivalent education and experience will be considered.

KNOWLEDGE
  • Retail alternative investment products (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds).
  • Disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements.
  • Financial reporting and performance systems.
  • Stocks, bonds, options, and foreign securities, and derivatives.
  • Disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements.
  • Microsoft Office Suite.
  • Adobe Acrobat.

SKILLS AND ABILITIES
  • Aligns associates with company values and goals.
  • Plans and delegates the work of others.
  • Motivates and inspires others.
  • Assesses the performance of self and associates to make improvements or take corrective action.
  • Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
  • Troubleshoots issues utilizing creative and critical thinking skills.
  • Multitasking, analytical, and organizational skills.
  • Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
  • Demonstrates personal integrity, responsibility, and accountability.
  • Effectively uses resources such as time and information in conjunction with associates.
  • Participates in solving problems and making decisions.
  • Presents and expresses ideas and information, written and oral, clearly, and concisely.
  • Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
  • Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
  • Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
  • Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

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