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Fund Administration Associate Jobs in Washington

BeneSys

Plan Associate I (Columbia, MD)

Columbia, MD · On-site

$55K/yr

Plan Associate I (Columbia, MD) Summary - The Plan Associate I is responsible for working alongside ... Exercise discretion in all matters relating to administration, including Fund financial and ...

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Fund Administration Associate information

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$12

$22

$34

How much do fund administration associate jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for fund administration associate in Washington is $22.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.47 per hour, depending on experience, location, and employer.

What does a Fund Administration Associate do?

A Fund Administration Associate is responsible for supporting the day-to-day operations of investment funds. Their tasks typically include processing transactions, maintaining accurate records, preparing financial statements, and ensuring compliance with regulatory requirements. They also assist with net asset value (NAV) calculations, liaise with auditors, and respond to client inquiries. This role is crucial in ensuring the smooth administration and reporting of investment funds for asset managers and investors.

What is the difference between Fund Administration Associate vs Fund Accountant?

AspectFund Administration AssociateFund Accountant
CredentialsTypically requires a bachelor's degree in finance, accounting, or related fieldRequires a bachelor's degree, often with CPA or accounting certifications
Work EnvironmentFinancial services firms, asset management companies, hedge fundsInvestment firms, asset managers, hedge funds
Primary ResponsibilitiesSupporting fund operations, client reporting, compliance, and data managementPreparing financial statements, calculating NAV, reconciling accounts

The Fund Administration Associate and Fund Accountant roles share similar educational backgrounds and work environments within the asset management industry. While both handle fund data and reporting, the Associate focuses more on supporting operations and client interactions, whereas the Fund Accountant specializes in financial calculations and accounting tasks. Understanding these distinctions helps candidates target the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as a Fund Administration Associate, and why are they important?

To thrive as a Fund Administration Associate, you need strong analytical skills, attention to detail, and a degree in finance, accounting, or a related field. Familiarity with fund accounting software (such as Investran or Advent Geneva), Microsoft Excel, and relevant regulatory compliance frameworks is typically required. Strong organizational skills, the ability to communicate effectively, and a client-focused mindset help set top performers apart. These skills are crucial for ensuring accurate fund reporting, meeting tight deadlines, and maintaining compliance in a highly regulated financial environment.

What are some typical challenges faced by a Fund Administration Associate, and how can they be addressed?

Fund Administration Associates often handle multiple funds simultaneously, which can lead to tight deadlines and the need to manage competing priorities. Accurate data entry and reconciliation are crucial, as errors can impact client reporting and compliance. To address these challenges, it's important to develop strong organizational skills, stay current with fund regulations, and communicate effectively with both internal teams and external clients. Utilizing technology tools and checklists can also help ensure accuracy and efficiency in daily tasks.
What are the most commonly searched types of Fund Administration jobs in Washington? The most popular types of Fund Administration jobs in Washington are:
What are popular job titles related to Fund Administration Associate jobs in Washington? For Fund Administration Associate jobs in Washington, the most frequently searched job titles are:
What job categories do people searching Fund Administration Associate jobs in Washington look for? The top searched job categories for Fund Administration Associate jobs in Washington are:
What cities in Washington are hiring for Fund Administration Associate jobs? Cities in Washington with the most Fund Administration Associate job openings:
Fund Administration Associate jobs near you

Plan Associate I (Columbia, MD)

BeneSys

Columbia, MD • On-site

$55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

BeneSys rating

7.8

Company rating: 7.8 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

150th of 488 rated business services

Job description

Plan Associate I (Columbia, MD)
Summary - The Plan Associate I is responsible for working alongside Plan Management to administer various employee benefit plans, including Health & Welfare, Pension, Vacation, Apprenticeship and Supplemental Unemployment Benefit Funds. The position is considered "non-exempt" under the Fair Labor Standards Act.
Essential Duties and Responsibilities include but not limited to
  • Applicant must be highly organized with an eye for detail.
  • Candidate must have proficient computer skills in Microsoft Office with above average skills in Word and Excel.
  • He/she must have the ability to interact with other departments.
  • Exercise discretion in all matters relating to administration, including Fund financial and investment information, Trustee concerns and participant appeals.
  • Candidate must be available to travel to off-site meetings when necessary.
  • Manage payables for the entire book of business.
  • Regular and predictable attendance is an essential function of this job.

Day-to-Day Responsibilities
  • Open and sort all Fund correspondence; process all invoices received for the Funds, including monthly or quarterly billings from vendors, legal counsel, investment managers, investment consultants, health-care providers, etc.
  • Responsible for maintaining, tracking and reporting of the RDS Medicare Part D applications including filing, reconciliation, weekly notifications, weekly downloads and requesting payments and reporting to the Trustees regarding same.
  • Set-up and maintain administrative paper and electronic files (scanning) including meeting files and offsite storage.
  • Prepare monthly ad-hoc reports for Trustees and locals utilizing Excel.
  • Uploading documents to iPads and to Trustee/participants websites and keeping iPads organized.
  • Proofreading forms, minutes, letters, and reports.
  • Updating of the intranets Fund Viewer, which includes ensuring Plan documents, SPD's, amendments, participant notices and plan changes are current.
  • Assist in drafting and coordinating all employer and participant mailings to notify of any benefit changes, rate changes, etc. including notification to Locals.
  • Assist in drafting, preparing and coordinating all other fund specific annual mailings and notifications, Summary Annual Reports and Summary Material Modifications. This includes coordination with Support requesting data files and mail merge files.
  • Responsible for coordinating participant website information including all participant mailings, current plan documents (SPD, amendments), benefit change notices, vendor notifications, FAQ's and any other relevant information.
  • Coordinate with and assist the Funds' annual auditors by providing necessary data - minutes, plan documents, copies of checks, etc.

Board of Trustee Meetings Responsibilities
  • Assist in preparing information and reports for the meeting agendas; prepare and distribute meeting notices for each Fund which includes the minutes from the previous meeting, tentative agendas, current financial statements and bills for ratification.
  • Responsible for notification, scheduling, and confirmation of guests and vendors that are invited to attend meetings.
  • Coordinate scheduling of meetings on company calendar.
  • Assist in updating BeneSys barometers and fund specific reports utilizing Excel and Word.

Education and/or Experience - High School diploma or equivalent required, college degree preferred. Candidate must have some administrative experience, be computer literate possessing an intermediate knowledge of Microsoft Office with an advanced knowledge of Word and Excel including experience in graphing and charting features.
Communication Skills - Ability to read, analyze and interpret general correspondence. Ability to prepare reports, draft meeting minutes and correspond with Fund vendors, participants and Trustees. Ability to effectively communicate information and understand information presented orally. Candidate must be able to prioritize and respond to calls and emails from managers, clients, vendors and participants in a timely, concise, professional manner.
Reasoning Skills - Ability to interpret and organize information and present instructions in either written or oral form to address and resolve problems timely and accurately. Ability to interpret Plan Documents and apply and adhere to the procedures in correspondence and day-to-day fund administration.
Work Schedule - Full time. Monday - Friday, 8:00am - 5:00pm. Requires in-office days but also offers at-home flexibility after 90 days.
Competitive Benefits and Compensation Package
  • 13 paid holidays
  • Paid Time Off (PTO)
    • Pro-rated during first year of employment
    • 15 days of PTO provided in the next calendar year!
  • Medical, dental and vision insurance, with option for dependent coverage
  • Employer-paid basic life
  • Long-term disability and short-term disability insurance
  • 401(k) with employer match
  • Tuition reimbursement

Pay - The salary is $55,000 yearly and is dependent on location, experience, skills, education and other business factors.
Our Culture
BeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees' successes. We want to be a place where people want to work, feel proud of what they do and feel fulfilled both professionally and personally. We want to create a place where employees can find long-term growth and potential.
Our culture focuses on three core values:
  • Collaboration: working together across 31 locations to achieve the best for the company and our clients
  • Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues
  • Integrity: doing what we say we will do. Upholding strong ethical and moral principles

ADA & EEO
Reasonable accommodations will be made so that qualified individuals with disabilities are able to complete the application process and, if hired, fulfill the essential functions of their job.

What BeneSys employees say

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About BeneSys

Sourced by ZipRecruiter

Industry

Insurance and employee benefit funds

Company size

501 - 1,000 Employees

Headquarters location

Troy, MI, US

Year founded

1979

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