Full Time Admin Jobs in Virginia (NOW HIRING)

AOS III- Fiscal Tech
Job no: 5108371
Work type: Full-Time (Salaried)
Location: Staunton, Virginia
Categories: Administrative Services, Audit and Finance
Title: AOS III- Fiscal Tech
State Role Title: Admin and Office Spec III
Hiring Range: Salary up to $62,000
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.
Who We Are
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation "Learning" programs.
WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Position Overview
Western State Hospital is seeking a full-time Admin Assistant - Fiscal Tech to ensure timely and accurate processing of accounts payable documents to comply with Prompt Pay Act of Virginia Procurement of goods for the State of Virginia for Western State Hospital and Commonwealth Center for Children.
Key Responsibilities:
- Ensure invoices are processed for payment in the next check run after approval or receipt of goods
- State contracts are paid as contracts dictate
- Data entry is performed in an accurate and well-timed manner to Oracle and CARDINAL with limited corrections needed during audits
- Batches are balanced and reviewed prior to audits
- Vendor information is correct for check issuance
- An on-going audit of outstanding invoices/purchase orders will be conducted -Outstanding issues will be discussed with vendors and WSH staff on an on-going as needed basis
- Mail will be distributed on the same day as receipt
- Perform other duties as assigned within guidelines
This position is eligible for:
- paid time off; family/personal time; community service time; and sick time
- retirement with cash match
- life, vision, and dental insurance
- life insurance
Minimum Qualifications
- Experience processing Accounts Payable transactions, three-way matching, and account reconciliation.
- Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries effect the General Ledger and how to read a chart of accounts.
- Experience with office procedures, data entry, and record maintenance.
- Ability to perform detailed work with numerical data and accurately make mathematical calculations.
- Ability to research thoroughly and accurately.
- Ability to manage multiple work assignments within established timeframes.
- Ability to work well independently and as part of a team.
- Excellent customer service skills.
- Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
- Strong skill in use of PCs including experience with spreadsheets and automated Accounts Payable software.
Additional Considerations
- Experience processing a high volume of Accounts Payable transactions.
- Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable policies and procedures and the Prompt Pay Act
- Experience processing travel reimbursements
- Experience with Cardinal Financials
- Experience with Oracle Cloud or PeopleSoft ERP financial software
- Experience with eVA Procurement
- Experience with eVA Billing
- Experience using governmental small purchase cards
- High school diploma or equivalent
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.
Applications/résumés will begin to be reviewed within five (5) days of the posting date.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (540) 332-8300 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 23 Jul 2026 Eastern Daylight Time
Applications close: 30 Jul 2026 Eastern Daylight Time
Whatsapp Facebook LinkedIn Email App