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Fuel Card Manager Jobs (NOW HIRING)

Space Age Fuel Inc

Fuel Attendant

Gresham, OR · On-site

Operate fuel pumps and payment terminals accurately, processing cash or card transactions ... Support inventory management by monitoring fuel stock levels and assisting with deliveries or ...

Lakeshore Beverage

Delivery Supervisor

Chicago, IL

Ensures core internal audit guidelines and procedures are followed and met, including cash handling, time-card management, fuel card management, etc. * Manages the delivery and merchandising of all ...

Lakeshore Beverage

Delivery Supervisor

Chicago, IL · On-site

$65K - $70K/yr

Ensures core internal audit guidelines and procedures are followed and met, including cash handling, time-card management, fuel card management, etc. * Manages the delivery and merchandising of all ...

EMCOR Group Inc

Ardent Services, LLC

Covington, LA · On-site

This role is responsible for managing the company's WEX fuel card program, ensuring accurate driver and account information and secure, efficient system access. The position handles tasks such as ...

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$16

$29

$57

How much do fuel card manager jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for fuel card manager in the United States is $29.12, according to ZipRecruiter salary data. Most workers in this role earn between $21.15 and $36.30 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a fuel card manager?

To thrive as a Fuel Card Manager, you need expertise in account management, financial oversight, and an understanding of the fuel and transportation industry, often backed by a degree in business or a related field. Familiarity with fuel card management platforms, CRM software, and basic data analysis tools is typically required. Outstanding communication, problem-solving abilities, and customer service orientation distinguish top performers in this role. These skills ensure efficient program administration, strong client relationships, and effective cost management for the organization.

What does a fuel card manager do?

A Fuel Card Manager oversees the administration and optimization of fuel card programs for businesses or organizations. Their responsibilities typically include managing vendor relationships, monitoring fuel usage and expenses, implementing policies to prevent misuse, and analyzing data to find cost-saving opportunities. They also ensure compliance with company policies and relevant regulations, provide training for employees on proper card use, and generate regular reports for management. The goal of a Fuel Card Manager is to ensure efficient fuel spending and streamline fleet operations.

What are some common challenges faced by fuel card managers, and how can they be addressed?

Fuel Card Managers often encounter challenges such as preventing fraudulent transactions, managing complex vendor relationships, and ensuring compliance with company policies. Staying updated with the latest security technologies and implementing strict authorization protocols can help minimize fraud. Building strong relationships with fuel providers and regularly analyzing usage data are also key to optimizing cost savings and operational efficiency. Open communication with drivers and other departments helps quickly resolve issues and maintain smooth operations.
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What are the most commonly searched types of Fuel Card jobs?

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Fuel Card Manager jobs near you
Infographic showing various Fuel Card Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 6% Part Time, and 6% Contract. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $60,575 per year, or $29.1 per hour.

Ardent Services, LLC - Fuel Card (WEX) Administrator

Ardent Services, LLC

Covington, LA • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

About Us
We are among the premier providers of specialty electrical and instrumentation (E&I) services for the nation's process industries. Our offerings include high-quality power, control, and process automation services, as well as panel fabrication, renewable energy, and energy retrofit solutions.
Job Summary
This role is responsible for managing the company's WEX fuel card program, ensuring accurate driver and account information and secure, efficient system access. The position handles tasks such as setting up new drivers, assigning and resetting PINs, updating driver profiles, transferring drivers between departments, deactivating inactive accounts, and investigation of fuel purchase discrepancies. The role also provides support to drivers experiencing access or transaction issues and ensures all records are accurate, compliant, and audit-ready. Overall, this position supports smooth and secure fuel card operations for the organization's fleet.
Essential Duties & Responsibilities
Driver & Account Management
  • Maintain driver accounts within the WEX and Viewpoint systems, including adding new drivers and updating existing profiles (department, location, cost center)
  • Process driver transfers between departments or cost centers to ensure accurate tracking and reporting
  • Deactivate or terminate inactive drivers and associated fuel cards in a timely manner

Access & PIN Management
  • Assign and manage PIN numbers for all active drivers
  • Assist drivers with PIN resets and resolves access-related issues
  • Ensure all access is secure and aligned with company policies

System Accuracy & Data Integrity
  • Maintain accurate, up-to-date records within the WEX system
  • Ensure all driver and account information reflects current organizational data
  • Support audit readiness by maintaining clean and well-documented records

Issue Resolution & Support
  • Serve as a point of contact for drivers experiencing fuel card or access issues (On-Call (Non-restricted) 6a - 7pm Mon-Fri, as well as one out of four weeks, rotating)
  • Troubleshoot transaction problems, declined purchases, and system access concerns
  • Coordinate with WEX support for escalated or complex issues

Compliance & Controls
  • Follow and enforce company fuel card policies and internal controls
  • Ensure proper documentation is maintained for all account changes
  • Supports compliance efforts and internal or external audits

Reporting & Operational Support
  • Generate and provide fuel card usage reports to management weekly and monthly
  • Support fleet, finance, and operations teams with fuel card-related data and insights
  • Review monthly WEX invoice for accuracy

Process Efficiency
  • Identify opportunities to improve administrative processes and system efficiency
  • Contributes to maintaining streamlined and effective fuel card operations
  • Import Monthly WEX invoice into Viewpoint Accounts Payable program

Qualifications
  • Experience managing data, systems, or administrative processes
  • Security awareness and accountability with sensitive data
  • Ability to prioritize and complete tasks independently
  • Problem-solving and customer support mindset
  • Strong attention to detail and data accuracy
  • Proficiency in systems and administrative tools (e.g., WEX, Viewpoint, Excelpivot tables and VLOOKUP) (Preferred)
  • Effective organization and time management
  • Clear communication skills
  • Ability to follow processes and drive improvements
  • Adaptability and reliability in a fast-paced environment

Physical Demands
  • Prolonged periods sitting at a desk and working on a computer.
  • Ability to walk up and down stairs and around the office.
  • Must be able to lift up to 15 pounds at times.
  • Ability to proficiently use office equipment (computer, fax, copier, scanner, etc.)

Work Environment
This position is based in a professional, indoor office setting. Work is performed at a desk in a climate-controlled environment with standard lighting and minimal noise. Employees spend most of the day seated, using computers, phones, and other office equipment.
The role involves extended periods of screen time, data entry, and document review. Occasional standing, walking within the office, and light lifting (such as files or office supplies) may be required. The workspace is clean, organized, and designed for administrative efficiency.
Benefits
  • Comprehensive health coverage (medical, dental, vision, prescription)
  • Telehealth access and HSA/FSA options
  • Employer-paid Life, Accident, and Disability Insurance
  • Paid time off, + 7 paid holidays
  • Opportunities for professional growth through educational assistance and career development programs
  • 401(k) Savings Plan
  • College Coach, and
  • Employee Assistance Program

Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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