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Financial Administrator Jobs (NOW HIRING)

Leidos

Journeyman Financial Administrator

Alexandria, VA · On-site

$73K - $132K/yr

Leidos Digital Modernization sector is seeking an experienced Journeyman Financial Administrator to support the delivery, enhancement, and adoption of enterprise data and analytics products used ...

Aither Health

Financial Payment Administrator

Amherst, NY · On-site

$55K - $65K/yr

Financial Payment Administrator Status: Full-time, Salaried Overview: The Financial Payment Administrator will play a crucial role in managing and overseeing the financial aspects of stoploss ...

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$70.6K

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How much do financial administrator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for financial administrator in the United States is $70,648.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $89,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Financial Administrator, and why are they important?

To thrive as a Financial Administrator, you need a solid understanding of accounting principles, financial reporting, and budgeting, typically supported by a degree in finance, accounting, or business administration. Familiarity with accounting software such as QuickBooks or SAP and proficiency in Microsoft Excel are commonly required, and certifications like CPA or CMA can be advantageous. Attention to detail, strong organizational skills, and effective communication set top performers apart in this role. These abilities are crucial for maintaining accurate financial records, ensuring compliance, and supporting sound financial decision-making within an organization.

What are some common challenges Financial Administrators face when managing multiple accounts and budgets, and how can they overcome them?

Financial Administrators often handle numerous accounts and budgets simultaneously, which can lead to difficulties in tracking expenses and ensuring accuracy. To overcome these challenges, it's important to implement robust organizational systems, utilize specialized financial software, and establish clear communication with team members regarding deadlines and approval processes. Regular reconciliations and proactive reporting also help prevent errors and ensure compliance with company policies. Staying updated on industry best practices and continually improving processes can make the role more manageable and rewarding.

What does a Financial Administrator do?

A Financial Administrator is responsible for managing an organization's financial processes, including budgeting, bookkeeping, payroll, and financial reporting. They ensure that financial records are accurate and compliant with relevant regulations. Their duties may also include processing invoices, handling accounts payable and receivable, and assisting with audits. Financial Administrators play a crucial role in supporting the financial health and transparency of a business or institution.

What Is a Financial Administrator?

A financial administrator oversees accounting tasks for a business. In this career, your job duties include managing daily accounting tasks, preparing reports, working with budget-related materials, and approving certain types of spending. As a financial administrator, you work in the accounting department of a company, or a specific wing in a more-sizable corporation. In a smaller business, you handle accounting tasks yourself instead of delegating to others. Companies may hire financial administrators who have experience in an accounting position.

What is the difference between Financial Administrator vs Bookkeeper?

AspectFinancial AdministratorBookkeeper
CredentialsMay require accounting or finance certificationsTypically requires basic accounting knowledge, no certification needed
Work EnvironmentHandles financial planning, reporting, and analysisFocuses on recording daily financial transactions
Employer & Industry UsageUsed in corporate, nonprofit, and government sectorsCommon in small businesses and retail
Search & Comparison IntentUnderstanding financial management rolesManaging daily financial records

Financial Administrators oversee broader financial functions like reporting and planning, often requiring certifications. Bookkeepers focus on recording daily transactions and maintaining accurate financial records. While both roles are essential for financial management, they differ in scope, responsibilities, and required credentials.

More about Financial Administrator jobs
What cities are hiring for Financial Administrator jobs? Cities with the most Financial Administrator job openings:
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Who are the top companies hiring for Financial Administrator jobs? The top employers for Financial Administrator jobs are:
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Financial Administrator jobs near you
Infographic showing various Financial Administrator job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 8% As Needed, 63% Full Time, 7% Part Time, and 21% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $70,648 per year, or $34 per hour.
Financial Administrator 2

Financial Administrator 2

Northwestern University

Evanston, IL • On-site

$64K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Northwestern University rating

8.3

Company rating: 8.3 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

95th of 535 rated colleges and universities

Job description

Department: WCAS Chemistry
Salary/Grade: EXS/7
Job Summary:
A center for global excellence in undergraduate and graduate education and research, Northwestern's Department of Chemistry seeks a financial administrator to support a faculty member's research portfolio. This position will work side-by-side with a PI and his research group to submit research proposals, manage awarded funds, and project expenses. This position reports jointly to the Department of Chemistry Business Office and the Weinberg College of Arts and Science Research Administration team.
This is a full-time position that works on the Evanston campus. The target hiring range for this position will be between $64,000 - $80,000 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Following an initial 90 day introductory period, this position may be eligible for a hybrid work arrangement. A minimum of three days per week working on campus is required, with up to two days per week eligible for remote work. Hybrid eligibility and scheduling are contingent upon operational needs and subject to approval by the Principal Investigator and supervisor.
Specific Responsibilities:
  • Pre-Award Responsibilities: Manages pre-award administration of grants and contracts, including submitting proposals, completing budget and justification preparation, completing sponsor and university forms, and coordinating IRB protocols, sub-recipients, and other activities as needed. Reviews solicitations and final applications to ensure all needed documents are prepared in accordance with requirements. Effectively communicates with PI and other colleagues during submission processes.
  • Post-Award Financial Management: Tracks expenditures on all grants, ensuring expenses are in line with budget. Reconciles accounts monthly. Monitors payroll and other transactions, ensuring correct charges. Works closely with colleagues to ensure smooth hand-off of information so that transactions are executed correctly. Facilitates account close out activities coordinating with accounting services as needed. Oversees effort commitment and reporting. Alerts PI to deviations from budget plans in sufficient time to make alternate decisions.
  • Analysis and Reporting: Creates regular reports to show account actuals and projections. Gather data from multiple offices and systems to create accurate and comprehensive financial picture for PI. Presents data efficiently and clearly to enable decision-making.
  • Collaboration and Coordination: Engages with faculty, staff, and external partners across multiple departments, schools, and Centers to build strong working relationships and effectively and efficiently coordinate shared research activities. Tracks and fulfills financial and administrative commitments across multiple collaborators within and occasionally outside the University. Serves as a resource to the PI and research group by transferring knowledge and advising on research administration and financial policies, procedures, and best practices to ensure compliance and smooth project execution.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
  • At least four years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies:
  • Financial acumen
  • Strong analytical skills
  • Excellent communication skills
  • Excellent Excel skills
  • Organization, time management, and detail orientation
Preferred Qualifications:
  • Previous experience with pre-award and/or post-award with research administration
  • Previous experience with pre-award and/or post-award with research administration
Preferred Competencies:
  • Ability to communicate financial policies and procedures in an approachable and clear manner
  • Ability to thrive in a fast-paced, dynamic environment
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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