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Finance Admin Assistant Jobs (NOW HIRING)

Ivy Kids

Admin Assistant

Houston, TX · On-site

$14 - $16/hr

Financial Responsibilities * Accurately post and collect tuition using Procare, including enforcing ... Administer and document medications correctly; follow up on expirations. * Assist with evacuation ...

Urban Pathways, Inc.

Admin Assistant

Manhattan, NY · On-site

$17 - $21.60/hr

Job Summary Reporting to the Program Director, the Administrative Assistant performs clerical ... Assists the Program Director and/or Director of Social Services to prepare client financial ...

Ronning Landscaping Inc

Admin Assistant

Mesa, AZ · On-site

$25 - $30/hr

Prepare financial reports and assist in the preparation of invoices. * Maintain communication with vendors and clients regarding financial matters. * Support the accounting team with various ...

Humble Hearts Home Care

Admin Assistant

Philadelphia, PA · On-site

$10 - $13/hr

Document financial information * Organize and distribute messages * Assist the Manager with daily operations and tasks * Prepare and mail outgoing correspondence * Maintain confidential department ...

Ascentt

Admin Assistant

Plano, TX · On-site

$17.25 - $23.25/hr

Coordinate with cross-functional teams including HR, Finance and Operations * Assist leadership with administrative support for AI, analytics, and technology projects * Maintain data accuracy across ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · On-site

$17.56 - $22.29/hr

Admin Assistant 2 Requisition ID req37831 Working Title Admin Assistant 2 Position Grade 07 ... financial aid and student employment to verify work-study status. • Holds secondary PCard for ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · On-site

$17.39 - $22.07/hr

Admin Assistant 2 Requisition ID req36573 Working Title Admin Assistant 2 Position Grade 07 ... Support accounts payable, payroll processes, and financial reconciliations ensuring accuracy in ...

Brighter Day Services

Finance Coordinator

Towson, MD · Remote

$22/hr

We are looking for a Finance & Admin Coordinator who is detail-oriented, organized, and ready to ... CEO. * Assist with onboarding new platforms as the company grows - coordinating QuickBooks ...

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How much do finance admin assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for finance admin assistant in the United States is $23.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.20 per hour, depending on experience, location, and employer.

What is a finance admin assistant?

Finance Admin Assistants are professionals who provide administrative support within the finance department of an organization. Their responsibilities often include processing invoices, managing financial records, assisting with payroll, handling expense reports, and supporting accountants or finance managers with various clerical tasks. They help ensure the smooth operation of financial processes by maintaining accuracy and organization in documentation and transactions. This role requires strong organizational skills, attention to detail, and proficiency with financial software and office applications.

What does a finance admin assistant do?

As a Finance Admin Assistant, your daily tasks often include processing invoices, maintaining financial records, and preparing expense reports. You’ll also assist with data entry, reconcile accounts, and support month-end closing activities. By handling administrative and clerical tasks, you help ensure the finance team runs efficiently and can focus on higher-level financial analysis and reporting. Collaboration with accountants, auditors, and other departments is common, making strong communication skills essential.

What are the key skills and qualifications needed to thrive as a finance admin assistant, and why are they important?

To thrive as a Finance Admin Assistant, you need strong numeracy, attention to detail, and a solid understanding of basic accounting principles, often supported by a diploma or coursework in finance or business administration. Familiarity with accounting software like QuickBooks, Microsoft Excel, and financial management systems is typically required. Excellent organizational skills, time management, and clear communication help you efficiently support finance teams and handle sensitive data. These skills ensure accurate financial processing, compliance, and smooth administrative operations in support of organizational goals.

What is the difference between Finance Admin Assistant vs Accounting Clerk?

AspectFinance Admin AssistantAccounting Clerk
CredentialsBasic finance or administrative certifications, relevant experienceHigh school diploma, basic accounting knowledge
Work EnvironmentOffice setting, finance departmentsOffice, accounting departments, data entry roles
Employer & Industry UsageFinancial firms, corporate finance, small businessesAccounting firms, finance departments, small to medium businesses
Common Search & ComparisonOften compared for administrative finance rolesMore focused on bookkeeping and data entry

The main difference is that a Finance Admin Assistant handles a broader range of administrative and financial support tasks, while an Accounting Clerk focuses more on data entry, bookkeeping, and accounting record-keeping. Both roles are essential in finance departments but serve different functions within the organization.

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Finance Admin Assistant jobs near you
Infographic showing various Finance Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $48,554 per year, or $23.3 per hour.

Admin. Asst. - Finance/Internal Controls

Jennings School District

Saint Louis, MO • On-site

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Position Type:
Administration
Date Posted:
8/12/2026
Location:
Jennings School District Central Office
Date Available:
as soon as possible
Closing Date:
08/26/2026
JOB SUMMARY
The Administrative Assistant - Finance/Internal Controls serves as the primary administrative support to the Chief Financial Officer/Chief Operations Officer (CFO/COO) while functioning as the first point of contact for the District Office. The position supports financial operations, internal controls, grant administration support, capital projects support, transportation management, and food service support while maintaining exceptional customer service and strict confidentiality.
Reports to: Chief Financial Officer/Chief Operating Officer
Classification: Classified
FLSA Status: Exempt
Terms of Employment: 12 months
ESSENTIAL FUNCTIONS:
Reception & Customer Service
  • Serve as the primary receptionist for the District Office.
  • Greet and assist visitors, parents, vendors, contractors, and community members.
  • Answer and direct incoming telephone calls and respond to general inquiries.
  • Receive, sort, and distribute incoming and outgoing mail, deliveries, and packages.
  • Maintain the reception area and conference rooms.
  • Coordinate visitor sign-in procedures in accordance with District security protocols.
Finance & Internal Controls
  • Assist in maintaining internal control documentation, procedures, and monitoring activities.
  • Support internal and external audit activities by organizing records and preparing requested documentation.
  • Assist with purchasing documentation, purchase orders, vendor payments, contracts, bid processes, and vendor files.
  • Maintain calendars for budget meeting and development, audits, financial reporting, and grant deadlines.
  • Monitor contract renewals, insurance certificates, licenses, and compliance documentation.
  • Maintain confidentiality of financial, personnel, vendor, and student information.
Facilities & Capital Projects
  • Maintain records related to facilities projects and capital improvements.
  • Track project timelines, contracts, invoices, and warranties
  • Track facility inspections, permits, warranties, and compliance documentation.
Transportation
  • Maintain vehicle documentation, including registrations, inspections, insurance, maintenance records, and licensing information.
  • Maintain records related to transportation services, fleet management, vendor contracts, and service agreements.
  • Coordinate transportation-related communications.
  • Maintain records for driver certifications, training, licensing, and compliance.
  • Coordinate transportation requests for field trips, extracurricular activities, and special events.
Food Service
  • Prepare and submit monthly School Nutrition Program reimbursement claims.
  • Maintain documentation related to meal claims and compliance records.
  • Track and coordinate District catering requests.
  • Ensure catering charges are billed to the appropriate department or account.
  • Receive, record, and process Food Service deposits.
  • Maintain food service financial records and documentation.
  • Support administrative activities related to nutrition program audits and compliance.
Federal Programs Support
  • Prepare and submit monthly federal grant reimbursement requests to DESE.
  • Manage the annual nonpublic school consultation process.
  • Track federal grant reporting deadlines and required submissions.
  • Maintain grant files and supporting documentation.
  • Assist with grant budgets, expenditure records, budget amendments, and financial documentation.
  • Coordinate with District departments and nonpublic school representatives.
QUALIFICATIONS:
  • Bachelor's degree in Business Administration or related field
  • Three years' experience in school finance or nonprofit environment (preferred)
KNOWLEDGE, SKILLS & ABILITIES:
  • Ability to effectively communicate both written and verbal, including presentations
  • Ability to use basic, job related equipment
  • Be self-motivated and able to work with limited direct supervision
  • Flexibility to work with others in a variety of circumstances and a diverse group of individuals
  • Passionate about improving urban public education and devoted to making a difference
COMMUNICATION SKILLS:
  • Ability to effectively present information and respond to questions from administrators, staff, and general public
REASONING ABILITY:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
OTHER SKILLS AND ABILITIES:
  • Must have strong communication, computer and interpersonal skills
  • Must have the ability to learn and utilize new software programs as systems are upgraded
  • Ability to apply knowledge of current research and theory in a specific field
  • Ability to establish and maintain effective working relationships with staff and the school community
  • Ability to speak clearly and concisely both in oral and written communication consistent with the duties of this position
  • Ability to perform duties in full compliance with all district requirements and Board policies

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs. such as to lift files and paper.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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