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Filing Assistant Jobs in Houston, TX (NOW HIRING)

Wegman

Corporate Legal Assistant

Houston, TX · On-site

Drafts and proofreads correspondence and legal documents, and prepares revisions as directed. * Assist with corporate filings and reports, including UCC and SEC Filings and Related Documents

Clayton Services

Executive Assistant

Houston, TX · On-site

$75K - $95K/yr

Track corporate filings, registrations, annual requirements, and other deadlines to ensure obligations are completed accurately and timely. * Assist with maintaining corporate governance ...

CFS

Tax Associate

Houston, TX · On-site

$80K - $100K/yr

Prepare and support sales & use tax filings. * Assist with state and federal corporate tax compliance. * Coordinate with external tax consultants. * Support tax audits and respond to auditor requests.

Twenty80 LLC

Paralegal - Litigation 71443

Houston, TX · On-site

Maintain organized electronic and physical case files. Assist with special projects and additional responsibilities as assigned. Qualifications Degree and/or a Paralegal Certificate is preferred.

Germer PLLC

Legal Assistant

Houston, TX · On-site

The Legal Assistant will provide a full range of administrative and litigation support including ... filings, court filings, electronic transcription, expense reimbursement processing, travel ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Houston, TX?

For Filing Assistant jobs in Houston, TX, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Houston, TX look for?

The top searched job categories for Filing Assistant jobs in Houston, TX are:

What cities near Houston, TX are hiring for Filing Assistant jobs?

Cities near Houston, TX with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Houston, TX as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Mass Tort Litigation Paralegal - Houston (345/o)

De Novo Review Inc

Houston, TX • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

National, award winning plaintiff litigation firm that represents tens of thousands of clients in personal injury litigation, civil litigation, and mass torts including product liability, dangerous drugs and defective medical products is seeking a Mass Tort Litigation Paralegal to join their team.
The Litigation Paralegal will be responsible for legal document preparation, document review, legal research, creating and maintaining pleadings, motions, and other case filings (state and federal). The Paralegal will also assist the attorneys in trial preparation, client communications, and other related work. Ideal candidates for the position will be bilingual in Spanish. This is an onsite full-time role based out of the firm's Houston, TX office location.
Duties include:

  • Assist attorneys and support staff with managing cases.
  • Prepare, draft, file, and serve pleadings and discovery in state and federal court cases.
  • Correspond with clients, courts, and other counsel via telephone, email, letter.
  • Manage court filing correspondence for cases and handle the saving and calendaring of the corresponding filed documents.
  • Typing, filing, scanning, copying, setting up client files, answering incoming department calls.
  • Schedule attorney court appearances, depositions, mediation, counsel meetings, and telephone conferences.
  • Maintain files, log telephone conversations, log time tracking in a case, and perform legal research.
  • Organize and maintain electronic case files within the company software/case management system.
  • Facilitate and manage settlement process from first steps of enrolling client(s) to payment.
  • Responsible for gathering client documents and organizing electronic and physical files.
  • Provide administrative assistance to attorneys, including managing calendars and deadlines.
  • Notarize client or attorney documents, as necessary.
  • Maintain case expenses, invoices, billing, and time worked on client and general files.
  • Assist attorneys in preparing for trial.
  • Prepare trial and deposition binders to assist attorneys.
  • Handling of special projects for attorneys and staff.
  • Interact daily with assigned clientele and Potential New Clients (PNC) to understand their needs and ensure the timely management of their cases.
  • Other duties as required.
Qualifications:
  • Must have a minimum of 5 years' experience as a litigation paralegal with specific experience in mass tort cases, Bachelor or Associate degree and/or paralegal certificate is a plus
  • Bilingual in Spanish is a plus
  • Must be a Notary Public, State of Texas
  • Must be able to perform well in a high level, fast-paced environment with minimal supervision
  • Must have strong organizational skills, attention to detail, good time management skills, ability to multi-task, prioritize and deliver timely results
  • Must have exceptional written and verbal communication skills with a professional and courteous demeanor toward clients and staff
  • Must be honest, committed, detail-oriented, team-player, positive, energetic, kind, well-spoken, and have excellent customer service skills
  • Must be ambitious and enthusiastic with a willingness to learn
  • Must have a "can do" attitude, work very cooperatively with legal and non-legal staff
  • Must be proficient in Microsoft Office programs (including Outlook, Word, Excel), Adobe Acrobat Pro
  • Must demonstrate good ethics, judgment and maintain the conffdentiality of ffles
Beneffts
  • Professional development in the legal industry and opportunities to advance your career.
  • Paid time off
  • Paid holidays
  • Health insurance benefits (medical, dental, vision)
  • 401K with employer match

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