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Filing Assistant Jobs in Oregon (NOW HIRING)

Timberlab

Project Assistant

Portland, OR · On-site

Maintain accurate, standardized filing system, including week-ending and month-ending job files ... assist with troubleshooting * Follow job close-out procedures including archiving project plans ...

Timberlab

Project Assistant

Portland, OR

Maintain accurate, standardized filing system, including week-ending and month-ending job files ... assist with troubleshooting * Follow job close-out procedures including archiving project plans ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

New

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

New

Swinerton Incorporated

Project Assistant

Portland, OR · On-site

... Jr. Project Assistant • Answer phones - screen/handle routine items and direct calls as ... filing system, including week-ending and month-ending job files, insurance and bonding logs ...

IICRC

Job File Coordinator/Admin

Portland, OR

$20 - $23/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Monitor job file status and job file audit status * Maintain job ...

LHH US

Trademark Paralegal

Portland, OR · Hybrid

$85K - $105K/yr

S. and international trademark filings, including applications, renewals, statements of use, extensions, and maintenance * Prepare and assist with responses to office actions (USPTO, WIPO, and ...

LHH US

Trademark Paralegal

Portland, OR · Hybrid

$85K - $105K/yr

S. and international trademark filings, including applications, renewals, statements of use, extensions, and maintenance * Prepare and assist with responses to office actions (USPTO, WIPO, and ...

SERVPRO

Job File Coordinator/Admin

Portland, OR

$20 - $23/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Monitor job file status and job file audit status * Maintain job ...

VIP Hospitality Group

Accountant

Portland, OR · On-site

Coordinate and support external audits and tax filings. * Assist in month-end and year-end closing processes. * Monitor and improve internal controls and accounting procedures. * Collaborate with ...

InsCipher

Tax Associate

Salem, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Portland, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Eugene, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Gresham, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Philbrook Law Office

Be Seen First

Legal Assistant

Portland, OR · On-site

$65K - $85K/yr

RESPONSIBILITIES • Manage and organize active personal injury case files from intake to ... legal assistant experience, with significant personal injury focus • Paralegal certificate or ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the most commonly searched types of Filing jobs in Oregon? The most popular types of Filing jobs in Oregon are:
What are popular job titles related to Filing Assistant jobs in Oregon? For Filing Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Oregon look for? The top searched job categories for Filing Assistant jobs in Oregon are:
What cities in Oregon are hiring for Filing Assistant jobs? Cities in Oregon with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oregon as of May 2026, with employment types broken down into 78% Full Time, 21% Part Time, and 1% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.
Project Assistant

Project Assistant

Timberlab

Portland, OR • On-site

Full-time

Posted 18 days ago

Timberlab rating

6.3

Company rating: 6.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Job Description Summary:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
  • Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
  • Answer phones - screen/handle routine items and direct calls as appropriate
  • Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attention
  • Assist with travel arrangements, planning itineraries and scheduling meetings
  • Arrange catering and assist with event planning
  • Assist with administration of office/jobsite facilities, as assigned
  • Maintain inventory of office supplies and materials, and order or purchase as needed
  • Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature.
  • Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.
  • Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreements
  • Order and distribute plans
  • Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.
  • Coordinate with corporate prequalification department on subcontractor information submissions and renewals;
  • Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
  • Follow job close-out procedures including archiving project plans and files
  • Process new Client/Business Partner setup into cost management system
  • Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
  • High School Diploma or equivalent
  • Ability to keyboard 45 wpm accurately
  • Possess a valid driver's license
  • Working knowledge of general office procedures and office machines
  • Proficient in English verbal communication skills, including professional telephone manner
  • Reliability, dependability, and flexibility
  • Currently possess or ability to obtain Notary Public for the state of facility location within 6 months from the employment start date

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