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Filing Assistant Jobs in Oregon (NOW HIRING)

VIP Hospitality Group

Accountant

Portland, OR

$60K - $70K/hr

Coordinate and support external audits and tax filings. * Assist in month-end and year-end closing processes. * Monitor and improve internal controls and accounting procedures. * Collaborate with ...

InsCipher

Tax Associate

Salem, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Eugene, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Portland, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Gresham, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Philbrook Law Office

Be Seen First

Legal Assistant

Portland, OR · On-site

$65K - $85K/yr

RESPONSIBILITIES • Manage and organize active personal injury case files from intake to ... legal assistant experience, with significant personal injury focus • Paralegal certificate or ...

Pacs

... procedures. Assist in organizing, planning and directing the medical records department in ... File as necessary. Develop and maintain a good working rapport with inter-department personnel, as ...

New

SERVPRO

Administrative Assistant

Portland, OR · On-site

$20 - $23/hr

As an Administrative Assistant , you would be asked to assist office teammates and all customers by ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Army National Guard Units

COMPUTER ASSISTANT

Pendleton, OR · On-site +1

$40K - $80K/yr

Summary This National Guard position is for a COMPUTER ASSISTANT, Position Description Number ... Restores deleted data files as necessary. Utilizes Standing Operating Procedures (SOP's) in the ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What skills do you need to be a filing clerk?

Filing clerks need strong organizational skills, attention to detail, and the ability to handle confidential information. They should be familiar with filing systems, record-keeping procedures, and basic computer skills for managing digital files. Good time management and communication skills are also important for maintaining efficient office operations.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, properly stored, and easily accessible, often using filing cabinets, databases, or document management software. Attention to detail and organizational skills are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What job makes $10,000 a month without a degree?

A Filing Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, experience, or certifications, such as sales, real estate, or certain entrepreneurial ventures. Most roles with this income level involve significant responsibility and expertise beyond entry-level positions.
What are the most commonly searched types of Filing jobs in Oregon? The most popular types of Filing jobs in Oregon are:
What are popular job titles related to Filing Assistant jobs in Oregon? For Filing Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Oregon look for? The top searched job categories for Filing Assistant jobs in Oregon are:
What cities in Oregon are hiring for Filing Assistant jobs? Cities in Oregon with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oregon as of June 2026, with employment types broken down into 80% Full Time, 14% Part Time, 3% Contract, and 3% Nights. Highlights an 92% Physical, 4% Hybrid, and 4% Remote job distribution.

Trademark Paralegal ($80k-$140k)

Capstone Search Partners

Happy Valley, OR • On-site

$80K - $140K/yr

Full-time

Posted 19 days ago

Job description

The Opportunity: Trademark Paralegal
Email resumes to: Hayley.christina@capstonesp.com
Join a World-Class IP Team; a Law Firm Deemed the Most Altruistic Law Firm in the United States!
This law firm is consistently recognized among the most altruistic and highly awarded law firms globally, seeks a meticulous and driven Trademark Paralegal to join its dynamic Intellectual Property team. This is a unique opportunity to contribute to meaningful, high-impact legal work while collaborating with exceptional practitioners in a supportive, values-led environment.
Beyond its global reputation for excellence, this firm is deeply committed to community impact, pro bono service, and fostering a workplace where people thrive—professionally and personally. Here, your contributions directly support innovative brands, meaningful causes, and a culture rooted in integrity and collaboration.
Position Summary
As a Trademark Paralegal, you will play a central role in managing and advancing domestic and international trademark portfolios. Working closely with attorneys and clients, you will handle a wide range of sophisticated intellectual property matters, ensuring precision, timeliness, and strategic support across all stages of the trademark lifecycle.
Key Responsibilities
  • Manage U.S. and foreign trademark filings, including applications, extensions, Statements of Use, renewals, and recordations
  • Support office action responses before the USPTO, WIPO, and foreign trademark offices
  • Conduct trademark searches and prepare analytical reports and prepare copyright applications and manage related filings
  • Assist with TTAB opposition and cancellation proceedings, UDRP filings, and trademark litigation matters
  • Coordinate with docketing teams to maintain and update trademark deadlines using Foundation IP
  • Draft and manage client and foreign associate correspondence while managing client intakes and counsel transitions
  • Maintain organized electronic and physical files; oversee docket accuracy and deadlines
  • Conduct research, investigations, and due diligence on trademark portfolios, including chain of title reviews
This person will also develop deep expertise in trademark docketing systems (Foundation IP) and utilize a variety of tools—including USPTO platforms (TEAS, Trademark Center), WIPO systems, and firm-approved AI solutions—to enhance efficiency, accuracy, and compliance.