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Filing Assistant Jobs in Minnesota (NOW HIRING)

AIR Control Concepts

Human Resources Intern

Minneapolis, MN · On-site

$28 - $33/hr

Organize and maintain digital and physical files; tracks and scans employee documents for filing. * Assist with tracking employee training initiatives. * Help ensure adherence to federal, state, and ...

New

AIR Control Concepts

Human Resources Intern

Minneapolis, MN · On-site

$28 - $33/hr

Organize and maintain digital and physical files; tracks and scans employee documents for filing. * Assist with tracking employee training initiatives. * Help ensure adherence to federal, state, and ...

New

Grant-Shannon

Be Seen First

Legal Administrative Assistant

Minneapolis, MN · On-site

$60K - $80K/yr

Coordinate signatures, filings, document production, and matter-related materials * Maintain organized electronic client and matter files * Assist with time entry, billing, expenses, and other ...

accessible

Office Assistant - temporary

Saint Paul, MN

$22 - $24/hr

Maintain appropriate records, including resident and applicant files * Assist with the move-in process and intake functions * Answering telephone inquiries, maintaining interest lists and waiting ...

HHRI

Corporate Accountant

Minneapolis, MN · On-site

$65K - $99K/yr

Prepare audit schedules, assist with process documentation, and help prepare for Organization's annual audit and 990 tax return filing. * Assist in resolving complex data processing issues. Also ...

New

Cass County, MN

Administrative Agent

Walker, MN · On-site

$27.77 - $36.46/hr

... files; assist Probation Department staff in other administrative actions as necessary to include general office work and maintenance of client files. Plans, implements and monitors the day to day ...

Minnehaha County

LEGAL ASSISTANT

Wabasha, MN · On-site

... as an administrative assistant position with legal or court experience; or any equivalent ... Create, prepare, process and maintain complex confidential files for the department which include ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Plymouth, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Duluth, MN · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Minneapolis, MN · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Minnesota? The most popular types of Filing jobs in Minnesota are:
What are popular job titles related to Filing Assistant jobs in Minnesota? For Filing Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Minnesota look for? The top searched job categories for Filing Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Filing Assistant jobs? Cities in Minnesota with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Minnesota as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Human Resources Intern

AIR Control Concepts

Minneapolis, MN • On-site

$28 - $33/hr

Part-time

Posted 2 days ago

New

Job description

Job Title:Human Resource Intern
Operating Company: Midwest Mechanical Solutions (MMS)
Job Location:Minneapolis MN
FLSA Status:Non-Exempt, Part-Time
Pay Range: $28-33/hour
About:
Midwest Mechanical Solutions - A member of the AIR Control Concepts family.
Midwest Mechanical Solutions is a manufacturer's representative of some of the best-known brands in the commercial HVAC market. At MMS, strong relationships, creative solutions, and an upbeat company culture is what makes us successful. As a Top Workplace employer, we strive to find passionate and innovative people who are eager to share our goals.
Midwest Mechanical Solutions mission statement: Creating lifelong relationships & projects we can be proud of through creatively applied HVAC solutions
Check out our website here: Home - MMS
Job Description:
The Human Resource Intern supports the Regional HR Director in day-to-day administration designed to provide hands-on exposure to HR functions. This role assists with compliance, payroll, onboarding, and maintaining HR records. The HR Intern supports the director in fostering a positive workplace culture. This is an excellent opportunity for a motivated individual to gain practical experience working in a part-time capacity.
Essential Duties and Responsibilities:
  • Supports new hire onboarding processes including new hire paperwork, completing required background checks and drug screens, completion of I-9, verifying employment eligibility documentation and maintaining proper employee files.
  • Assists with processing of terminations ensuring return of company property, proper closing out of employee file, final payroll and proper termination in all applicable systems.
  • Organize and maintain digital and physical files; tracks and scans employee documents for filing.
  • Assist with tracking employee training initiatives.
  • Help ensure adherence to federal, state, and local employment regulations.
  • Supports Director with special projects and strategic objectives of the Human Resources department.
  • Performs other related duties and clerical tasks as assigned.

Experience and Requirements:
  • Bachelor's degree in human resources or related field and/or equivalent experience.
  • Excellent verbal and written communication skills.
  • Ability to handle confidential information with professionalism.
  • Strong organizational skills and attention to detail.
  • Knowledge of current human resource principles, practices and procedures.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite; prior experience with HRIS / Payroll systems a plus.

Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Operates a computer and other office productivity machinery, such as a copy machine, and computer printer.
  • The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

The Company provides equal employmentopportunityin accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonableaccommodationstoqualified individuals.

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