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Filing Assistant Jobs in Minnesota (NOW HIRING)

Sand Law LLC

Legal Assistant

Saint Paul, MN · On-site

$22 - $25/hr

Draft and send out withdrawal letters as assigned / close client files in Clio / close client files on the Master PI list / submit withdrawal letters to Walker Portal as needed * Assist with demands ...

accessible

Office Assistant - temporary

Saint Paul, MN

$22 - $24/hr

Maintain appropriate records, including resident and applicant files * Assist with the move-in process and intake functions * Answering telephone inquiries, maintaining interest lists and waiting ...

HomeServices of America

HR Coordinator

Eden Prairie, MN · On-site

$21.63 - $31.25/hr

Draft, update, and format s using approved templates; coordinate routing, approvals, and filing. * Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file ...

HomeServices of America

HR Coordinator

Eden Prairie, MN

$21.63 - $31.25/hr

Draft, update, and format s using approved templates; coordinate routing, approvals, and filing. * Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file ...

Shared Success Center

HR Coordinator

Eden Prairie, MN

$21.63 - $31.25/hr

Draft, update, and format s using approved templates; coordinate routing, approvals, and filing. * Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file ...

HomeServices of America

HR Coordinator

Eden Prairie, MN · On-site

$21.63 - $31.25/hr

Draft, update, and format s using approved templates; coordinate routing, approvals, and filing. * Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file ...

Shared Success Center

HR Coordinator

Eden Prairie, MN · On-site

$21.63 - $31.25/hr

Draft, update, and format s using approved templates; coordinate routing, approvals, and filing. * Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file ...

ASCENSUS

Retirement Plan Consultant

Minneapolis, MN · On-site

$60K - $90K/yr

... filing Assist auditors if a plan is subject to an audit Assist IRS and DOL auditors, if the plan is subject to an IRS or DOL audit Coordinate with all applicable parties, both internal and external ...

ASCENSUS

Retirement Plan Consultant

Baxter, MN · On-site

$60K - $90K/yr

... filing Assist auditors if a plan is subject to an audit Assist IRS and DOL auditors, if the plan is subject to an IRS or DOL audit Coordinate with all applicable parties, both internal and external ...

Ogletree Deakins

Practice Assistant

Minneapolis, MN · On-site

$96.53K/yr

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Unity Bank

Loan Assistant

Pierz, MN

$36.30K - $45K/yr

Loan Assistant You are a valued part of our Unity Experience. Our employees embrace ideas, share ... This would include file maintenance requests, documentation for commercial and agriculture loan ...

W3Global Inc.

Paralegal/Legal Assistant

Mankato, MN · Hybrid

$55K - $90K/yr

As a Paralegal/Legal Assistant , you'll be the backbone of their family law practice ensuring ... Draft, proofread, and file pleadings, motions, discovery, and trial materials. * Manage attorney ...

InsCipher

Tax Associate

Saint Cloud, MN · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Plymouth, MN · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the most commonly searched types of Filing jobs in Minnesota? The most popular types of Filing jobs in Minnesota are:
What are popular job titles related to Filing Assistant jobs in Minnesota? For Filing Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Minnesota look for? The top searched job categories for Filing Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Filing Assistant jobs? Cities in Minnesota with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Minnesota as of May 2026, with employment types broken down into 76% Full Time, 22% Part Time, and 2% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Legal Assistant

Sand Law LLC

Saint Paul, MN • On-site

$22 - $25/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 8 days ago

Job description

POSITION: Legal Assistant
DEPARTMENT: Personal Injury
FLSA STATUS: Full-Time, Non-Exempt
SUPERVISOR: Sr. Paralegal
JOB DESCRIPTION:
The Legal Assistant will be communicating with new clients, insurance companies, police departments, state municipalities, and other agencies while working in our personal injury practice. The Legal Assistant will work directly with paralegals, attorneys, and other employees to open and manage cases for our clients. The position includes potential for upward mobility and advancement within the firm while working alongside other staff and attorneys.
  • Send out introduction emails with Welcome Packet once retainer is received
  • Follow-up with clients to ensure intake is completed and request any initial missing information
  • Letters of representation to appropriate parties / insurance companies / subrogation
  • Ensure that no-fault claims are established; complete and submit application for benefits
  • Request police reports and perform other investigative tasks as needed
  • Verify wage loss information; send out wage loss verification forms; work with client to receive appropriate wage loss documentation; submit wage loss requests to no-fault as needed
  • Assist with maintaining and organizing client files
  • Assist with medical records and itemized billing statement requests
  • Assist with the preparation of and filing of no-fault arbitrations
  • Assist with client communications and updates
  • Send IME Notifications to clients and assist in scheduling IME appointments
  • Assist in maintaining the attorney calendars and scheduling of statements; depositions; mediations; etc.
  • Assist with the litigation process as directed by the paralegal and attorney
  • Draft and send out withdrawal letters as assigned / close client files in Clio / close client files on the Master PI list / submit withdrawal letters to Walker Portal as needed
  • Assist with demands as assigned
  • Assist with the proper handling and documenting of client file costs and invoices
  • Other tasks and duties as assigned and as needed for the proper and efficient handling of client claims/files

REQUIREMENTS:
  • Willingness to learn and work in a fast-paced, dynamic environment.
  • Strong interpersonal skills.
  • Strong attention to detail.
  • Effective time management.
  • Great at working in a team environment.
  • Experience with high activity of phone calls and emails.
  • Proficiency in Google Suite and Microsoft Suite

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
PHYSICAL REQUIREMENTS:
  • Ability to sit for extended periods of time.
  • Ability to stand and walk for prolonged periods, as needed.
  • Lift and carry up to 10 pounds occasionally.
  • Bend, stoop, reach, and grasp objects as necessary.

COMPENSATION PACKAGE:
  • Wage depends on experience
  • 401(k) with company match
  • Medical, Vision & Dental coverage
  • Company paid Short Term & Long-Term Disability
  • Paid parking

Compensation: $22.00 - $25.00 per hour
About Sand Law LLC
Sand Law, LLC, is a powerhouse Minnesota litigation firm with attorneys who specialize in personal injury and offices in St Paul, Minneapolis, Woodbury, and White Bear Lake. Our attorneys have developed a vibrant child injury and personal injury practice, serving all of Minnesota. We also have substantial experience protecting clients involved in personal injury accidents.
In every case we handle, we provide one-on-one legal counsel and advice to guide our clients through their legal challenges to a brighter tomorrow.
Our Mission
Sand Law's core values lay the foundation for the company's mission. Which is, providing the most effective representation in our legal market. The core values laid out below are the backbone for what drives our success as a firm.
Our Philosophy
Every person in the firm must buy into the core values in order for our mission to be achieved. Possessing all five core values is essential to being a part of our team. From client interaction to litigating a case, all five values work together to create the "Sand Law Experience." That is, taking the pressure off the client and carrying their burden all the way to a successful resolution of their case.
Our Core Values
Velocity
We pride ourselves on being expeditious. The aggressive approach the entire team strives for is driven by the fact that we don't sit around and let a matter decay. We are in the driver's seat from day one, so we can steer the outcomes of the case we want.
Positive Mental Attitude
Having a positive attitude in everything we do allows us to set goals and work towards their achievement. This includes thinking of creative ways to problem solve and not letting negative aspects of a matter slant our view of what our goal for the case is.
Always Get It Done
Getting it done is everything. It is tied to everything we do. From client intakes to plea negotiations, having an "always getting it done" mindset allows us to keep our eyes on the prize.
Loyalty
Being loyal to the Sand Law Family creates long lasting trust amongst each other.

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