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Filing Assistant Jobs in Minnesota (NOW HIRING)

Grant-Shannon

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Legal Administrative Assistant

Minneapolis, MN · On-site

$60K - $80K/yr

Coordinate signatures, filings, document production, and matter-related materials * Maintain organized electronic client and matter files * Assist with time entry, billing, expenses, and other ...

accessible

Office Assistant - temporary

Saint Paul, MN

$22 - $24/hr

Maintain appropriate records, including resident and applicant files * Assist with the move-in process and intake functions * Answering telephone inquiries, maintaining interest lists and waiting ...

Robert Half

Paralegal

Minneapolis, MN · On-site

$22 - $25/hr

... filings, assist with document production tasks such as Bates labeling, and work within e-discovery systems to manage case materials. • Communicate with clients, attorneys, and internal support ...

Grant-Shannon

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Legal Assistant

Minneapolis, MN · On-site

$60K - $80K/yr

The Legal Assistant plays a crucial role in supporting attorneys and legal teams by managing ... This role involves preparing legal documents, conducting research, maintaining case files, and ...

InsCipher

Tax Associate

Plymouth, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Rochester, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Minneapolis, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Duluth, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Saint Cloud, MN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Grant-Shannon

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Litigation Legal Administrative Assistant

Minneapolis, MN · On-site

$55K - $85K/yr

... filings Ensure accuracy, consistency, and compliance with court requirements and deadlines ... calendars Assist with discovery, hearing, and trial preparation Client & Case Management ...

Husch Blackwell Llp

Paralegal Assistant

Minneapolis, MN · On-site

... Assistant position. This position may be filled remotely, our virtual office The Link, or in any of ... Provide attorneys and paralegals with assistance in managing case files, docketing, filing, overall ...

Messerli Kramer PA

LEGAL ASSISTANT

Plymouth, MN · On-site

$18/hr

Review files based on client criteria and handle time-sensitive documents * Prepare documents for litigation * Perform account reviews * Process bank and wage garnishments * Work closely with courts ...

MESSERLI & KRAMER P.A.

LEGAL ASSISTANT

Minneapolis, MN · On-site

$18/hr

Review files based on client criteria and handle time-sensitive documents * Prepare documents for litigation * Perform account reviews * Process bank and wage garnishments * Work closely with courts ...

MESSERLI KRAMER P.A.

LEGAL ASSISTANT

Plymouth, MN · On-site

$18/hr

Review files based on client criteria and handle time-sensitive documents * Prepare documents for litigation * Perform account reviews * Process bank and wage garnishments * Work closely with courts ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Minnesota? The most popular types of Filing jobs in Minnesota are:
What are popular job titles related to Filing Assistant jobs in Minnesota? For Filing Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Minnesota look for? The top searched job categories for Filing Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Filing Assistant jobs? Cities in Minnesota with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Minnesota as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Legal Administrative Assistant

Legal Administrative Assistant

Grant-Shannon

Minneapolis, MN • On-site

$60K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

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Job description

Legal Administrative Assistant


Minneapolis, MN | Hybrid | $60,000–$80,000


Our client, a highly regarded Minneapolis law firm, is seeking an experienced Legal Administrative Assistant to support a busy team of attorneys. This is an excellent opportunity for a seasoned legal administrative professional who enjoys being a trusted partner to attorneys, takes pride in producing polished work, and knows how to stay one step ahead in a fast-paced law firm environment.

We are specifically seeking candidates with prior law firm experience who understand the pace, professionalism, confidentiality, and attention to detail required in legal support.


What You’ll Do

  • Provide high-level administrative support to multiple attorneys
  • Prepare, revise, proofread, and format legal documents and correspondence
  • Manage complex calendars, meetings, deadlines, and scheduling
  • Coordinate signatures, filings, document production, and matter-related materials
  • Maintain organized electronic client and matter files
  • Assist with time entry, billing, expenses, and other administrative functions
  • Track deadlines and proactively follow up on outstanding items
  • Communicate professionally with clients, courts, opposing counsel, and internal teams
  • Anticipate attorney needs and help keep matters and workflows moving forward
  • Handle confidential and sensitive information with discretion


What We’re Looking For

  • Prior experience working in a law firm environment
  • Experience as a Legal Administrative Assistant, Legal Assistant, Legal Secretary, or similar legal support professional
  • Demonstrated experience directly supporting attorneys
  • Strong Microsoft Word and Outlook skills
  • Excellent proofreading, formatting, and organizational abilities
  • Ability to manage competing priorities and shifting deadlines
  • Professional, responsive, and proactive communication style
  • Strong judgment and exceptional attention to detail


Experience supporting attorneys in litigation, business litigation, intellectual property, or real estate is especially valuable.


Why Consider This Opportunity?

  • $60,000–$80,000 salary, depending on experience
  • Hybrid work flexibility
  • Comprehensive benefits, including health, dental, vision, 401(k), and paid time off
  • Opportunity to join a highly regarded and established law firm
  • Professional environment with sophisticated legal work
  • Long-term career opportunity for an experienced legal support professional

If you are an experienced Legal Administrative Assistant who may be ready for a stronger opportunity, better fit, or next step in your career, we would welcome a confidential conversation.


Apply today for confidential consideration.


Grant-Shannon has been connecting exceptional talent with exceptional organizations since 2001.