Faculty Recruiter Jobs (NOW HIRING)

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category: Academic Staff
Employment Type: Terminal (Fixed Term)
Job Profile: Physician Recruiter
Job Summary:
The Faculty Recruiter is responsible for providing overall management of the faculty recruitment process for a subset of departments within the School of Medicine and Public Health. This includes recruitment, marketing and outreach, appointment processing and onboarding of new faculty. The incumbent is expected to employ strategies to attract both passive and active job seekers to fill faculty roles and establish a talent pipeline.
Additional Position Details:

• Terminal, 24-month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location

Success in this role requires the following knowledge, skills, and abilities:
HR Expertise

• Ability to assess and interpret job criteria and operational needs for consistent, effective candidate sourcing

Documentation Compliance

• Strong attention to detail in reviewing, tracking, and maintaining recruitment records to ensure completeness, accuracy, and policy compliance

Communication & Customer Support

• Ability tomaintainconfidentiality and appropriately handle sensitive situations with tact and discretion
• Strong interpersonal and customer service skills inadvisingmanagement oncomplex policies andrecruitment best practices while building strong partnerships and trust
• Ability to develop lasting relationships with candidates,anticipatetheir needs, manage expectations, and represent the organization in a professional and engaging manner to attract andretaintop physician talent.

Process Management & Data Administration

• Strongproficiencyin organizing and prioritizing high-volume workloads
• Ability to use HR systems and databases to manage end-to-end recruitment processes, including intake, tracking, updates, and closure
• Skill in developing andmaintainingcollaborative relationships within a cross-functional team environment

Analytical Thinking & Problem Solving

• Ability to problem-solve or escalate toappropriate partiesbased on severity, complexity, or urgency of a situation.
• Critical thinking skills to evaluate data, documentation, and trends for decision-making and process improvement

Candidates who additionallydemonstratethe following will be given first consideration:

• Skill in developing highly targeted sourcing strategies based on unique operational needs
• Knowledge of required recruitment documentation standards and audit practices to ensure legal compliance
• Ability to analyze recruitment data, trends, and business needs to contribute to workforce planning strategies

Key Job Responsibilities:

• Contributes to the development of workforce planning strategies and objectives for a specified work unit

• Sources, recruits, interviews, and recommends external and internal candidates for hire

• Processes lifecycle recruitment transactions in various mediums to ensure accurate and timely entry of necessary information as required by established rules and regulations

• Serves as a subject matter expert and liaison to management to provide advice on recruitment best practices and disseminate applicable policies and procedures

• Analyzes, compiles, and disseminates recruitment records according to established policies and procedures

• Delivers and implements health system HR priorities to achieve business unitobjectiveswhile ensuring a high degree of consistency throughout the health system

Department:
School of Medicine and Public Health, Human Resources
SMPH Human Resources is dedicated to fostering a supportive workplace for our faculty, staff and students. Our multifaceted team comprises experts in Employee Relations, HIPAA Privacy, HR Services and Talent Management, each committed to enhancing the employee experience through proactive support and strategic initiatives. Together, we strive to empower our community, uphold the highest standards of professionalism, and drive the success of the School of Medicine and Public Health (SMPH).
Compensation:
The startingsalaryfor the position is$80,000annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to thecampus benefitswebpage and theSMPH Faculty / Academic Staff Benefits Flyer 2026.
Required Qualifications:

• At least 3 years of experience working in Human Resources with demonstrated career progression in navigating and providing consultation on recruitment policies and/or processes
• Experience utilizing applicant tracking systems (ATS) and other recruitment technologies to manage the full recruitment lifecycle, maintain accurate candidate records, and support efficient hiring processes.
• Experience contributing to improvements in customer support, documentation, or compliance metrics; preferably through processes or workflows related to recruitment

Preferred Qualifications:

• At least 1 year of experience working directly within an academic and/or healthcare environment is strongly preferred
• Experience working within a multi-person process or workflow

Education:

• Associate's Degree, Preferred

How to Apply:
For the best experience completing your application, werecommend usingChromeorFirefoxas your web browser.
To apply for this position, select either "I am a current employee" or "I am not a current employee" underApply Now. You will then be prompted to upload your application materials.
Important:The application has onlyoneattachment field. Upload the following documents in that field, either as asingle combined fileor as multiple filesin the same upload area.

• Cover letter (required)
• Resume (required)

Your cover letter should address how your training and experiencealignwith theRequired and Preferred Qualificationslisted above. Please specifically provide examples thatdemonstrateyour experience in each of the following:

• Career progressionin navigating and providing consultation on recruitment policies and/or processes;
• Management of high-volume recruitments with data on how many searches managed at one time and how applicant tracking systems (ATS) and other recruitment technologies were incorporated into your processes or workflow;
• Process improvement that resulted in measurable organizational impact on workflow, collaboration, or reporting,and your role in those efforts.

Applicationreviewers will rely on these written materials todeterminewhich applicants move forward in the process. References will be requested fromfinalcandidates. All applicants will be notified once the searchconcludesand a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Aisha Liebenow,liebenow@wisc.edu
Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.