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Executive Secretariat Jobs (NOW HIRING)

Dezign Concepts LLC

Executive Engagement Facilitator

Mclean, VA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Executive Engagement Facilitator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through ...

Peraton

Executive Protocol Coordinator

Mclean, VA · On-site

$27.50 - $37.25/hr

The Executive Protocol Coordinator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through ...

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Executive Secretariat information

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$46K

$86.4K

$133K

How much do executive secretariat jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive secretariat in the United States is $86,368.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,000.00 and $94,500.00 per year, depending on experience, location, and employer.

What is an executive secretariat?

An Executive Secretariat is an administrative office or team responsible for providing high-level support to executive leaders or governing bodies within an organization. Their duties typically include managing correspondence, preparing agendas and reports, organizing meetings, and ensuring the smooth flow of information between executives and other departments. The Executive Secretariat plays a crucial role in facilitating decision-making processes and ensuring organizational efficiency. They often handle confidential information and act as a liaison between executives and various stakeholders.

How does an executive secretariat typically interact with senior leadership and other departments within an organization?

An Executive Secretariat serves as a central point of coordination between senior leadership and various departments, ensuring that communication flows smoothly and that key initiatives are tracked effectively. They often manage executive schedules, prepare briefing materials, and facilitate meetings, which requires frequent collaboration with managers, HR, finance, and other teams. This role also involves handling confidential information and supporting decision-making processes, making discretion and professionalism essential. Regular interaction with a wide range of stakeholders offers valuable insight into organizational operations and can provide opportunities for professional growth.

What are the key skills and qualifications needed to thrive as an executive secretariat, and why are they important?

To thrive as an Executive Secretariat, you need strong organizational skills, attention to detail, and a solid background in office administration, often supported by a relevant degree or diploma. Proficiency in office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Exceptional communication, discretion, and the ability to multitask under pressure are crucial soft skills. These competencies ensure that executives are effectively supported, confidential information is handled appropriately, and organizational operations run smoothly.

What is the difference between Executive Secretariat vs Administrative Assistant?

AspectExecutive SecretariatAdministrative Assistant
CredentialsTypically requires a diploma or degree in office administration or related fieldsOften requires a high school diploma; some roles prefer post-secondary education
Work EnvironmentCorporate offices, executive departments, high-level meetingsVarious settings including offices, schools, government agencies
Employer & Industry UsageUsed in corporate, government, and non-profit sectors for supporting executivesCommon across industries for general administrative support
Job ResponsibilitiesManaging schedules, preparing reports, coordinating communications for executivesHandling correspondence, filing, data entry, and general clerical tasks

The main difference between an Executive Secretariat and an Administrative Assistant lies in their scope and level of responsibility. Executive Secretariats typically support high-level executives with specialized tasks, requiring specific credentials and experience. Administrative Assistants provide broader administrative support across various roles and industries. Both roles are essential for organizational efficiency but differ in complexity and focus.

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Cities with the most Executive Secretariat job openings:

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What states have the most Executive Secretariat jobs?

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Executive Secretariat jobs near you
Infographic showing various Executive Secretariat job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $86,368 per year, or $41.5 per hour.

Project Analyst - NGB Executive Secretariat 1

Summit Technologies, Inc.

Arlington, VA • Hybrid

$80K - $140K/yr

Full-time

Re-posted 7 days ago

Job description

Project Analyst - NGB Executive Secretariat

Location: Arlington, VA / Washington, DC area, including NGB, TARC, Pentagon, ANGRC, Joint Base Andrews, and authorized telework locations
Work Arrangement: On-site/hybrid as authorized; remote work is not permitted
Clearance: Secret required; Top Secret preferred
Employment Type: Full-time
Status: Contingent upon contract award

Position Summary

Summit Technologies is seeking a Project Analyst to support the National Guard Bureau Executive Secretariat. The Project Analyst will support staff action control, tasker management, meeting coordination, document routing, suspense tracking, research, and executive-level administrative support for NGB senior leader workflows.

Responsibilities

  • Receive, enter, route, track, update, and close staff actions and taskers.
  • Support tasker management across approved Government systems and networks.
  • Assist with determining appropriate Offices of Primary Responsibility and coordinating offices.
  • Maintain task status trackers, suspense logs, calendars, rosters, and repository records.
  • Support meeting invitations, RSVP tracking, attendee accountability, and read-ahead coordination.
  • Conduct research and compile information for senior staff action products.
  • Provide reminders for due and overdue taskers.
  • Coordinate with Action Officers, Workflow Managers, and Government staff.
  • Support document packaging, distribution, archiving, and final action tracking.
  • Maintain professional conduct and confidentiality in an executive staff environment.

Required Qualifications

  • Bachelor's degree preferred.
  • Three years of relevant experience in staff support, task management, project analysis, executive administrative support, military staff operations, or workflow coordination.
  • Strong Microsoft Office skills, especially Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong written and verbal communication skills.
  • Ability to manage multiple deadlines and work in a fast-paced headquarters environment.
  • Ability to obtain and maintain CAC and Government system access.

Preferred Qualifications

  • Experience supporting NGB, DoD, Army, Air Force, or Joint Staff organizations.
  • Experience with ETS, ETMS2, CATMS, JSAP, TMT, SharePoint, or similar task management systems.
  • Experience supporting senior military or civilian leaders.
  • Familiarity with official correspondence and staffing processes.

* Note: The anticipated salary range for this contingent upon award position is $80,000 to $140,000 annually. The final offered salary will be determined by the candidate's specific qualifications, relevant experience, location, and the final funding level approved by the client upon contract award. 

Summit is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. VEVRAA Federal Contractor. Summit gives preference to protected veterans. 
Position descriptions serve as a guideline and may not be construed as a guarantee of employment.  Summit is an at-will organization. 

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