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Executive Secretariat Jobs (NOW HIRING)

US Federal Solutions

Executive Assistant

Washington, DC · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Alafaya, FL · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Alafaya, FL

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, DC · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, VA · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, DC · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Orlando, FL · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, DC · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, VA · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

US Federal Solutions

Executive Assistant

Washington, DC · On-site

... Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and ... Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ...

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Executive Secretariat information

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$86.4K

$133K

How much do executive secretariat jobs pay per year?

As of Jun 10, 2026, the average yearly pay for executive secretariat in the United States is $86,368.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,000.00 and $94,500.00 per year, depending on experience, location, and employer.

What is an Executive Secretariat?

An Executive Secretariat is an administrative office or team responsible for providing high-level support to executive leaders or governing bodies within an organization. Their duties typically include managing correspondence, preparing agendas and reports, organizing meetings, and ensuring the smooth flow of information between executives and other departments. The Executive Secretariat plays a crucial role in facilitating decision-making processes and ensuring organizational efficiency. They often handle confidential information and act as a liaison between executives and various stakeholders.

What job makes $10,000 a month without a degree?

An Executive Secretariat typically does not earn $10,000 a month without a degree; high earnings in such roles usually require extensive experience, specialized skills, or advanced education. However, some high-paying roles in sales, real estate, or entrepreneurship can reach this income level without formal degrees, often relying on performance and networking. These roles may involve self-employment, commission-based pay, or entrepreneurial ventures.

How does an Executive Secretariat typically interact with senior leadership and other departments within an organization?

An Executive Secretariat serves as a central point of coordination between senior leadership and various departments, ensuring that communication flows smoothly and that key initiatives are tracked effectively. They often manage executive schedules, prepare briefing materials, and facilitate meetings, which requires frequent collaboration with managers, HR, finance, and other teams. This role also involves handling confidential information and supporting decision-making processes, making discretion and professionalism essential. Regular interaction with a wide range of stakeholders offers valuable insight into organizational operations and can provide opportunities for professional growth.

What is the difference between Executive Secretariat vs Administrative Assistant?

AspectExecutive SecretariatAdministrative Assistant
CredentialsTypically requires a diploma or degree in office administration or related fieldsOften requires a high school diploma; some roles prefer post-secondary education
Work EnvironmentCorporate offices, executive departments, high-level meetingsVarious settings including offices, schools, government agencies
Employer & Industry UsageUsed in corporate, government, and non-profit sectors for supporting executivesCommon across industries for general administrative support
Job ResponsibilitiesManaging schedules, preparing reports, coordinating communications for executivesHandling correspondence, filing, data entry, and general clerical tasks

The main difference between an Executive Secretariat and an Administrative Assistant lies in their scope and level of responsibility. Executive Secretariats typically support high-level executives with specialized tasks, requiring specific credentials and experience. Administrative Assistants provide broader administrative support across various roles and industries. Both roles are essential for organizational efficiency but differ in complexity and focus.

What are the key skills and qualifications needed to thrive as an Executive Secretariat, and why are they important?

To thrive as an Executive Secretariat, you need strong organizational skills, attention to detail, and a solid background in office administration, often supported by a relevant degree or diploma. Proficiency in office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Exceptional communication, discretion, and the ability to multitask under pressure are crucial soft skills. These competencies ensure that executives are effectively supported, confidential information is handled appropriately, and organizational operations run smoothly.
More about Executive Secretariat jobs
What cities are hiring for Executive Secretariat jobs? Cities with the most Executive Secretariat job openings:
What are the most commonly searched types of Secretariat jobs? The most popular types of Secretariat jobs are:
What states have the most Executive Secretariat jobs? States with the most job openings for Executive Secretariat jobs include:
What job categories do people searching Executive Secretariat jobs look for? The top searched job categories for Executive Secretariat jobs are:
Executive Secretariat jobs near you
Infographic showing various Executive Secretariat job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $86,368 per year, or $41.5 per hour.

Executive Assistant

US Federal Solutions

Washington, DC • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Position Overview:
U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.
Requirements
Senior Secretariat Support Specialist
Supporting the Office of the Secretary of the Air Force (SAF)
Employer: US Federal Solutions
US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.
You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.
What You Will Do
Executive & Secretariat Support
  • Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies.
  • Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests.
  • Maintain daily schedules and ensure leadership priorities are executed smoothly.

Correspondence & Document Management
  • Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings.
  • Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments.
  • Track and manage suspenses to ensure deadlines are met and leadership is kept informed.
  • Maintain official files and records in accordance with Air Force and organizational guidelines.

Task Management & Workflow Coordination
  • Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure.
  • Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination.
  • Prepare weekly status reports, suspense updates, and briefing slides for staff meetings.
  • Check for new tasking daily and ensure timely assignment within 24 hours.

Meetings, Events & Travel
  • Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials.
  • Distribute meeting documents, capture and post meeting minutes as required.
  • Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities.

Personnel & Program Support
  • Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs).
  • Support preparation of military and civilian awards and decorations requiring senior leader signatures.
  • Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings.

Collaboration & Technology
  • Support Video Teleconferences (VTCs).
  • Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate.
  • Retrieve documents, conduct limited research, and support staff as needed.

Office Hours:
  • 0800 to 1700 Monday through Friday
  • Onsite at the Pentagon

What We're Looking For
  • Must have a minimum of 4 years applicable experience supporting federal leaders.
  • Active and adjudicated Secret Clearance
  • Bachelor's degree preferred.
  • Extensive experience providing executive or secretariat support to senior government or military leadership.
  • Familiarity with Air Force customs, courtesies, and senior leader protocols.
  • Strong written and verbal communication skills with a high standard for quality and professionalism.
  • Experience managing tasking systems, suspenses, and executive correspondence.
  • Comfort interacting with general officers, senior civilians, and industry executives.
  • Exceptional attention to detail, discretion, and organizational skills.
  • Ability to manage competing priorities in a deadline-driven environment.

Benefits
  • Employer-provided paid Medical / Dental / Vision insurance.
  • Employer matching 401K plan.
  • PTO
  • 11 Federal Holidays
  • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Apply