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Minute Taking Jobs (NOW HIRING)

FasTemps

Executive Assistant

Ann Arbor, MI · Hybrid

$21/hr

Coordinate meetings for executive leaders, including hybrid setups, agenda preparation, material distribution, and minute-taking. * Independently plan complex meetings and events such as executive ...

Awg

Technical Assistant

Huntingdon, PA · Hybrid

$33K - $39K/yr

... minute taking Prepare, format and qualitycheck reports, presentations, dashboards and technical documentation Maintain accurate action logs, document control and structured filing systems Support ...

Cyient

Sr. HR Generalist

Allen, TX · On-site

Coordinate HR-related meetings and events, including room bookings, agenda preparation, and minute taking. * Contribute to the continuous improvement of HR processes and procedures. Job ...

Arctic Slope Native Association

MSO Specialist

Barrow, AK · On-site

$35.27 - $38.94/hr

... minute taking for meetings. • Proficient in the following computer applications: Microsoft Word, Excel, PowerPoint, and E-mail. Ability to type, with no errors, 50 wpm Certification/Licensure: • ...

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Minute Taking information

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$5

$19

$25

How much do minute taking jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for minute taking in the United States is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $23.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Minute Taker, and why are they important?

To thrive as a Minute Taker, you need excellent listening, fast and accurate typing, and strong written communication skills, often supported by experience in administration or secretarial work. Familiarity with word processing software, audio recording tools, and sometimes shorthand or transcription systems is typically required. Attention to detail, discretion, and organizational skills make someone stand out in this position. These competencies ensure that meetings are documented accurately and confidentially, providing reliable records for future reference and decision-making.

What are some common challenges faced by minute takers and how can they be managed effectively?

Minute takers often face challenges such as keeping up with fast-paced discussions, accurately capturing key points without recording every word, and distinguishing between important decisions and side conversations. Managing these challenges involves thorough preparation, such as reviewing the agenda beforehand and familiarizing yourself with participants and topics. Using templates, active listening skills, and clarifying unclear points during or immediately after the meeting can also improve accuracy and efficiency. Collaboration with the meeting chairperson is vital to ensure all critical information is documented effectively.

What is the difference between Minute Taking vs Administrative Assistant?

AspectMinute TakingAdministrative Assistant
Primary RoleRecording meeting discussions and decisionsProviding administrative support, managing schedules, handling correspondence
Skills & CertificationsNote-taking, listening, basic computer skillsOrganizational skills, communication, proficiency in office software
Work EnvironmentMeetings, conferences, corporate settingsOffices, reception areas, virtual environments
Industry UsageLegal, corporate, nonprofit sectorsAll industries requiring administrative support

Minute Taking focuses on accurately recording meeting details, while Administrative Assistants handle broader office tasks. Both roles require organizational skills, but their scope and responsibilities differ significantly.

What is minute taking?

Minute taking is the process of recording the key points, decisions, and action items discussed during a meeting. A minute taker listens carefully and documents the main topics, who said what, and any outcomes or follow-ups that need to be addressed. The minutes serve as an official record of the meeting and are shared with attendees afterward. Accurate minute taking ensures transparency, accountability, and helps participants recall important details.
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Minute Taking jobs near you
Infographic showing various Minute Taking job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 69% Full Time, 29% Part Time, and 1% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $41,000 per year, or $19.7 per hour.
Executive Assistant

Executive Assistant

FasTemps

Ann Arbor, MI • Hybrid

$21/hr

Other

Posted 22 days ago

Job description

Job Title: Executive Assistant Senior
Location: Ann Arbor, MI
Pay Rate: $21.00/hour
Hours: 8:00 AM - 5:00 PM, Monday-Friday
Overview
The University of Michigan is seeking a highly skilled and organized Executive Assistant Senior to provide comprehensive administrative support to executive leaders. This role requires strong organizational abilities, discretion, and the capacity to handle sensitive information while managing a variety of responsibilities in a fast-paced environment.
Schedule Support
  • Manage executive leaders' calendars, exercising discretion and sound judgment.
  • Screen calls and visitors, addressing routine and complex inquiries promptly.
  • Schedule key events requiring executive participation and prepare daily, weekly, and monthly calendar briefings.
Meeting Support
  • Coordinate meetings for executive leaders, including hybrid setups, agenda preparation, material distribution, and minute-taking.
  • Independently plan complex meetings and events such as executive retreats and committee meetings.
  • Manage all logistical aspects, including travel arrangements, meeting prep, and follow-ups.
  • Assist with preparing presentation materials such as PowerPoint slides.
Travel & Reimbursement Support
  • Arrange and manage detailed travel itineraries.
  • Reconcile P-Cards for both the executive leaders and self, following University guidelines.
Communication & Filing Support
  • Draft and manage routine correspondence.
  • Review and prioritize incoming communications, ensuring appropriate follow-up.
  • Maintain organized paper and electronic filing systems for executive leaders.
Coverage & Collaboration Support
  • Provide calendar coverage and support to other administrative assistants when needed.
  • Assist with the Pharmacy Annual Report, coordinating with Michigan Creative, pharmacy managers, and leadership for content and photography.

Required Qualifications
  • Bachelor's degree or equivalent combination of education and experience.
  • 5+ years of high-level administrative support experience.
  • Proven ability to exercise initiative, independent judgment, diplomacy, and maintain confidentiality.
  • Strong organizational skills and experience working with diverse communities.
  • Excellent written, verbal, and interpersonal communication skills, including editing, proofreading, and minute-taking.
  • Strong analytical and critical thinking abilities.
  • Proficiency with Microsoft Office, calendar management, and video conferencing tools (e.g., Zoom).
  • Highly detail-oriented with strong multitasking abilities.
  • Ability to work independently with minimal supervision.

Desired Qualifications
  • Flexible, customer-focused, and solution-oriented attitude.
  • Strong interpersonal skills to engage effectively with diverse groups and levels of leadership.
  • Proven experience collaborating across multiple stakeholders.
  • Ability to meet deadlines in a fast-changing environment while managing competing priorities.
  • Demonstrated ability to plan ahead and solve problems effectively.
  • Positive demeanor and strong work ethic.

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