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Minute Taking Jobs (NOW HIRING)

Jacobs

Administrative Assistant (Data Centers)

Great Falls, MT · On-site

$15.75 - $21.25/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

ATN International Inc

Coordinate executive meetings, including agenda preparation, minute-taking, and follow-up tracking. * Arrange detailed travel logistics, including international itineraries and related requirements.

SerenaGroup

Executive Assistant

$65K/yr

... minute-taking. • Assist with expense reporting, invoice processing, and basic budget tracking. • Support project management activities and ensure timely follow-up on action items. • Conduct ...

SerenaGroup, Inc

Executive Assistant

Cambridge, MA · On-site

... minute-taking. · Assist with expense reporting, invoice processing, and basic budget tracking. · Support project management activities and ensure timely follow-up on action items. · Conduct ...

Jacobs

Administrative Assistant (Data Centers)

Providence, RI · On-site

$18.25 - $24.50/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Chicago, IL

$18.50 - $25/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Sterling, VA · On-site

$17.75 - $24/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Legacy Staffing

Executive Assistant

Bakersfield, CA · On-site

$85K - $95K/hr

We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a ...

Jacobs

Administrative Assistant (Data Centers)

Bogart, GA

$17 - $22.75/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Dallas, TX

$18 - $24/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Little Rock, AR · On-site

$17.25 - $23.25/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Downey, CA · On-site

$18.50 - $25/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Saint Paul, MN · On-site

$18.25 - $24.50/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Wichita, KS

$17.75 - $24/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

Jacobs

Administrative Assistant (Data Centers)

Cary, NC · On-site

$18.25 - $24.75/hr

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. * Additional duties as assigned to support the ICT Engineering Department * * Education

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All JobsMinute Taking Jobs

Minute Taking information

See salary details

$5

$19

$25

How much do minute taking jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for minute taking in the United States is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $23.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Minute Taker, and why are they important?

To thrive as a Minute Taker, you need excellent listening, fast and accurate typing, and strong written communication skills, often supported by experience in administration or secretarial work. Familiarity with word processing software, audio recording tools, and sometimes shorthand or transcription systems is typically required. Attention to detail, discretion, and organizational skills make someone stand out in this position. These competencies ensure that meetings are documented accurately and confidentially, providing reliable records for future reference and decision-making.

What are some common challenges faced by minute takers and how can they be managed effectively?

Minute takers often face challenges such as keeping up with fast-paced discussions, accurately capturing key points without recording every word, and distinguishing between important decisions and side conversations. Managing these challenges involves thorough preparation, such as reviewing the agenda beforehand and familiarizing yourself with participants and topics. Using templates, active listening skills, and clarifying unclear points during or immediately after the meeting can also improve accuracy and efficiency. Collaboration with the meeting chairperson is vital to ensure all critical information is documented effectively.

What is the difference between Minute Taking vs Administrative Assistant?

AspectMinute TakingAdministrative Assistant
Primary RoleRecording meeting discussions and decisionsProviding administrative support, managing schedules, handling correspondence
Skills & CertificationsNote-taking, listening, basic computer skillsOrganizational skills, communication, proficiency in office software
Work EnvironmentMeetings, conferences, corporate settingsOffices, reception areas, virtual environments
Industry UsageLegal, corporate, nonprofit sectorsAll industries requiring administrative support

Minute Taking focuses on accurately recording meeting details, while Administrative Assistants handle broader office tasks. Both roles require organizational skills, but their scope and responsibilities differ significantly.

What is minute taking?

Minute taking is the process of recording the key points, decisions, and action items discussed during a meeting. A minute taker listens carefully and documents the main topics, who said what, and any outcomes or follow-ups that need to be addressed. The minutes serve as an official record of the meeting and are shared with attendees afterward. Accurate minute taking ensures transparency, accountability, and helps participants recall important details.
More about Minute Taking jobs
What cities are hiring for Minute Taking jobs? Cities with the most Minute Taking job openings:
What states have the most Minute Taking jobs? States with the most job openings for Minute Taking jobs include:
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Minute Taking jobs near you
Infographic showing various Minute Taking job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 69% Full Time, 29% Part Time, and 1% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $41,000 per year, or $19.7 per hour.

Administrative Assistant (Data Centers)

Jacobs

Indianapolis, IN

$17.25 - $23.25/hr

Other

Posted 8 days ago

Job description

This job opportunity is available at ANY location in the United States. Ideally, selected candidates will be near a JACOBS U.S. based office.

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

  • Provide administrative coordination to ensure projects under the ICT Department proceed in a timely and efficient manner.

  • Prepare, proofread, and distribute correspondence, reports, presentations, and technical documentation.

  • Support the preparation of reports and process flow charts using a variety of computer applications

  • Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees

  • Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution

  • Assist in the development of continuous improvement initiatives

  • Assist in the data entry for staffing plans

  • Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items.

  • Additional duties as assigned to support the ICT Engineering Department

  • Education

  • Associate's degree or higher in Business Administration, Office Management, Information Technology, or a related field is preferred.

  • Equivalent combination of education and relevant work experience will be considered.

  • Experience

  • Minimum 2-3 years of administrative experience, preferably within a technology, engineering, or IT environment.

  • Experience supporting senior-level management or department heads.

  • Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint).

  • Familiarity with IT service management (ITSM) tools or ticketing systems is an advantage.

  • Basic understanding of ICT concepts and terminology to facilitate effective communication within the department.

  • Experience with document management systems and electronic filing.

  • Core Competencies

  • Excellent organizational skills with the ability to manage multiple priorities and deadlines.

  • Strong written and verbal communication skills.

  • High level of discretion, professionalism, and attention to detail.

  • Proactive problem-solving ability and a collaborative team-oriented mindset.

  • Ability to work independently with minimal supervision.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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