Executive Recruiting Jobs in Raleigh, NC (NOW HIRING)

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Duties and Responsibilities of this Level

Executive Leadership Support

• Provide direction and prioritization standards for the screening and management of the executive's correspondence, email, calendar, meeting requests, and other communications using expert judgment and knowledge of organizational priorities.
• Anticipate executive needs and proactively coordinate resources, information, and stakeholders to support timely decision-making and issue resolution.
• Serve as a primary point of contact for nursing leadership, health system executives, academic partners, physicians, administrators, and external organizations.
• Coordinate and manage complex calendars, executive meetings, leadership retreats, board presentations, and special events.
• Draft, edit, and prepare executive communications, correspondence, reports, agendas, meeting summaries, presentations, and briefing materials.
• Handle highly sensitive and confidential information related to strategic planning, personnel matters, financial operations, and organizational initiatives.

Project Management and Strategic Initiative Support

• Provide project coordination and management support for Nursing and Patient Care Services strategic priorities, operational initiatives, and executive-sponsored projects.
• Develop and maintain project plans, timelines, milestones, action-item trackers, and status reports to ensure timely execution of initiatives.
• Coordinate cross-functional teams and stakeholders to support project implementation, communications, and follow-up activities.
• Monitor project progress, identify risks, barriers, or dependencies, and escalate issues as appropriate.
• Facilitate meetings related to strategic initiatives, including agenda development, documentation of decisions, tracking deliverables, and monitoring accountability for completion.
• Prepare executive dashboards, scorecards, and reports summarizing project status, outcomes, and organizational performance metrics.
• Support change management efforts by coordinating communications, stakeholder engagement activities, and implementation plans.
• Assist with process improvement initiatives by gathering data, conducting research, analyzing workflows, and recommending operational efficiencies.

Operational and Financial Management

• Prepare operational, strategic, and financial reports reflecting organizational performance, trends, risks, and recommendations.
• Assist in budget development, monitoring, forecasting, and reconciliation activities for Nursing and Patient Care Services.
• Analyze trends and data to support executive decision-making and organizational planning.

Communication and Relationship Management

• Maintain effective working relationships with leaders throughout Duke University Health System, Duke University School of Nursing, affiliated organizations, and external partners.
• Receive and initiate regular communications on behalf of executive leadership with healthcare executives, professional organizations, academic institutions, government agencies, community partners, and external stakeholders.
• Represent the department on committees, workgroups, and project teams as designated.
• Interpret departmental policies and procedures and communicate operational guidance consistent with organizational practices and executive direction.

Leadership and Administrative Oversight

• Plan, organize, and coordinate administrative functions supporting the Office of the Chief Nurse Executive and Nursing and Patient Care Services leadership.
• May provide oversight, workflow coordination, onboarding support, training, or functional supervision of administrative support personnel.
• May provide support recruitment activities, performance management documentation, departmental onboarding, and workforce planning initiatives as assigned.
• May monitor attendance records, timekeeping processes, and administrative documentation as appropriate.

Required Qualifications at this Level

Experience

Eight years of progressively responsible C-Suite executive administrative support with experience in a complex healthcare, academic medical center, or corporate environment.

Experience supporting senior executives, strategic initiatives, and large-scale projects is required.

Education, Degrees, Licensure, and/or Certification

CAP and MOS certifications highly preferred 

Bachelor's degree preferred.

• Work requires a business administration, healthcare administration, communications, or related field background generally equivalent to a bachelor's degree.

Knowledge, Skills, and Abilities

• Demonstrated knowledge of healthcare operations and organizational structures.
• Strong project management, organizational, and prioritization skills.
• Ability to manage multiple complex projects simultaneously and meet competing deadlines.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Advanced skills in developing presentations, reports, meeting materials, and executive communications.
• Ability to analyze data and prepare concise executive summaries and recommendations.
• Strong relationship-building and stakeholder management skills.
• Excellent written and verbal communication skills.
• Demonstrated proficiency in Microsoft Office applications, including Excel, PowerPoint, Teams, and project management tools.
• Ability to work independently and proactively in a fast-paced executive environment.
• Attention to detail, critical thinking, and problem-solving skills.
• Demonstrated ability to coordinate complex initiatives involving multiple departments and stakeholders.