Executive Prison Secretary Jobs (NOW HIRING)

Position Details
Position Information
Recruitment/Posting Title
Secretary III UCHC SWSP
Job Category
Staff & Executive - Administrative & Support - General
Department
UCHC-South Woods Psn-Ancillary
Overview
University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff.
We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments.
We Care. We Teach. We Heal. We Improve.
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Posting Summary
Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for Southwoods State Prison, located in Bridgeton, NJ.
The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities.
Duties include:

• Provides word processing and typing skills in preparation of various correspondence and reports.
• Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC
• Maintains an accurate data and filing system to meet the needs of the unit
• Demonstrates knowledge of Banner and Procurement policies and procedures.
• Provides general office clerical support maintaining routine functions of the Unit and Department of Corrections.

FLSA
Nonexempt
Grade
170
Salary Details
Minimum Salary
26.16
Mid Range Salary
26.66
Maximum Salary
27.46
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time
Working Hours
40
Standard Hours
40.00
Daily Work Shift
Day
Work Arrangement
This position requires a full onsite work arrangement.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• Excellent writing, organizational and communication skills a must.
• Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience.
• May be required to work evening and weekends at various locations depending on office needs.
• Valid Driver's License. Must possess own vehicle or alternative means of transportation.

Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements.
Posting Details
Posting Number
26ST0875
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Off Campus
City
Bridgeton
State
NJ
Location Details
Southwoods State Prison, located in Bridgeton, NJ
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement