Executive Onboarding Jobs (NOW HIRING)

The Executive Business Partner provides high-level administrative, operational and coordination support to the executive leadership. This role requires exceptional organizational judgment, discretion, and the ability to operate across executive administration, customer credit support and corporate communications. The position serves as a central point of coordination between leadership, operations, finance, legal, sales and external stakeholders.

The ideal candidate is highly detail-oriented, comfortable in a fast-paced, field-driven environment, and capable of managing sensitive financial and corporate information while supporting the company's public-facing brand and communications.

Essential Functions

• Manage executive calendars, scheduling and travel arrangements across multiple locations.
• Prepare correspondence, reports, presentations and briefing materials for executive meetings.
• Serve as a liaison between executives and internal departments, customers, vendors and advisors.
• Coordinate board meetings, executive leadership meetings and strategic planning sessions.
• Handle confidential and sensitive information with discretion and professionalism.
• Track action items, deadlines and follow-ups for executive initiatives.
• Assist with document management, contract routing and signature coordination.
• Support the credit and finance teams with administrative aspects of customer credit processes.
• Assist in gathering, organizing, and maintaining credit applications, financial statements and related documentation.
• Coordinate credit approvals, renewals, and updates with sales, finance and legal teams.
• Track credit limits, expiration dates and required customer documentation.
• Communicate professionally with customers regarding credit documentation requests and status updates.
• Maintain accurate credit files and ensure compliance with internal policies and record retention requirements.
• Assist with lien waivers, notices and other credit-related administrative tasks as needed.
• Assist in managing the company's social media presence across platforms (e.g., LinkedIn, Facebook, Instagram).
• Draft, schedule, and publish professional social media posts highlighting company milestones, fleet additions, safety initiatives, job openings and community involvement.
• Coordinate with leadership, operations, and marketing vendors to gather content, photos and updates.
• Ensure social media content aligns with brand standards, tone and compliance requirements.
• Monitor engagement, comments and messages and route inquiries appropriately.
• Maintain a content calendar and assist with basic analytics and reporting.
• Support internal communications initiatives as needed.
• Support executive onboarding, offboarding and internal communications.
• Coordinate with legal and HR on policy acknowledgments, training logistics and executive documentation.
• Assist with special projects, acquisitions, branch openings or operational initiatives.
• Perform other duties as assigned in support of executive leadership and company operations
• Other job tasks and functions as assigned.

• 3+ years of experience as an Executive Assistant or senior administrative professional, preferably in construction, equipment rental, logistics or a related industry.
• Strong organizational, time management and prioritization skills.
• High level of professionalism and discretion with confidential information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and common collaboration tools.
• Strong written and verbal communication skills.
• Ability to work independently and manage competing priorities.
• Experience supporting senior executives in a multi-location or field-based organization.
• Familiarity with credit processes, accounts receivable or financial documentation.
• Experience managing or supporting corporate social media accounts.
• Basic understanding of equipment rental operations and customer workflows.
• Experience coordinating with legal, finance or HR departments.

Why Join Paragon Pro Rentals?

• Competitive Compensation: Salary based on experience, ensuring your skills and expertise are rewarded.
• Growth Opportunities: Be part of a growing company where your reliability and skills can lead to career advancement.
• Supportive Environment: Work with a dedicated team that values safety, collaboration, and excellence.
• Outstanding Benefits: Enjoy a very competitive benefits package designed to support your health, wellness, and future -
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Short- or long-term disability insurance
  • Life insurance
  • Health savings accounts
  • Employee Assistance Program

About the Company
Paragon Pro Rentals is a premier independent equipment rental and sales company dedicated to serving the construction and industrial sectors. We offer an extensive selection of high-quality equipment, including aerial lifts, construction and industrial forklifts, material handling solutions, utility vehicles, earthmoving machinery, generators, and more, ensuring our clients have the reliable tools they need to excel on every project.

Paragon Pro Rentals is an Equal Opportunity Employer.