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Executive Assistant Operations Manager Jobs in California

Exos

Assistant Operations Manager

San Diego, CA · On-site

$70K - $72K/yr

As our new Assistant Operations Manager, you will: * Develop, coordinate, manage and maintain the ... executive coaching, and personal development programming. Our professional athlete training ...

Exos

Assistant Operations Manager

San Diego, CA · On-site

$70K - $72K/yr

As our new Assistant Operations Manager, you will: * Develop, coordinate, manage and maintain the ... executive coaching, and personal development programming. Our professional athlete training ...

MV Transportation

Assistant Operations Manager

Carson, CA · On-site

$79K - $82K/yr

The Assistant Operations Manager is primarily responsible for but not limited to: * Effectively manage on-time performance and driver availability. * Effectively manage all call center functions.

Kona Ice

Assistant Operations Manager

San Diego, CA · On-site

$20 - $22/hr

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

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Executive Assistant Operations Manager information

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$27.6K

$57.3K

$107.1K

How much do executive assistant operations manager jobs pay per year?

As of Sep 1, 2026, the average yearly pay for executive assistant operations manager in California is $57,333.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $66,100.00 per year, depending on experience, location, and employer.

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are popular job titles related to Executive Assistant Operations Manager jobs in California?

For Executive Assistant Operations Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Operations Manager jobs in California look for?

The top searched job categories for Executive Assistant Operations Manager jobs in California are:

What cities in California are hiring for Executive Assistant Operations Manager jobs?

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Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in California as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $57,333 per year, or $27.6 per hour.

Executive Assistant/Operations to Founder/Managing Partner at Early-stage VC

Bloom Talent

San Francisco, CA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Executive Assistant & Operations Manager

Early-stage AI venture capital firm is looking for an Executive Assistant & Operations Manager to support the Founder/Managing Partner. This is a great opportunity to join an ambitious, high-velocity team at the forefront of AI and own the operational backbone of a growing firm. In this role, you'll manage complex calendars, travel, and inbox for the Managing Partner, plan high-profile LP events and founder meetings, oversee deal flow pipeline and CRM management, and execute special projects. You will also help with building out and managing a new office space. Someone with executive presence who can navigate interactions with various stakeholders while staying scrappy and fast-moving, and has a growth-mindset. Must be tech-savvy and proficient with AI tools. This is a hybrid role ~2 days/week based in Jackson Square in SF. They are looking to secure space near downtown or Jackson Square. 150-190K+ DOE + benefits

Responsibilities:
  • Provide strategic support to the Founder/Managing Partner.
  • Managing complex calendars, anticipating needs, and prioritizing commitments to maximize the Executive's time.
  • Oversee and manage a busy inbox, flagging important communications and ensuring timely responses and follow-ups.
  • Draft communications on behalf of the Executive, including emails, memos, and decks.
  • Coordinate and prepare for meetings with LPs, board members, Founders, and other external stakeholders.
  • Book and manage travel arrangements and trip logistics.
  • Own operational workflows, including vendor management, expenses, and other internal processes.
  • Manage CRM and deal flow pipeline, maintaining detailed notes and holding team accountable on action items.
  • Collaborate with fund operations parties (legal and accounting), and prepare documents to support operations.
  • Partner with the CFO on expense tracking, reimbursements, and financial reconciliations.
  • Plan and execute high-profile events including LP events, founder dinners, and other gatherings, handling all vendor management, contract review and negotiation, guest lists and RSVPs, and on-site logistics.
  • Maintain email campaigns to current and prospective LPs, managing marketing lists and website updates.
  • Implement processes to support scheduling, deal tracking, events, etc., to enhance workflows and efficiency.
  • Support special projects such as office build-out and space planning, brand and content launches, research projects, etc.
Qualifications:
  • 4+ years of previous experience as Executive Assistant, Operations, or similar roles, ideally within venture capital, startups, family offices, or high-growth environments.
  • Exceptional organizational and time-management skills with the ability to handle multiple priorities seamlessly.
  • Excellent written and verbal communication skills with experience drafting professional correspondence and high-stakes documents.
  • Strong judgment, confidentiality, and executive presence in both formal and fast-moving, informal settings.
  • Demonstrated ability to anticipate needs, manage up, and keep teams accountable to timelines and agreed processes.
  • Highly proactive, resourceful, and detail-oriented with a strong sense of ownership and commitment to executional excellence.
  • Comfortable working cross-functionally with legal, finance, and operations teams while adapting to a dynamic, entrepreneurial environment.
  • Tech-savvy and proficient with modern tools such as Google Workspace, Notion, Airtable, CRMs, and AI productivity platforms (e.g., ChatGPT, Claude, Gemini).

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

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