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Executive Assistant In Pharmaceutical Biotech Jobs

Beam Therapeutics

Executive Assistant

Cambridge, MA · On-site

$105K - $145K/yr

... in a growing, fast-paced organization. * Experience supporting an executive management team within a pharmaceutical/biotech organization a plus. The salary range below reflects the full-time base ...

HudsonFlow

Executive Assistant

Manhattan, NY · On-site

As the Executive Assistant at Blooper Biotech, you will play a crucial role in supporting the executive team and ensuring the smooth operation of the organization. Your responsibilities will include:

Phenom People

Executive Assistant

San Jose, CA · On-site

$100K - $130K/yr

Executive Assistant Circulation ZOLL Medical is a growing, innovation-driven company at the ... Experience in the medical device, biotech or pharmaceutical industry is a plus. * Experience in a ...

Becton, Dickinson and Company

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Takes the lead in Pharmaceutical, Biotech, and Personal Care accounts in order to drive revenue across the complete portfolio. Has a "hunter mentality" to pursue opportunity within the assigned ...

NewLimit

Executive Assistant

South San Francisco, CA · On-site

  • Medical

  • Retirement

  • PTO

Position NewLimit is seeking an executive assistant to provide administrative support to the CEO ... Experience in the tech or biotech sector * Experience supporting teams across HR, Operations ...

NewLimit

Executive Assistant

South San Francisco, CA · Hybrid

  • Medical

  • Retirement

  • PTO

Position NewLimit is seeking an executive assistant to provide administrative support to the CEO ... Experience in the tech or biotech sector * Experience supporting teams across HR, Operations ...

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Executive Assistant In Pharmaceutical Biotech information

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$64.5K

$102.5K

How much do executive assistant in pharmaceutical biotech jobs pay per year?

As of Aug 15, 2026, the average yearly pay for executive assistant in pharmaceutical biotech in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an executive assistant in pharmaceutical biotech?

Executive Assistants in pharmaceutical biotech are specialized administrative professionals who support senior executives, such as CEOs, CFOs, or department heads, within biotech or pharmaceutical companies. Their duties include managing complex schedules, coordinating travel, preparing reports and presentations, handling confidential information, and facilitating communication between executives and other departments. Due to the technical and regulated nature of the industry, they often need a strong understanding of biotech terminology and compliance requirements. They play a key role in ensuring that executives can focus on strategic and operational priorities by taking care of essential administrative tasks.

What are the key skills and qualifications needed to thrive as an executive assistant in pharmaceutical biotech, and why are they important?

To thrive as an Executive Assistant in Pharmaceutical Biotech, you need excellent organizational skills, attention to detail, and a solid understanding of the biotech industry, often supported by a bachelor's degree or equivalent experience. Familiarity with industry-specific software, calendar management tools, and regulatory documentation systems is typically required. Superior communication, discretion, and the ability to anticipate needs make someone stand out in this role. These skills and qualities are vital for ensuring seamless executive support, regulatory compliance, and efficient operations in a highly regulated, fast-paced sector.

Is being an executive assistant in pharmaceutical biotech a stressful job?

Being an executive assistant in pharmaceutical biotech can be stressful due to managing complex schedules, tight deadlines, and sensitive information. The role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations in a fast-paced environment.

What are some unique challenges faced by executive assistants in the pharmaceutical biotech industry?

Executive Assistants in pharmaceutical biotech often manage complex schedules that include regulatory meetings, scientific conferences, and cross-functional team collaborations. A key challenge is handling sensitive information related to research, clinical trials, and intellectual property while ensuring compliance with industry regulations. Additionally, the fast-paced and evolving nature of biotech requires adaptability and strong organizational skills to support executives who may travel frequently or juggle multiple high-priority projects. Building strong relationships with both internal teams and external partners is essential for success in this role.
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Executive Assistant In Pharmaceutical Biotech jobs near you
Infographic showing various Executive Assistant In Pharmaceutical Biotech job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

Electra Therapeutics, Inc.

South San Francisco, CA • On-site

Other

Posted 25 days ago

Job description

SUMMARY OF POSITION: Electra Therapeutics is a clinical-stage biotechnology company developing novel therapies targeting signal regulatory proteins (SIRP) for the treatment of immunological diseases and cancer.
The Executive Assistant provides high-level administrative support to the Chief Medical Officer, Chief Scientific Officer, and Human Resources function, enabling them to operate effectively in a fast-paced, dynamic environment by managing competing priorities and ensuring the seamless execution of day-to-day operations. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to thrive in an environment where priorities frequently shift.
The successful candidate will manage complex calendars, travel, meetings, and departmental initiatives while building strong relationships across the organization. The ideal candidate is highly organized, proactive, service-oriented, and committed to delivering exceptional support that enables leaders to remain focused on advancing Electra's scientific, clinical, and business objectives.
KEY RESPONSIBILITIES:
Executive Support
  • Provide dedicated executive support to the Chief Medical Officer, Chief Scientific Officer, and Human Resources function.
  • Manage complex calendars, balancing competing demands while protecting executive time and proactively resolving scheduling conflicts.
  • Manage domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and meeting logistics, while proactively managing schedule changes and ensuring seamless execution.
  • Ensure executives are thoroughly prepared for meetings and engagements through proactive coordination of logistics, materials, stakeholder communications, and follow-up actions.
  • Prepare, submit, and reconcile expense reports accurately and in a timely manner.
  • Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
Medical & Scientific Operations
  • Serve as the primary point of contact for internal and external stakeholders on matters relating to the Chief Medical Officer and Chief Scientific Officer.
  • Coordinate complex schedules involving internal leadership, investigators, scientific advisors, consultants, research collaborators, conference organizers, and other key stakeholders.
  • Coordinate logistics for clinical meetings, investigator meetings, scientific meetings, conferences, and other external engagements in support of the Chief Medical Officer and Chief Scientific Officer, ensuring seamless planning and execution.
  • Partner with cross-functional teams to coordinate departmental priorities and support the successful execution of Medical and Scientific initiatives.
Operational Support & Employee Experience
  • Coordinate complex interview schedules across recruiters, hiring managers, interview teams, and candidates, ensuring a seamless and efficient interview process.
  • Serve as the primary host for onsite candidates by welcoming them, coordinating interview logistics, and creating a positive and professional candidate experience.
  • Plan and coordinate company meetings, employee engagement activities, and special events-including quarterly team-building events, holiday celebrations, all-hands meetings, and other company-sponsored gatherings-managing all logistics from planning through execution.
  • Approach the role with a collaborative, team-first mindset, building strong partnerships across the organization and contributing positively to a culture of trust, teamwork, and shared success.
  • Partner closely with the Facilities Manager and other internal stakeholders to help ensure the office operates efficiently while providing exceptional experience for employees and visitors.
  • Support ad hoc projects and other administrative needs across the organization, as appropriate and as bandwidth allows.
QUALIFICATIONS:
  • 5+ years of experience supporting senior leaders or executives in a fast-paced environment.
  • Demonstrated success supporting multiple executives while effectively managing competing priorities and changing business needs.
  • Highly organized and self-directed with the ability to independently prioritize work, execute with urgency and accuracy, and recognize when to act autonomously versus when to seek guidance.
  • Exceptional organizational, project management, and problem-solving skills, with the ability to manage confidential information and consistently deliver high-quality work with exceptional attention to detail.
  • Outstanding verbal and written communication skills with the ability to interact professionally and confidently with employees, executives, candidates, vendors, and other internal and external stakeholders.
  • Experience supporting senior executives within biotechnology, pharmaceutical, healthcare, or other highly regulated industries preferred.
  • Experience coordinating clinical meetings, recruiting activities, and company events is highly desirable.
  • Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), Adobe Acrobat, DocuSign, SharePoint, and other business productivity tools.
  • Bachelor's degree preferred.

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