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How much do executive administrative jobs pay per year?

As of Sep 2, 2026, the average yearly pay for executive administrative in the United States is $77,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $87,500.00 per year, depending on experience, location, and employer.

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

What does an executive administrative do?

An executive administrative professional provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
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What are the most commonly searched types of Administrative jobs?

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What states have the most Executive Administrative jobs?

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Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $77,966 per year, or $37.5 per hour.

Executive Administrative Assistant

KELLY YOUTH SERVICES INC

Cincinnati, OH • On-site

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Executive Administrative Assistant

K.E.L.L.Y. Youth Services, Inc. also known as KYS is an Ohio 501(c) (3) non-profit corporation operating group homes in Hamilton County, Ohio. KYS facilities range from 4-12 beds. We specialize in 24-hour private non-custodial group homes and independent living programs that foster and empower living and learning for youth aged 9 to 21 years old. Our residential setting programs develop individuals from substitute care to independently living responsible adults.

POSITION TYPE : Administrative – Full Time Exempt

DESCRIPTION : The Executive Administrative Assistant serves as the primary administrative support professional to the KYS Administrator and provides secondary support to the Chief Executive Officer (CEO), Program Director, and Human Resources Department.

REPORTS TO: Agency Administrator

Duties and Responsibilities:

Primary Administrator Support (60-70%)
  • Manage the Administrator's calendar, meetings, appointments, and travel arrangements.
  • Screen calls, emails, and correspondence on behalf of the Administrator.
  • Prepare reports, presentations, spreadsheets, and executive correspondence.
  • Coordinate special projects and strategic initiatives.
  • Maintain confidential records and organizational documents.
  • Prepare meeting agendas, minutes, and track follow-up action items.
  • Assist with board meeting preparation and related documentation.
  • Monitor deadlines and provide reminders regarding critical projects and compliance requirements.
  • Organize files, records, and document management systems.
  • Serve as the Administrator's liaison with department managers, staff, vendors, and community partners.
Executive Leadership Support (15-20%)
  • Provide administrative support to the CEO and Program Director as assigned.
  • Coordinate leadership meetings and executive communications.
  • Prepare organizational reports and supporting documents.
  • Assist with meeting logistics and event planning.
Human Resources Support (10-15%)
  • Assist with recruiting, interview scheduling, and onboarding.
  • Maintain personnel files and training records.
  • Monitor employee credential and training expiration dates.
  • Assist with orientation and employee communications.
  • Support annual performance review processes.
  • Maintain confidentiality of personnel information.
Compliance & Administrative Support (10-15%)
  • Assist with licensing, accreditation, and audit preparation.
  • Maintain compliance documentation and administrative records.
  • Support grant documentation and reporting requirements.
  • Track recurring deadlines and reporting schedules.
  • Assist with policy and procedure distribution and updates.

Education and Experience

  • Bachelor's degree in Business Administrator, Office Administration, HR, or related field preferred.
  • Three years of executive administrative experience required.
  • Experience in nonprofit, healthcare, social services, or behavioral health settings preferred.
  • Knowledgeable in Intuit QuickBooks.
  • Advanced Microsoft 365 proficiency required.

Requirements

  • Exceptional organizational and multitasking skills.
  • Advanced proficiency in Microsoft Outlook, Word, Excel, Teams, and SharePoint.
  • Strong professional writing and communication skills.
  • Ability to handle confidential information with discretion.
  • Excellent judgment, problem-solving, and initiative.
  • Ability to prioritize multiple competing demands.
  • Strong interpersonal and customer service skills.
  • Ability to work independently with minimal supervision.

Apply