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Executive Administrative Jobs (NOW HIRING)

Extell

Executive Administrative Assistant

Manhattan, NY

$90K - $110K/yr

Executive Administrative Assistant Salary Range $90,000.00 - $110,000.00 Salary/year Position Type Full-Time Education Level 4 Year Degree Description Extell Development Company Founded and headed by ...

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How much do executive administrative jobs pay per year?

As of Jun 16, 2026, the average yearly pay for executive administrative in the United States is $77,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $87,500.00 per year, depending on experience, location, and employer.

What are Executive Administrative professionals?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is the highest paid administrative job?

The highest paid administrative roles are often executive assistants to top executives or chief administrative officers, with salaries reaching over $100,000 annually. Senior-level administrative professionals with specialized skills, certifications, or experience in industries like finance or technology tend to earn the highest compensation.

What is an EA salary?

An Executive Assistant's salary varies based on experience, location, and industry, but the median annual pay in the United States is around $60,000 to $70,000. Senior EAs or those supporting high-level executives can earn over $80,000, especially with specialized skills or certifications. Compensation often includes benefits such as health insurance and paid time off.

What are the key skills and qualifications needed to thrive as an Executive Administrative Assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What Is an Administrative Executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

What are executive administrative duties?

Executive administrative duties involve managing schedules, coordinating meetings, handling correspondence, preparing reports, and organizing office operations for executives. These roles often require strong organizational skills, proficiency with office software, and the ability to prioritize tasks efficiently.

How does an Executive Administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What does an administrative executive do?

An administrative executive is responsible for managing office operations, coordinating schedules, preparing reports, and supporting senior management. They often use tools like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

More about Executive Administrative jobs
What cities are hiring for Executive Administrative jobs? Cities with the most Executive Administrative job openings:
What are the most commonly searched types of Administrative jobs? The most popular types of Administrative jobs are:
What states have the most Executive Administrative jobs? States with the most job openings for Executive Administrative jobs include:
Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in the United States as of June 2026, with employment types broken down into 88% Full Time, 5% Part Time, 2% Temporary, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $77,966 per year, or $37.5 per hour.

Executive Administrative Assistant

Royal Vopak

Deer Park, TX

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Start your career as an Executive Administrative Assistant at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact? Improve the world and start as an Executive Administrative Assistant at Vopak.
What will you do as an Executive Administrative Assistant?
Vopak is seeking a new Executive Administrative Assistant. We are looking for a highly organized, detail-oriented professional to serve in a dual-function role supporting senior leadership while also partially supporting the Legal Team. Approximately 70% of this role focuses on executive administrative support - managing calendars, communications, travel, and special projects with precision and discretion. The remaining 30% is dedicated to the Legal Team: assisting with Board of Director meeting preparation, assisting with general organization/administration, and performing basic paralegal support.
What do we offer you?

  • Competitive, market-based compensation package depending on your experience and
  • knowledge.
  • Career development and growth opportunities.
  • Medical / Dental / Vision Insurance
  • Flexible Spending Account Options
  • Short Term/Long Term Disability Insurance
  • Basic and Supplemental Life/AD&D Insurance
  • 401(k) Incentive Savings Plan
  • Paid Holidays (Fixed and floating)
  • Paid Time Off and Sick Days
  • Additional Benefits:
  • Tuition Reimbursement
  • Employee Assistance Program
  • Accident Insurance
  • Legal Plan
  • Critical Illness Insurance
  • Hospital Indemnity Insurance
  • Legal Plan
  • ID Theft Insurance
  • Universal Life
What do we expect from you as an Executive Administrative Assistant?
• 5+ years of combined experience in executive administrative support
• Prior experience supporting C-suite or VP-level executives preferred
• Outstanding written and verbal communication skills
• Exceptional organizational skills and meticulous attention to detail
• High degree of discretion and confidentiality
• Proficiency with the Google Suite
• Ability to manage competing priorities with minimal supervision
Nice to Have:
• Experience in chemical or petrochemical industry preferred
• Familiarity with expense management platforms
• Experience coordinating board meetings and preparing board materials
• Experience with using the Google suite of products
• Bachelor's degree preferred, but not required with equivalent experience
All Company Core Competencies as well as the following job specific competencies:
  • Eagerness to Learn
  • Problem Analysis & Judgment
  • Communication & Listening
  • Planning & Organizing
  • Discipline
  • Teamwork
What does your day look like?
Your core responsibilities are to:
  • Manage complex executive calendars, including scheduling meetings, resolving
  • conflicts, and proactively communicating changes
  • Coordinate domestic and international travel arrangements - flights, hotels, ground
  • transportation, and itineraries
  • Prepare correspondence, presentations, reports, and briefing materials on behalf of the
  • executive(s)
  • Screen and prioritize incoming calls, emails, and meeting requests
  • Plan and coordinate logistics for internal and external meetings, offsites, and events
  • Track action items, deadlines, and follow-ups to keep the executive team on schedule
  • Liaise with board members, clients, vendors, and internal stakeholders on behalf of the
  • executive(s)
  • Handle expense reporting, budget tracking, and invoice processing
  • Coordinate office events, such as Town Halls, preparing for VIP visits, Board Meeting
  • Preparation, etc.
  • Assist with Contract Administration as needed
  • Support Legal Team, special projects and strategic initiatives as assigned

Work Environment
Office AND Terminal Employee
This position requires an employee to be in an office environment as well as exposed to outside elements. Most extreme elements are heat in the summer months of up to 104°F (40°C) and some exposure to cold of generally no less than 15°F (-10°C) in the winter months. There will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous. The employee may enter confined spaces and work in elevated environments. Employees must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe with appropriate PPE.
Physical Demands
Office AND Terminal Employee
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch. The employee may be required to climb ladders/storage tanks up to 50' in height. The employee may be required to enter confined spaces. The employee may occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employees may be required to travel by air, rail, bus, or car.
Applicants must be eligible to work in the United States. The Company will not sponsor immigration or work visas.
Inclusion & Diversity:
Vopak stores vital products with care. Our commitment to care extends to all our stakeholders, including our own employees, new talents and people in our local communities around the globe. We believe that each individual has the right to be treated with respect and dignity, and to work in a professional atmosphere that promotes equal opportunities and prohibits discrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, age, political orientation or trade union membership, allowing everyone at Vopak to develop their full potential.
It is Vopak's policy to employ and administer employees without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, citizenship status, or status as a disabled veteran or veteran of the Vietnam Era and in accordance with federal and state civil rights laws.
Accommodations
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact hr.usa@vopak.com.
Want to start as an Executive Administrative Assistant at Vopak?
Are you ready to share your vision and contribute to Vopak's projects? Then start as an Executive Administrative Assistant and apply now!

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