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Executive Admin Jobs in Vermont (NOW HIRING)

Medsave Healthcare Tpa

Administrative Assistant

Waterbury, VT · On-site

$18 - $24.25/hr

The duties of the Administrative Assistant involve assisting the Executive Administrator, and liaising with customers, vendors, and the Sales, Procurement, Engineering, and Support departments on ...

Medsave Healthcare Tpa

Administrative Assistant

Waterbury, VT · On-site

$18 - $24.25/hr

The duties of the Administrative Assistant involve assisting the Executive Administrator, and liaising with customers, vendors, and the Sales, Procurement, Engineering, and Support departments on ...

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Executive Admin information

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in Vermont?

The most popular types of Admin jobs in Vermont are:

What are popular job titles related to Executive Admin jobs in Vermont?

For Executive Admin jobs in Vermont, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in Vermont look for?

The top searched job categories for Executive Admin jobs in Vermont are:

What cities in Vermont are hiring for Executive Admin jobs?

Cities in Vermont with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in VT?

For Executive Admin jobs in VT, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Vermont as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution.

Executive Director of Human Resources & Organizational Development

Vive Adolescent Care

Saint George, VT • On-site

$150 - $200/hr

Other

Re-posted 17 days ago

Key responsibilities

  • Lead Vive's people strategy and oversee all Human Resources operations.

  • Oversee all recruiting, hiring, onboarding, and employee development activities.

  • Participate in the rotating Executive Admin-on-Call schedule to support workplace and behavioral health emergencies.

Job description

Executive Director of Human Resources & Organizational Development

Department: Administration

Reports To: Executive Administrator

Direct Reports:

  • HR Admin assitant
  • Administrative Support (as assigned)
  • Future Human Resources Team Members

Executive Admin-on-Call: Required participation in the rotating Executive Admin-on-Call schedule (additional stipend provided).

Position Overview

The Executive Director of Human Resources & Organizational Development is responsible for leading Vive's people strategy and developing the workforce that supports exceptional behavioral healthcare for adolescents and their families.

Vive operates a comprehensive behavioral health continuum that includes psychiatric hospitalization, intermediate secure care, residential treatment, partial hospitalization, and outpatient transition services. Every employee contributes to creating a safe, therapeutic environment where adolescents can stabilize, heal, and successfully transition home.

This executive leader oversees all Human Resources operations while serving as a strategic advisor to leadership on workforce planning, talent acquisition, organizational culture, employee engagement, leadership development, succession planning, and performance management.

The Executive Director is expected to build systems that allow Vive to grow while maintaining exceptional employee engagement, regulatory compliance, patient safety, and operational excellence.

Minimum QualificationsEducation
  • Bachelor's Degree in Human Resources, Business Administration, Healthcare Administration, Organizational Leadership, or related field required
  • SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred
Experience
  • 3 years of progressive Human Resources leadership
  • 1-3 years of executive or senior leadership experience
  • Healthcare, behavioral health, or hospital experience preferred
  • Experience leading organizational growth and change initiatives
  • Experience supervising managers and professional staff
Knowledge & Skills
  • HR compliance
  • Joint Commission standards
  • CMS and State regulations
  • Workforce planning
  • Compensation and benefits
  • Leadership coaching
  • Employee relations
  • Performance management
  • HRIS systems (Paycor preferred)
  • Excellent communication and executive decision-making skills
  • Serve as a member of the Executive Leadership Team.
  • Develop and execute Vive's workforce strategy.
  • Participate in organizational strategic planning.
  • Support organizational growth through workforce planning.
  • Develop annual HR goals aligned with organizational priorities.
  • Advise leadership on organizational design and staffing strategies.
  • Lead organizational change initiatives.
Talent Acquisition
  • Oversee all recruiting and hiring activities.
  • Develop proactive recruitment strategies.
  • Reduce organizational vacancies.
  • Build recruiting partnerships with schools and professional organizations.
  • Improve hiring efficiency and quality.
  • Maintain current job descriptions and career pathways.
Employee Development
  • Oversee onboarding and orientation.
  • Ensure competency validation for all new employees.
  • Develop leadership training curriculum.
  • Support continuing education initiatives.
  • Build succession plans for key leadership positions.
Employee Relations
  • Lead employee investigations.
  • Oversee corrective action processes.
  • Coach leaders through difficult employee situations.
  • Ensure consistent application of organizational policies.
  • Support employee engagement and recognition initiatives.
  • Promote a culture of accountability and respect.
Human Resources Operations
  • Oversee payroll and benefits administration.
  • Ensure licensure and credential compliance.
  • Maintain HRIS systems.
  • Administer leave programs.
  • Maintain employee handbook, policies, and SOPs.
  • Support Joint Commission readiness.
Organizational Development
  • Improve employee retention.
  • Improve onboarding and orientation.
  • Build leadership accountability systems.
  • Support KPI implementation throughout the organization.
  • Lead HR quality improvement initiatives.
Executive Admin-on-Call Responsibilities

Participate in the rotating Executive Admin-on-Call schedule.

Responsibilities include:

  • Responding to staffing emergencies.
  • Supporting workplace crises.
  • Assisting with behavioral health emergencies requiring executive guidance.
  • Providing leadership during after-hours operational issues.
  • Supporting employee relations concerns.
  • Supporting emergency operations and organizational continuity.

An additional stipend is provided for participation in the Executive Admin-on-Call schedule.

The Director is expected to:

  • Lead by example.
  • Build strong leaders throughout the organization.
  • Foster a culture of accountability and compassion.
  • Support organizational growth.
  • Maintain confidentiality and professionalism.
  • Communicate effectively with all levels of the organization.
  • Make timely, informed decisions in high-pressure situations

This position requires a visible leadership presence throughout Vive's continuum of care. Frequent interaction with employees, leaders, applicants, and external partners is expected.

Participation in the Executive Admin-on-Call rotation is required and includes an additional stipend.

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