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Event Planner Assistant Jobs in Madison, WI (NOW HIRING)

Fresco

Assistant General Manager (3434)

Madison, WI

... Assistant General Manager to lead our catering and private events operations. This role works in ... You'll coordinate event logistics from planning through execution, manage teams during service, and ...

Sub-Zero Group, Inc.

2027 Marketing Internships

Madison, WI · On-site

$15 - $20.25/hr

... advertising, and event planning initiatives. * Marketing Communications: As part of the ... Digitize and transfer video, serve as production assistant on video and photo shoots, training ...

Legacy Ventures Management

Banquet Captain

Madison, WI · On-site

Understand and be able to perform tasks of supervised employees and step in to assist or perform ... Act as the main point of contact between the banquet team, culinary team, and event planners to ...

Legacy Ventures

Banquet Captain

Madison, WI · On-site

Understand and be able to perform tasks of supervised employees and step in to assist or perform ... Act as the main point of contact between the banquet team, culinary team, and event planners to ...

SpartanNash Company

Retail Marketing Intern

Madison, WI · On-site

$15 - $20.25/hr

Partner with store leadership to maintain brand standards and execution consistency Event Planning & Community Engagement * Assist in the planning and on-the-ground execution of in-store and ...

SCS Engineers

Marketing Assistant

Madison, WI · Hybrid

$20 - $28/hr

Event Marketing: Support event marketing, client meetings, and prospect outreach activities that ... Support annual and monthly marketing planning, association memberships, advertising, seasonal ...

SCS Engineers

Marketing Assistant

Madison, WI · Hybrid

$20 - $28/hr

Event Marketing: Support event marketing, client meetings, and prospect outreach activities that ... Support annual and monthly marketing planning, association memberships, advertising, seasonal ...

SCS Engineers

Marketing Assistant

Madison, WI · On-site

$20 - $28/hr

Event Marketing: Support event marketing, client meetings, and prospect outreach activities that ... Support annual and monthly marketing planning, association memberships, advertising, seasonal ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Madison, WI

Event Planner Assistant information

See Madison, WI salary details

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How much do event planner assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for event planner assistant in Madison, WI is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.75 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Madison, WI?

The most popular types of Event Planner jobs in Madison, WI are:

What are popular job titles related to Event Planner Assistant jobs in Madison, WI?

For Event Planner Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Madison, WI look for?

The top searched job categories for Event Planner Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Event Planner Assistant jobs?

Cities near Madison, WI with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,170 per year, or $20.8 per hour.

Student Recruitment Specialist (Career Coach)

Blackhawk Technical College

Janesville, WI • On-site

Temporary

Re-posted 13 days ago

Job description

Overview

Position will be responsible for leading student recruitment activities to raise awareness of program offerings at Blackhawk Technical College resulting in student enrollment.  Position will meet with prospective students individually, in groups, and facilitate large presentations to provide information on programs, enrollment, and career opportunities to prospective students.  Position will work with students to transition from prospective to enrolled students. Position will be responsible for building and maintaining relationships with K-12 partners.

This position will be open until filled, with a first review date of August 10, 2026. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Responsibilities

Lead Student Recruitment Activities

  • Meet with prospective students individually and in groups to discuss college and career options.
  • Maintain a prospective student tracking system, and implement a sequential communication stream from first contact through matriculation. Complete Communication Campaigns, which include calling, texting and emailing prospective and current students. Complete activity reports for tracking and accountability purposes.
  • Prepare and develop presentations about BTC Programs, Career Pathways, job outlook, student support services, and college admissions process.
  • Provide early outreach to prospective students and their parents with information on the importance of post-secondary education through regular communications.
  • Conduct ongoing college access workshops and activities for traditional and nontraditional prospective students. Educate prospective students about career options and educational requirements.
  • Collaborate with the marketing department to develop promotional materials related to BTC programming and distribute materials to appropriate locations.
  • Maintain a regular schedule of Admissions Information Meetings and Career Exploration Workshops.
  • Plan and execute grant related initiates, events, and programs.

    • Manage Relationships with district K-12 partners including:

  • Primary point of contact for specific K-12 partners.
  • Build relationships to foster enrollment growth and partnerships with districts K-12 partners.
  • Proactively address and resolve issues.
  • Identify opportunities to deepen relationships and better highlight BTC program offerings to K-12 partners and students.

    • Conduct College Transition Planning

  • Meet with high school dual enrollment students individually and in groups to discuss how their dual credit coursework advances them to degree completion at BTC
  • Discuss benefits of dual enrollment course participation, such as money savings and shortened time to degree completion post high school graduation
  • Encourage underrepresented student populations to participate in dual enrollment courses
  • Support underrepresented students' transition from high school to BTC through workshops and access to resources
  • Develop preliminary academic plans with students and initiate student onboarding processes.

    • Lead Recruitment Events

  • Develop content for recruitment events through collaboration with faculty and staff
  • Oversee event planning details, such as room reservations, staffing needs, promotional materials, and internal/external communication regarding the event(s)
  • Promote recruitment events to K-12 partners and community organizations to increase attendance
  • Manage event budget and work with vendors to secure event needs, such as promotional items, food, etc.
  • Track event attendance and event yield rates; develop and execute plans to increase event yield rates
  • Collaborate internally to write and develop grants that support events. 

    • Career Planning

  • Guide students in making informed decisions regarding educational and career goals.
  • Meet with new students to create an educational plan and provide resources to assist in identifying career and academic goals.
  • Assist with onboarding events.
  • Respond to student concerns/problems by referring them to appropriate resources.
    • Qualifications

    Knowledge, Skills & Abilities:

  • Strong interpersonal, customer service, communication, and organizational skills.
  • Demonstrated ability to interact with diverse populations
  • Experience working within a team environment.
  • Proficient with Microsoft Office Software.
  • Understanding of client relationship management and utilization of software to manage relationship.

    • Education & Experience:

  • Bachelor's Degree in Education, Social Science, or related field or equivalent combination of education and experience.
  • Two (2) years of work experience in related field.
  • Prior post-secondary education experience in recruitment, admissions, advising, enrollment and/or Student Affairs desired.

    • Blackhawk Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

    Employment Type: TEMPORARY

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