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Event Planner Assistant Jobs in Madison, WI (NOW HIRING)

Madison College

Library Services Assistant

Madison, WI · On-site

$20.96 - $22.43/hr

The Library Services Assistant serve as an important point of contact for students and provide para ... Supports outreach and engagement efforts by assisting with marketing, event planning and ...

Milton Senior Living LLC

Activity Assistant

Milton, WI · On-site

$14.25 - $17.25/hr

Set up, clean up, maintain safety, and properly store activity supplies and equipment * Assist with planning and coordinating special events, outings, and celebrations * Decorate the community for ...

Charter Senior Living

Programming Assistant

Verona, WI · On-site

$17 - $18/hr

Responsibilities * Assist with planning and leading daily resident activities and events * Support social, recreational, educational, spiritual, and therapeutic programming * Encourage resident ...

Milton Senior Living

Activity Assistant

Milton, WI · On-site

$13/hr

Set up, clean up, maintain safety, and properly store activity supplies and equipment * Assist with planning and coordinating special events, outings, and celebrations * Decorate the community for ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Madison, WI

Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for event planner assistant in Madison, WI is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.75 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Madison, WI?

The most popular types of Event Planner jobs in Madison, WI are:

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For Event Planner Assistant jobs in Madison, WI, the most frequently searched job titles are:

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The top searched job categories for Event Planner Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Event Planner Assistant jobs?

Cities near Madison, WI with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,170 per year, or $20.8 per hour.

Alumni Engagement Intern

Wisconsin Foundation and Alumni Association

Madison, WI • On-site, Remote

$15 - $20.25/hr

Internship

Re-posted 10 days ago

Job description

Overview

Hours:  Monday - Friday, 5-10 hours per week during the school year, with additional hours possible during breaks and over the summer. Additional hours available during Student and Recent Grad Team hosted events. Flexibility of scheduling, working around class schedules, and academic or other obligations will be offered.

The Wisconsin Foundation and Alumni Association (WFAA*), the private fundraising and alumni relations organization for UW-Madison, is seeking a Student and Recent Grad Engagement Intern.  This position will assist with a variety of projects which include, but are not limited to, programming and event planning, Recent Grad Council, connecting with campus partners, current students, alumni, and more.  The internship offers the opportunity to network with influential alumni while gaining valuable programming experience.

 

Who is WFAA?The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW-Madison. We provide important engagement opportunities to link UW-Madison alumni to each other and to their alma mater, building a strong community of Badgers.

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.  

Essential Functions
  • Support and assist with programs and activities driven by SRG team:
    • Wisconsin Welcome Initiatives
      • The W Project
      • New Student Ice Cream Social
    • Commencement Initiatives (Winter & Spring)
    • WFAA Homecoming Programming
    • Recent Grad Weekend (Summer, schedule permitting)
    • Wisconsin Alumni Student Board (WASB) initiatives
    • Think Pink Basketball Game
    • Badger Meet Up Events
    • Recent Grad Council administrative support
  • Assist with communicating with students and recent grads via email, phone, and in-person
  • Assist with the WFAA event set-up, and tear down and hosting
  • Support, assist and represent WFAA at campus partner sponsored events/ activities
  • Create impact reports following key programming and share internally
  • Attend biweekly team meetings
  • Perform other duties in support of the organizational mission and university advancement.
Qualifications

Required Qualifications:

  • Current UW-Madison student
  • Strong writing skills 
  • Exceptional customer service skills
  • Proficiency in Microsoft Word, Microsoft Excel, and PowerPoint

 Other Qualifications:

  • Demonstrated experience in leadership and involvement on campus
  • Knowledge and experience in event planning and implementation
  • Ability to effectively collaborate with diverse co-workers, campus and community partners, and alumni constituents to achieve shared objective

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the "doing business as" name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

Employment Type: OTHER

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