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Event Planner Assistant Jobs in Madison, WI (NOW HIRING)

Leigh and Co.

Wedding Planner

Madison, WI

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Brewinc Events

Event Assistant

Madison, WI

$45K - $49K/yr

The Event Assistant supports the planning, coordination, and execution of events from start to finish. This role involves assisting with logistics, vendor communication, event setup, and on-site ...

Leigh and Co.

Wedding Coordinator

Madison, WI

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Limitless East Marketing

Event Staff

Madison, WI

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and ... Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide ...

Alphabe Insight Inc

Event Staff

Madison, WI · On-site

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and ... Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide ...

BWBR

SENIOR HEALTHCARE PLANNER

Madison, WI · On-site

... events. * Participate in speaking engagements, panels, and committees that strengthen BWBR ... Team Leadership and Mentorship * Assist in mentorship of the healthcare planning team, with a focus ...

BWBR Architects

SENIOR HEALTHCARE PLANNER

Madison, WI · On-site

... events. * Participate in speaking engagements, panels, and committees that strengthen BWBR ... Team Leadership and Mentorship * Assist in mentorship of the Healthcare Planning team, with a focus ...

Alphabe Insight Inc

Marketing Assistant

Madison, WI · On-site

$51K - $54K/yr

We are seeking a motivated Marketing Assistant to support our marketing team in executing strategic ... Support event planning and promotional activities * Conduct research and analysis to identify ...

Raymond Management Company

Event Staff

Middleton, WI · On-site

Occasionally assist in the dish area when needed * Perform other duties as assigned Qualifications ... Planning and organizational skills What We Offer * Competitive wages * 401(k) retirement plans with ...

Wisconsin

Outreach Specialist

Madison, WI · On-site

$50K/yr

The Outreach Specialist will provide program coordination, outreach, and event planning for CEE ... May assist with the monitoring of outreach program budget spending Department: Nelson Institute for ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Madison, WI

Event Planner Assistant information

See Madison, WI salary details

$11

$20

$30

How much do event planner assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for event planner assistant in Madison, WI is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.75 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Madison, WI? The most popular types of Event Planner jobs in Madison, WI are:
What are popular job titles related to Event Planner Assistant jobs in Madison, WI? For Event Planner Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Madison, WI look for? The top searched job categories for Event Planner Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Event Planner Assistant jobs? Cities near Madison, WI with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 85% Full Time, and 15% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,170 per year, or $20.8 per hour.

Wedding Planner

Leigh and Co.

Madison, WI

$400/wk

Contractor

Posted 24 days ago

Job description

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

  • Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations
  • Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
  • Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
  • Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
  • Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
  • Greet, direct, and act as the main point of contact for all vendors
  • Communicate setup instructions clearly to vendors to ensure alignment with the event plan
  • Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and decor elements
  • Support the wedding party and family members with guidance, timing cues, and any day-of needs
  • Ensure all end-of-event items (gifts, guest book, personal decor, etc.) are properly packed and accounted for
  • Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

  • Ability to work weekends is essential
  • Must have 2 years experience as a wedding planner or event planner
  • Must have strong communication skills and be detail oriented
  • Must have reliable transportation
  • Must be able to carry and lift 30 lbs.

Apply