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Event Operations Coordinator Jobs in Springfield, MA

United Site Services

Supervisor Field Ops

Springfield, MA · On-site

$66K - $96K/yr

Maintain proper staffing levels to meet and exceed customer and branch needs * Assist Operations Manager with coordinating logistics (delivery & pick-up, service of assets) for special events and ...

DA Brand

Production Services Coordinator

Deerfield, MA · On-site

$60 - $76/hr

Provide lighting design & operation, live sound reinforcement, audio and video services and general stage management logistics in coordination with event hosts; * Schedule, monitor and interface with ...

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How much do event operations coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for event operations coordinator in Springfield, MA is $24.68, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $27.79 per hour, depending on experience, location, and employer.

What does an event operations coordinator do?

An Event Operations Coordinator is responsible for overseeing the planning, setup, execution, and breakdown of events. They coordinate logistics such as venue arrangements, vendor management, staffing, and equipment needs to ensure events run smoothly. Their duties often include communicating with clients, managing timelines, handling unforeseen issues during events, and ensuring all event requirements are met. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an event operations coordinator, and why are they important?

To thrive as an Event Operations Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is typically required. Exceptional communication, adaptability, and problem-solving abilities help you navigate last-minute changes and coordinate with diverse teams. These competencies ensure seamless event execution, client satisfaction, and the ability to handle fast-paced environments.

What are some common challenges faced by event operations coordinators, and how can they be managed effectively?

Event Operations Coordinators frequently encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors and stakeholders. Managing these effectively requires strong organizational skills, adaptability, and clear communication. Building contingency plans, maintaining detailed checklists, and fostering good relationships with team members and partners can help minimize disruptions and ensure events run smoothly. Regular debriefs after events also provide valuable insights for continuous improvement.

What is the difference between Event Operations Coordinator vs Event Planner?

AspectEvent Operations CoordinatorEvent Planner
Primary FocusManaging logistics, coordinating vendors, and ensuring smooth event executionConceptualizing themes, designing event details, and overseeing overall event vision
Required SkillsOrganizational skills, vendor management, problem-solvingCreativity, client communication, design skills
Work EnvironmentOn-site during events, collaborating with vendors and staffPlanning sessions, client meetings, and event site visits
Common EmployersEvent management companies, corporate event departments, venuesEvent planning firms, corporate clients, wedding companies

While both roles are essential in event management, the Event Operations Coordinator focuses on executing logistics and ensuring the event runs smoothly, whereas the Event Planner is more involved in designing and conceptualizing the event. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Event Operations jobs in Springfield, MA?

The most popular types of Event Operations jobs in Springfield, MA are:

What are popular job titles related to Event Operations Coordinator jobs in Springfield, MA?

For Event Operations Coordinator jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Event Operations Coordinator jobs in Springfield, MA look for?

The top searched job categories for Event Operations Coordinator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Event Operations Coordinator jobs?

Cities near Springfield, MA with the most Event Operations Coordinator job openings:

Event Operations Coordinator jobs near you

Conference Coordinator/Registrar (Temporary Professional)

University of Massachusetts Amherst

Amherst, MA • On-site

$25 - $30/hr

Temporary

Posted 25 days ago

University Of Massachusetts Amherst rating

8.4

Company rating: 8.4 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

102nd of 629 rated colleges and universities

Job description

Conference Coordinator/Registrar (Temporary Professional)
Job no: 509535
Work type: Temporary/Non-Benefited
Location: Amherst
Categories: On Site, Full Time, Non-Benefited
Title: Conference Coordinator/Registrar (Temporary Professional)
Executive Area: Administration and Finance
College/School/MBU: Auxiliary Enterprises
Department: Conference Services
Work Location: Amherst
Schedule: Full Time
Work Arrangement: Onsite
Job Summary
The Conference Coordinator/Registrar (Temporary Professional) is responsible for performing a variety of functions and duties directly related to the coordination of conference programs and to the registration services provided by University Conference Services (UCS). This position coordinates conference activity for both on-campus and off campus clients and ensures that contracted events and services are supplied in a timely and efficient manner.
Essential Functions
Advises clients on all aspects of university-provided goods and services.
Resolve conference-related customer service issues and complaints and provide on-site coverage during conference events, including nights and weekends.
Establish and track deadlines for clients to submit details related to their event and input data as received.
Attend interdepartmental meetings to communicate the needs of each upcoming event with various catering and facilities representatives.
Responsible for tracking and billing all expenses charged to conference master accounts from both on-campus and off-campus providers.
Arrange for payment of conference-related goods and services. Prepare an accurate financial statement of conference income and expenses at the conclusion of each program.
Generate event building signage, guest login credentials for the university wireless network, and parking passes for the campus parking garage as needed for each event.
Prepare an accurate financial statement of conference income and expenses at the conclusion of each program.
Maintain current PCI/DSS Compliance training and understand billing for on campus and off-campus clients.
Knowledgeable about current state and local taxes and the necessary forms to receive tax-exempt status. Ensure that off-campus clients retain the proper liability insurance coverage for their events.
Facilitate the procurement of indoor/outdoor event rentals, goods, and services as necessary, including soliciting quotes, vendor selection, and payment and delivery.
Serve as back up to coordinate registration for conferences.
Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
Other Functions
Performs other duties as assigned.
Minimum Qualifications
Bachelor's degree.
Experience with administrative and operational support of event coordination and logistics.
Proficiency with Windows-based software required.
Requires early morning, late evening, and weekend hours. May work during holidays and campus closures as necessary.
Commitment to customer-focused quality services.
Ability to welcome diverse populations and work with a range of clientele to provide exceptional service.
Additional Details
Reports to the Sr. Conference Coordinator/Registrar.
This position is designated as essential personnel.
This position is subject to final budgetary and administrative approval.
Working Conditions
Work is primarily performed in an indoor university environment and involves lifting and transporting materials or equipment and general physical activity, including prolonged standing, walking, or assuming low postures.
Work Schedule and Work Arrangement
40 hours per week, schedule will vary based on events and departmental needs. May include nights, weekends, and holidays. This position is designated as essential personnel.
Salary Information
Hourly Rate: $25 - $30 per hour
Special Instructions for Applicants
Along with application, please include a resume and the contact information for 3 professional references.
This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.
Advertised: 11 Aug 2026 Eastern Daylight Time
Applications close: 12 Sep 2026 Eastern Daylight Time
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