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Conference Coordinator Jobs in Springfield, MA (NOW HIRING)

Humetis Group

Outreach Coordinator

Springfield, MA · On-site

Outreach Coordinator Duration: 11+ Months (Possible Extension) Location: Springfield, MA - 01104 ... Support major WVN events such as the Annual Conference, Deborah Sampson Award Ceremony, and ...

UMass Amherst

Clerk IV (Main Office Coordinator)

Amherst, MA · On-site

$17.75 - $23.75/hr

Title: Clerk IV (Main Office Coordinator) Executive Area: Academic Affairs College/School/MBU ... This involves moving tables and chairs back to their appropriate spots in conference rooms, event ...

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Conference Coordinator information

See Springfield, MA salary details

$7

$23

$33

How much do conference coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for conference coordinator in Springfield, MA is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $26.11 per hour, depending on experience, location, and employer.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What does a conference coordinator do?

A conference coordinator plans, organizes, and manages all aspects of conferences and events, including logistics, scheduling, vendor coordination, and attendee registration. They often use event management software and require strong organizational and communication skills to ensure successful events.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.
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Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,400 per year, or $23.8 per hour.

Conferences and Events Coordinator

Springfield College

Springfield, MA • On-site

$22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Salary: $22.00 Hourly
Location : Springfield, MA
Job Type: Full-time 12 months 35 hours
Job Number: 00400
Department: Conferences and Events
Opening Date: 08/04/2026
Description
Reporting to the Associate Director of Conferences and Special Events, the Conferences and Events Coordinator provides direct operational support for all conference and event operations managed by the department. Responsibilities include providing conference and event management services to ensure that all requirements are met; coordinating use of facilities, communicating schedules to campus partners, and maintaining relationships with current clients. The Events Coordinator is responsible for ensuring that our service providers in dining, facilities, IT and Public Safety have the information they need for all events to run smoothly regardless of size.
Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer.
Responsibilities
- Work closely with the Director and the Associate Director regarding event requirements and expectations of camps, conferences, and special events.
- Gather information for event proposals.
- Provide campus tours to clients and prospective clients.
- Provide input regarding appropriate space.
- Review contracts to ensure that venues are properly scheduled, approved, and set up.
- Coordinate and monitor services with partner departments (Dining, Public Safety, Facilities Management, Residence Life, Media Services, IT) prior to and during events, especially during the summer conference season and transitions at the beginning and end of summer.
- Manage keys and access card distribution/authorization.
- Manage inventory of linens and other supplies.
- Conduct event reviews as needed with partner departments to ensure a continued high level of service and customer satisfaction.
- Assign room blocks once residence halls are assigned.
- Responsible for planning, coordinating, publicizing, and implementing special events, conferences and meetings.
- Responsibilities include coordinating electrical, air conditioning, custodial, stage set-up, lighting, sound equipment, concessions, safety, security, medical, and personnel needs for each event.
- Function as the main on-site contact with clients during their events regarding but not limited to housing, facilities, dining, and other issues.
- Confirm schedules and rosters, distribute to appropriate on campus partners.
- Schedule student staff coverage.
- Manage the operations of summer camps conferences and special events.
- Prepare occupancy reports. Prepare preliminary invoices.
- Monitor/Manage the departmental email account and phones.
- Manage requests in Astra Schedule for the spaces that CASE schedules.
Qualifications
Bachelor's Degree in Hospitality, Business Management, Athletic Administration, or Sport Management Required
Master's Degree preferred
1-3 years of work-related experience in event planning.
Knowledge, Skills & Abilities
Problem solving.
Strong oral and written communication
Basic level of proficiency with Website Content Updates.
Intermediate level of proficiency with Microsoft Excel, and Word.
Proficiency with Microsoft Office PowerPoint, Event Guru, When to Work, Google Docs, Google Docs and Department
Databases such as Higher Reach and Astra Schedule.
At Springfield College we offer competitive and generous benefit options for employees and their families.
  • Tuition benefits for employees and dependents
  • Tuition exchange program for dependents
  • Generous paid time off benefits
  • Paid Sick Leave Benefits
  • 403(b) retirement plan (TIAA) with a generous college match
  • Medical, Dental and Vision plan(s)
  • Health Reimbursement Arrangement (HRA)
  • Flexible Spending Accounts (health care expenses and dependent care)
  • Life and accident insurance plans
  • Long-term disability
  • Optional voluntary benefits
  • Employee Assistance Program (EAP)
  • Wellness benefits and programs
  • Free use of our state-of-the-art Wellness Center

Part-time employees earn pro-rated holiday, vacation and sick leave.
To learn more about our Benefit Package, visit our page.

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