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Conference Coordinator Jobs in Springfield, MA (NOW HIRING)

Humetis Group

Outreach Coordinator

Springfield, MA · On-site

Outreach Coordinator Duration: 11+ Months (Possible Extension) Location: Springfield, MA - 01104 ... Support major WVN events such as the Annual Conference, Deborah Sampson Award Ceremony, and ...

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How much do conference coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for conference coordinator in Springfield, MA is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $26.11 per hour, depending on experience, location, and employer.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

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The top searched job categories for Conference Coordinator jobs in Springfield, MA are:

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Cities near Springfield, MA with the most Conference Coordinator job openings:

Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 78% Physical, 3% Hybrid, and 19% Remote job distribution, with an average salary of $49,400 per year, or $23.8 per hour.

Conference Coordinator/Registrar (Temporary Professional)

University of Massachusetts Amherst

Amherst, MA • On-site

$25 - $30/hr

Temporary

Posted 25 days ago

University Of Massachusetts Amherst rating

8.4

Company rating: 8.4 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

102nd of 629 rated colleges and universities

Job description

Conference Coordinator/Registrar (Temporary Professional)
Job no: 509535
Work type: Temporary/Non-Benefited
Location: Amherst
Categories: On Site, Full Time, Non-Benefited
Title: Conference Coordinator/Registrar (Temporary Professional)
Executive Area: Administration and Finance
College/School/MBU: Auxiliary Enterprises
Department: Conference Services
Work Location: Amherst
Schedule: Full Time
Work Arrangement: Onsite
Job Summary
The Conference Coordinator/Registrar (Temporary Professional) is responsible for performing a variety of functions and duties directly related to the coordination of conference programs and to the registration services provided by University Conference Services (UCS). This position coordinates conference activity for both on-campus and off campus clients and ensures that contracted events and services are supplied in a timely and efficient manner.
Essential Functions
Advises clients on all aspects of university-provided goods and services.
Resolve conference-related customer service issues and complaints and provide on-site coverage during conference events, including nights and weekends.
Establish and track deadlines for clients to submit details related to their event and input data as received.
Attend interdepartmental meetings to communicate the needs of each upcoming event with various catering and facilities representatives.
Responsible for tracking and billing all expenses charged to conference master accounts from both on-campus and off-campus providers.
Arrange for payment of conference-related goods and services. Prepare an accurate financial statement of conference income and expenses at the conclusion of each program.
Generate event building signage, guest login credentials for the university wireless network, and parking passes for the campus parking garage as needed for each event.
Prepare an accurate financial statement of conference income and expenses at the conclusion of each program.
Maintain current PCI/DSS Compliance training and understand billing for on campus and off-campus clients.
Knowledgeable about current state and local taxes and the necessary forms to receive tax-exempt status. Ensure that off-campus clients retain the proper liability insurance coverage for their events.
Facilitate the procurement of indoor/outdoor event rentals, goods, and services as necessary, including soliciting quotes, vendor selection, and payment and delivery.
Serve as back up to coordinate registration for conferences.
Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
Other Functions
Performs other duties as assigned.
Minimum Qualifications
Bachelor's degree.
Experience with administrative and operational support of event coordination and logistics.
Proficiency with Windows-based software required.
Requires early morning, late evening, and weekend hours. May work during holidays and campus closures as necessary.
Commitment to customer-focused quality services.
Ability to welcome diverse populations and work with a range of clientele to provide exceptional service.
Additional Details
Reports to the Sr. Conference Coordinator/Registrar.
This position is designated as essential personnel.
This position is subject to final budgetary and administrative approval.
Working Conditions
Work is primarily performed in an indoor university environment and involves lifting and transporting materials or equipment and general physical activity, including prolonged standing, walking, or assuming low postures.
Work Schedule and Work Arrangement
40 hours per week, schedule will vary based on events and departmental needs. May include nights, weekends, and holidays. This position is designated as essential personnel.
Salary Information
Hourly Rate: $25 - $30 per hour
Special Instructions for Applicants
Along with application, please include a resume and the contact information for 3 professional references.
This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.
Advertised: 11 Aug 2026 Eastern Daylight Time
Applications close: 12 Sep 2026 Eastern Daylight Time
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